Top. Reasons Universities Select kiteworks by Accellion

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1 Top 10 Reasons Universities Select kiteworks by Accellion

2 Top 10 Reasons Universities Select kiteworks kiteworks by Accellion provides higher education institutions with secure wherever, whenever access to information, while ensuring data security and compliance. 1. Proven Education Solution Used by Over 60 Top National Universities Higher education institutions need solutions designed to meet the specific needs of faculty, researchers and students. Accellion has a proven track record of successfully providing universities with secure file sharing solutions that support a high caliber of academic excellence. Harvard University, Stanford University, University of California, Pepperdine University, and UMass Lowell are just a few of Accellion s higher education customers. 2. Private Cloud, On-Premise Solution Greater Control and Management of Data Today s academic institutions require IT control & management of information sharing to meet heightened privacy concerns. The Accellion private cloud deployment architecture is preferred by top higher education institutions for its enhanced information security and control capabilities. Located inside the firewall, kiteworks private cloud on-premise deployments are owned and controlled by the IT organization, allowing information to be solely managed by the enterprise, rather than delegated to third party cloud providers. The kiteworks on-premise private cloud deployment enables organizations to keep servers, storage, application service, metadata, and authentication within the firewall. SLAs and security are dependent on parameters set by an organization; not those of public cloud solution providers. As an option Accellion also offers private cloud hosted deployments giving organizations the opportunity to leverage cloud computing infrastructure to handle spikes in usage and bandwidth needs. kiteworks private cloud deployment options include: Private Cloud On-Premise Private Cloud Hosted Hybrid Combination of on-premise and hosted private clouds 3. HIPAA Compliance Enhanced PHI Protection Higher education institutions must adhere to strict security regulations governed by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), when handling patients protected health information (PHI). Accellion adheres to the HIPAA compliance rules under a HIPAA Business Associate Agreement, as provided by the U.S. Department of Health and Human Services. The kiteworks solution offers a highly secure, fully auditable platform that ensures greatest level of control and accountability in safeguarding patient information.

3 4. Secure Campus-wide Content Access Secure Universal Access to ECMs & Cloud Storage. No VPN. University staff and business partners require real-time, secure, and universal access to content stored across enterprise content management (ECM) systems and cloud content sources. With kiteworks, users can link content from multiple data sources in a single kiteworks folder to share with external users, without requiring a VPN. Document of records are always maintained in the source system, along with a complete audit trail. The kiteworks solution also enables users to securely download, edit, and create Microsoft Word, PowerPoint, and Excel documents on ipads; and store them back to content sources. And do it all while IT enforces security policies across all content stores for auditing, reporting, and compliance. With kiteworks, users get a universal access point for working with all content regardless of where it resides. Content sources supported via kiteworks include: Microsoft SharePoint 2007, 2010, 2013 SharePoint Online Windows File Shares (CIFS/DFS) Home Drive Documentum 6.6, 6.7, and 7 OpenText Content Server 10 and Livelink Secure Content Platform Improved Mobile Productivity OpenText edocs DM version Patch 6 Google Drive for Work Microsoft OneDrive for Business Box Dropbox Students and academic staff need solutions in order to boost productivity for academic projects and research. The kiteworks experience sets a new bar for productivity with its powerful, elegant, and intuitive user interface that empowers users to seamlessly access, share, and manage content across devices. Within the kiteworks mobile apps for ios and Android, mobile productivity features enable professors and students to securely create, edit, view, and collaborate on Microsoft Word, Excel and PowerPoint files; and even annotate PDF documents without moving data outside of the kiteworks secure container. With kiteworks, IT can control which users can download, edit, create, and save files on the devices. IT can whitelist applications used to open files from kiteworks, configure PIN access to the app, and even remote wipe content stored in lost or stolen device. The kiteworks mobile app also integrates with MDM solutions from MobileIron, Good Technology, and Symantec. In addition academic institutes can build custom mobile applications to enable students and staff to work wherever. With enterprise- grade mobile SDKs and APIs, the kiteworks Mobile Content Platform enables developers to easily create mobile applications that connect to internal and external content stores, while leveraging kiteworks mobile productivity features for securely accessing, editing, and sharing content. 6. Secure Academic Collaboration Increased Data Security Research teams in academic institutions often work on research projects that require team collaboration. Using kiteworks, researchers can easily collaborate with internal and external stakeholders by assigning users Manager, Collaborator, Downloader, and Viewer roles depending on the privileges required. Real-time activity and file views enable users to quickly monitor the most pertinent activities taking place across the kiteworks system. Users can quickly manage tasks, organize content; as well as comment, add new versions, lock/unlock, update; synchronize, share, and send files. With full content and metadata search, users can efficiently find needed documents across kiteworks folders. Using the intuitive Move Tray, users can easily drag and drop files across kiteworks folders or content sources to manage and organize content. The kiteworks solution facilitates real-time collaboration via innovative features including: Activity stream Move Tray Task Management File synchronization Online viewer File locking Secure file sharing File versioning Comments Watermarking File withdrawal 7. Centralized IT Control and Management Complete Auditing and Visibility Universities require solutions that are not only easy for users, but also deliver the controls and management needed to ensure data security and

