COLLABORATION WITHIN THE ENTERPRISE

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1 COLLABORATION WITHIN THE ENTERPRISE The nature of Business in the 2000s Global economies Remote Workplaces Price of travel Non-Traditional Employees The need for security The emphasis is on the team

2 Now more than ever the employee will be asked to work harder to achieve company goals What is more, the Employee will be expected to work so much more effectively Profitability, and the very paycheck of the employee now hangs in the balance

3 The Evolution of collaboration: A brief history: Since the inception of the PC the effort has been to pull the PC, and the users who wield them closer and closer together The Aloha Project: The University of Hawaii

4 Xerox park a. The PC, , the mouse came from this research and development facility b. The power houses of Microsoft and Apple have their roots within the R&D facility c. Steve Jobs, and Bill Gate s were enthralled with the concept of the PC, The word processor, , and the Mouse

5 Xerox Park also had the network interface card A PC with a word processor and a mouse really isn t very useful is it? Once the PCs were tied together, and can perform various communicative functions things begin change Connecting the PCs together, and providing centralized file storage and retrieval was a logical next step Network Printing further tied the users together The Creation and massive adoption of began to change everything

6 services, comes in many flavors, but it is usually the first collaborative component installed by a company

7 Typically. The application server is from Microsoft, and comes in the form of The Exchange server Small Business Server Standard Server Enterprise Sever

8 The Exchange server Allows for the basics of collaboration The Exchange server is meant to be bundled together with a series of other components delivered by Microsoft as we will discuss The Vision of Microsoft for tight collaboration is as follows The User Microsoft Office 2007 Exchanger Server

9 EXCHANGE IS TIGHTLY TIED WITH ACTIVE DIRECTORY WHICH IS PART OF MICROSOFT SERVER PRODUCTS

10 Outlook contact Manager Share Point Service The Exchange server is the heart and soul of the collaboration engine Forwarding Send on behalf of Calendaring Which can be shared Journals Tasks Can be assigned and managed

11 Contacts The Entire solution can reached Across the VPN Types of VPNs PPTP IpSEC SSL Pros Cons Iphones, BlackBerries, Treos Contacts Calendar

12 VPNS ARE EASY TO SET UP GIVEN THE SIMPLE NATURE OF MODERN FIRWALLS

13 ACTUAL SETUP SCREEN FOR PPTP BASED VPN

14 Share Point services The Collaboration initiatives are web based from the end point of access by the user The Services comes bundled with the server products It does not require added software purchase to install It is easy to install Some difficulties with OWAC Can be placed into a server farm for load balancing Can be positioned in different geographical locations to further spread the load, and enhance the user experience

15 The Web based nature of this collaborative product assists with the disparate nature of today s work force Remotely based employees Different geographical locations Different time zones Different types of employees, from Sales people, clerical, engineering, management, or corporate officers Can be entirely placed onto the web All components can be published to the web interface Completely eliminating the traditional desktop Layers of security Downloadable Templates REDUCING Development time

16 SOME BASIC COMPONENTS OF SHARE POINT

17 THE CALENDAR

18 DOCUMENT CHECK IN

19 DISCUSSION BOARDS

20 Document Libraries Checking in and out of documents Project calendars Project Contacts Milestones mandated Announcements to the team Prolific development, and enhancements

21 PROLIFIC NUMBER OF TEMPLATES TO ASSIST IN THE DEVELOPMENT OF YOUR OWN COMPANY SITE

22 Office 2007 To take complete advantage of all components office 2007 should be purchased, and installed for all team members This can be an expensive Allows direct interface from office into Share Point services Can also publish directly Contact Manager Is an enhancement Only available in Small Business And office premium Allows for ease of contact management when there are several thousand contacts that need to be maintained and utilized by multiple members of the team

23 The Future: Share point could become the center of Microsoft s world. They already dominates the office environment The Office products are on almost every desktop The Share Point Service would tie, and solidify these products and the user together Share point is the glue for the future of the desktop

24 The Desktop There is talk given the slumping sales of Vista There is talk given the technical failures of Vista Share Point could become an operating system in and of itself The fact that many business have adopted Share point The fact that share point can replace the desktop Make it all the more probable that share point might become and operating system

25 Alternatives to the Exchange server, and Share point There are numerous free applications that can give Exchange and Share point a run for its money The Open Source revolution threatens Microsoft s hegemony There are numerous and comprehensive alternatives Although free from a download stand point an organization will face many challenges with the deployment

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29 NOT SO FREE ALTERNATIVES

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31 CONCLUSION Collaboration software is forcing big changes If you don t use it now you will If it isn t from Microsoft, well only time will tell It isn t easy to stay on top History is filled with company s that looked like they would never fall from grace, but they did! Who will win the fight Open source? Micorosft?