Choosing a File Sync & Share Solution. PRESENTATION TITLE GOES HERE Darryl Pace Optimal Computer Solutions

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1 Choosing a File Sync & Share Solution PRESENTATION TITLE GOES HERE Darryl Pace Optimal Computer Solutions

2 Agenda File Sync & Share What and Why File Sync & Share How Selection Criteria Q & A Summary 3

3 File Sync & Share What is it? 4

4 V1.1 V3 V3 V1.4 V3 THE WAY WE WORK IS CHANGING WE SHARE FILES WITH MORE PEOPLE 5

5 What else can FS&S be? 6

6 7

7 8

8 NAS 9

9 CHALLENGES Consumer Tools Extra Steps Lack of Security LACK OF ENTERPRISE-GRADE SOLUTION LEADS TO DECREASED PRODUCTIVITY, INCREASED RISK 10

10 End Users Circumvent IT 11

11 Example Requirements - Cost Effective - App and browser availability - Easy to use - Hybrid capability 12

12 Example Requirements Cont d - Encryption at rest - Encryption in-flight - Remote wipe - SaaS component 13

13 14

14 Meeting Basic Requirements - Cost Effectiveness - App and browser availability - Ease of use - Hybrid capability 15

15 Example File Sync & Share Architecture # 1 16

16 Example File Sync & Share Architecture # 2 SaaS Application Tier Client *.syncshare.com syncshare.eu DB Web Application Administration User Management Reporting API StorageZone StorageZones Controller NAS NAS Storage Center (EC2) S3 Storage Centers Backend storage Various locations WW Citrix-managed or Customer-managed Customer Datacenter 17

17 Features & Functionality 18

18 Seamless Synchronization NO EXTRA STEPS Sync any file or folder as you work, the way you want to organize it, without having to move it first PUSH, NOT PULL Content automatically updated on all computers and mobile devices whenever there is a connection with no need to download first REAL-TIME NOTIFICATIONS Newsfeed and popup notifications tell users when files have changed REAL-TIME VERSIONING Every file version is saved automatically and easily restored NATIVE APPS Looked for top-rated user experience on Windows, Mac, ios and Android platforms 19

19 Easy File Sharing ONE-CLICK SHARING Cool feature - Share any folder without having to move it first NO VPN REQUIRED Safely sync and sharing across organizational and network boundaries without VPN issues or external accounts for users FOLDER PERMISSIONS Publish content safely to large groups with read-only access AUTOMATIC CONFLICT RESOLUTION Never lose anyone s file updates SEND LARGE FILES Send files of any size inside and outside the organization, by ing or texting a URL and without having to move them first 20

20 Security and Protection ENTERPRISE-GRADE ACCESS CONTROLS Native support for single sign-on (SSO) and on premise password policies CENTRALIZED POLICIES Enforce sharing, access, data retention policies and limit access to authorized devices ENCRYPTION 256-Bit AES Encryption of each file with a unique key stored in separate data center from files REMOTE WIPE Permanently delete shared folders and files from lost or stolen devices inside and outside your enterprise control CONTENT OWNERSHIP Never lose access to important company files when employees or contractors leave 21

21 Mobile Safety and Control FILE SECURITY Encryption in transit and at-rest, Additional PIN code POLICY CONTROLS Remote wipe, sharing restrictions, access restrictions, data plan protection EXTENDED ENTERPRISE SAFETY Allow users outside the enterprise to access shared content without IT losing visibility and control 22

22 Storage Compliance Today IT not in control Users going around IT and putting files in consumer cloud Majority of desktop files unmanaged No IT visibility, policies or controls Consumer Cloud Service??? IT Control 20-30GB of Files Out of IT Management 23

23 Storage Strong IT Control Cloud-based solution with files stored in on-premise cloud Meets compliance and governance requirements Full policy control over storage layer 20-30GB of Files Owned and Managed by IT On Premise Storage IT Control 24

24 Deploying for Easy External Sharing No Files in Cloud, No VPN INTERNET CORPORATE NETWORK CORPORATE NET Clients Clients DMZ FS&S HTTPS PRIVATE Authentication Metadata Encryption CLOUD-BASED ORCHESTRATION Auth & Metadata Auth & Encryption Key Compute Nodes 25

25 Deploying for Max Control No Files in Cloud, VPN Protection INTERNET CORPORATE NETWORK CORPORATE NET VPN Clients Clients FS&S PRIVATE HTTPS Authentication Metadata Encryption CLOUD-BASED ORCHESTRATION Auth & Metadata Files Auth & Encryption Key Compute Nodes 26

26 Globally Redundant Scenario Orchestration Layer Devices close to New York Devices close to Dubai Compute Compute Compute Multi-Site Multi-Tenant Metered Global Load Balancer sends traffic to nearest data center New York London Dubai 27

27 End-to-End Ease of Management Administration User and group management User pre-configuration File and device management Systems/Storage Management No Maintenance cloud service Easy to monitor and scale On Premise storage as capacity grows 28

28 29

29 In Summary Increased Productivity Enterprise users can easily access files on any device and share files with anyone, anytime, anywhere with no extra steps Control and Compliance The File Sync & Share tool should provide IT best-in-class policy controls. For maximum control, enterprise data assets reside on on-premises safeguarded by enterprise IT data governance policies. Flexibility and Ease of Management Solution should combine a rich set of administrative tools and security, compliance and policy controls for file sync and sharing, along with ease of use and manageability. 30

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