City of Pitt Meadows 2015 Business Plan Human Resources (HR), Information Technology (IT) AND Communications

Transcription

1 City of Pitt Meadows 2015 Business Plan Human Resources (HR), Information Technology (IT) AND Communications

2 Staffing Complement DIRECTOR OF HUMAN RESOURCES, INFORMATION SERVICES & COMMUNICATIONS Lorna Jones Communications Assistant Customer Service Clerk HR Assistant (0.5) Safety Program Coordinator (0.56) IT Coordinator/Business Analyst Dave Philp Network Services Support Specialist Business Applications Support Analyst 7.06 FTE (Full-time equivalent)

3 Big Picture

4 2014 was quite a year Earned Revenue - Ticket Sales, Merchandise Sales Sponsorships City of Pitt Meadows $65,600 $35,000 $21,076 $34,650 Federal Grant - Heritage Canada

5 2014 Achievements HR & Comm Expanded communications reach Occupational Health & Safety CITY ADVERTISING 278 ADS = $40,000+ OVER 50% WERE AT NO COST

6 2014 Achievements - IT Corp IT Strategic Plan Infrastructure Upgrades Network security CartêGraph

7 Key Challenges for 2015 Redefining workforce Legislated/mandated requirements Website/online culture

8 FME GIS References First Responders Key Challenges for 2015 Current State RCMP Parks and Recreation Fire Mobil CAD Council Meeting Minutes Core Business System Website FDM (Surrey hosted; access via Citrix) Dispatch Agenda Granicus ilegislate Export CSV City Reports EHOG Adobe Creative Suite MapGuide (public version) External banks Application Hosted Application Major Process Report / Documents Process result; data flow Major data flow/interface External process (red implies manual) V08 District Regional Police Library Frasier Valley Regional Library Xxxx Xxxx CORP Banking Federal and Provincial Authorities CRA MPP Corp Card Corp BANK LTSA BCAA BCOL PlanIT Payroll Payments PO s Operational Budget Expenses Payments Check Reconcilliation Deposit Slip EFT s Payroll Savings Direct Payroll T4 Payroll Data Adjusted Capital Budget submission Property ownership / Title info Pension Plan Provincial Website Printed PO Data Pitt Meadows Context Diagram L A P P Maple Ridge / Pitt Meadows Leisure Services Commission 3rd party Tax assessment value Tax Certificates Vadim Budgeting Job Costing??? General Accounting Accounts Payable Accounts Receivable Cash Receipting Purchasing Inventory HR Management HR- Time Entry Payroll Business Licensing Property Tax ehog Pet Licensing Utility Billing Reporting Reports Adhoc / Inquiries PMFRS Vadim SQL server 2008 v2 Journal Entries POC Time Entry PMFRS Time Entry for POC Fire License Property parcel data (MapGuide) Annual Reports CityWide Asset Mgmt i B O L T REPORTS Provincial Ambulance Core Business Systems Time Entry, Inventory, Equipment, WO s Monthly Reports Annual Valuation Synch Permits / Inspections Building Reporter BPMS HR Management Hiring/Recruiting Empl Appraisal Benefits Pensions To various depts Public Works CartèGraph Call Director Work Request Work Orders Asset Management Vendors Planned/ Sched Work & Work Fload Time Sheet Form Submit / Retrieve (all staff) Future ipad capability Problem Reporting Work Request Time Entry City Records / Electronic Archive Ditching To be automatic (future) Account data sent (future) Inventory GIS References Records / Archive DM Search Print / Store Forms Paper Archive Current Manual Process River Levels (SCADA) FaceBook Twitter YouTube HootSuite MapGuide AutoCAD IVAULT ArcMap Infrastructure River Levels (to MapGuide) Parcel data (Vadim) River Levels GIS Water/ Sewage Roads Property Zoning SQL (Sidewalks, etc.) Utilities Auto Read (Sensus) SCADA Remote Control / Monitoring Signs / Posts Pumps Meter readings and routes Manual processes

9 Major Initiatives for 2015 HR & Communications HR strategies Expand outreach New Council policies

10 Major Initiatives for 2015 IT Core business systems renewal Broadcast camera system in Chambers Broadcast audio for Meadows Room Desktop computer replacement Flat panel displays

11 Proposed Operating Budget HUMAN RESOURCES, INFORMATION TECHNOLOGY, & COMMUNICATIONS FINANCIAL SUMMARY Operating: Revenue Column Approved Budget 2015 Proposed Budget Proposed Changes for 2015 $ % 2016 Proposed Budget 2017 Proposed Budget 2018 Proposed Budget 2019 Proposed Budget Miscellaneous Revenue $ (500) $ (1,500) $ (1,000) % $ (1,500) $ (1,500) $ (1,500) $ (1,500) Total Revenue (500) (1,500) (1,000) % (1,500) (1,500) (1,500) (1,500) Expenditures HR/Customer Service 391, ,650 26, % 426, , , ,850 HR/Professional Development 72,200 72, % 72,750 72,750 72,750 72,750 Information Technology 513, ,900 (10,000) -1.9% 525, , , ,800 Communications & Advertising 34,100 33,000 (1,100) -3.2% 40,900 44,200 44,400 44,400 Total Expenditures 1,011,600 1,027,300 15, % 1,065,900 1,085,100 1,101,000 1,114,800 Net Operating Expenditures $ 1,011,100 $ 1,025,800 $ 14, % $ 1,064,400 $ 1,083,600 $ 1,099,500 $ 1,113,300

12 Proposed Capital Budget City of Pitt Meadows DRAFT Capital Plan 2015 thru 2019 CATEGORY SUMMARY Category Total Information Technology 527, , , ,200 53,500 1,921,300 TOTAL 527, , , ,200 53,500 1,921,300 The 2015 proposed capital budget for Information Technology is $527,200. Key 2015 highlights include: Core business systems renewal- year 1 of 3 $ 300,000 PC replacement strategy $ 77,000 Broadcast camera system for Council Chambers $ 45,000 Broadcast audio system for Meadows Room $ 30,000

13 Decision Package A. Business Analyst $89,000 Ongoing Operating The IT Strategic plan and the recommended renewal of the Core Business Systems allows the City to remedy the current pain points and issues that it currently experiences and positions the city for the future. As the City grows, changes in IT will have to occur at some point to reverse a loss of efficiency. * *City of Pitt Meadows IT Strategic Plan Final Report, CGI Information Systems and Management Consultants Inc. April 2014

14 Decision Package B. Operational Support for Special Events $3,000 Ongoing operating

15 Thank you