4 compliance. kiteworks has a streamlined and centralized admin interface to enable IT administrators to quickly configure, deploy, manage, and maintain the system. Interactive and real-time dashboards help bring to the forefront the status of all important services and activities that administrators need to manage day-to-day. Real-time system health alerts deliver critical system information at a glance. Dashboards deliver: Status of system services Licenses consumed/remaining Storage allocation Key security and admin features include: Auditing and reporting App whitelisting Anti-virus Offline PIN LDAP/AD, SSO Restricted admin access to content Encryption keys ownership User-friendly DRM with Online viewer watermarking, view only, and file DLP withdraw capabilities Remote wipe Two-factor authentication 8. Strong Authentication Greater Security System-wide activities System health alerts Strong authentication ensures that only authorized personnel have access to data. Using kiteworks, administrators centrally manage password policies as well as integrate with LDAP for authentication. Universities can integrate Active Directory/LDAP/LDAPS/multi-LDAP to centrally manage and control user accounts across deployment. The kiteworks solution also supports single sign-on through Secure Assertion Markup Language (SAML) 2.0 protocol and two-factor authentication. Accellion s secure solution was exactly what we needed. Not only can internal users transfer files quickly and easily, but external users can use the solution as well. Steven M. Erde, PhD, M.D. Sr. Director & Chief Security Officer Cornell University Weill Medical College 9. Secure File Synchronization Enhanced User Experience Without Sacrificing Security Universities are well-accustomed to Dropbox and other unsecure file sharing solutions, such as FTP or USB drives. Academic projects today, require secure access to the latest information across devices, online and offline. The kiteworks sync gives faculty and students access to the latest files, regardless of location or device, offline and online; and combines the ease-of-use of consumer solutions with IT controls, security, and management. The kiteworks solution offers flexible file syncing with both continuous and on-demand sync, so that users can select how files are synchronized to optimize productivity, network storage, and bandwidth. Files added to sync-enabled folders are synchronized across accessible devices. With the sync desktop client running, users can also right-click on any file to send content securely via kiteworks. 10. Free Student Licenses Boost Campus-Wide Adoption IT no longer has to worry about deployment problems, with free licenses for students with paying faculty license (minimum purchase required). Student adoption is often the bottleneck in deploying education software. The kiteworks intuitive UI and free student licenses encourage smooth campus-wide deployment.

5 Accellion University Customers Include:

6 Accellion, Inc. is the industry leader in providing private cloud solutions for secure access and sharing of enterprise information across devices, enabling employees to work securely wherever. Founded in 1999, Accellion is an awardwinning, private company headquartered in Palo Alto, California with offices in North America, APAC, and Europe. The company has evolved from its roots in cloud storage into a leading enterprise security software provider. More than 12 million business users and 2,000 of the world s leading corporations and government agencies, including Procter & Gamble; Indiana University Health; Kaiser Permanente; Lovells; Bridgestone; Harvard University; the Securities and Exchange Commission; and NASA use Accellion solutions to protect confidential information, ensure compliance, increase business productivity, and reduce IT costs Embarcadero Road Palo Alto, CA USA Accellion, Inc. All rights reserved

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