Features of AnyShare

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1 of AnyShare

2 of AnyShare CONTENT Brief Introduction of AnyShare... 3 Chapter 1 Centralized Management Operation Management User Management User Authentication Roles Library Management... 6 Chapter 2 Secure Management System Security Secure Access Permission Version Recycle Bin... 8 Chapter 3 Sharing and Collaboration File Sharing File Collaboration File Download File File Searching Offline Access Remote Access... 9 Chapter 4 Mobile Access PC Client Web Access Mobile Apps Chapter 5 Extension and Integration Chapter 6 Other / 11

3 of AnyShare Brief Introduction of AnyShare AnyShare 3.5 is a cloud-drive-based secure content and online file sharing platform. As it based on cloud storage, AnyShare aims to offer private file cloud solutions for mobile work, desktop virtualization and BYOD, assisting medium and large enterprise or organization in building a unified file management and work platform. Brief Introduction of AnyShare Modules System Record all the warnings, error, tips related to operation Running system, device and background services. Operation Management Monitor Monitor system running, online users, number of files, operations, etc. File Operation Record all file operations such as create, modify, delete or sharing file or folder. Organization Multi organizations, subsidiaries and departments can be created and managed. User Management Contacts Users from different organizations can be added to contacts for rapid authorization. Departments Organization structure and users can be created, imported and managed. Local Users and organization structure can be created and Centralized Management Authentication Authentication Third-party Authentication authenticated in local. AD or LDAP-based third-party authentication platform can also be integrated. Role Default Roles Layered There are 3 default roles: system admin, ordinary admin and user. System admin is in charge of system operation while Management ordinary admin in charge of user management. My It is personal library named with users name, owned by Documents users with privacy. Group File sharing and collaboration workspace for groups such Documents as project group or interest group. Library Shared Documents shared by others, including file or folder. Documents Modified or edited shared files will be auto synchronized. Personalized Library Libraries created by system or ordinary admin with specified owner to manage and authorize documents in the library. 3 / 11

4 of AnyShare Security System Security Access Control Recycle Bin File Versions Sharing Downloading Quota for My Documents, Group Documents and Quota Personalized Library can be set and dynamic quota is supported. Device is composed of multi nodes that ensure load HA Service balancing and high availability. Any node failure will not affect system external service. Efficiently allocate system resources to ensure max Load Balancing concurrency. Any file will be stored with 3 or more copies to ensure Data Distribution data backup, availability and security (up to %). All files will be accessed, shared and collaborated based Permission on permissions. Deleted files will be moved and stored in recycle bin and only file owner can restore or permanently delete these deleted files. Record and store file revision as history versions in client and user can restore earlier version. File or folder can be shared to others by authorizing Permission different permissions. A patent sharing mode, which make file discoverable Public Share within a specified scope and simplify sharing. Files can be shared by links with password and expiration Shared Link date. All files within permission can be viewed while files will Download-onbe downloaded only by triggering, such as open, copy or Trigger move them. Batch Download Files can be selected and downloaded in bulk. Real-time When client is online, all cached or modified files will be Sharing & Collaboration Delayed auto synchronized to server. When client is offline, all cached or modified files will be auto synchronized the moment client is online. Complete All file changes will be synchronized such as content, file property, access rights. Searching Rapid Location Full-text Search File or folder can be located by enter file or folder name. Both file name and content can be searched by keywords Collaboration Team Collaboration With file lock, conflict policy and file versions, both file and folder can be collaborated among multi users. When network is not stable or there is no network, files Offline Access can also be created and only cached files can be accessed or modified. Remote Access There are 3 kinds of remote access: VPN, Intranet Mapping and Public Network. 4 / 11

5 of AnyShare PC Client Client can be installed on PC for file access, sharing and collaboration. Access Web Access Access, preview, upload or download files, etc. from browser Mobile Apps Access, upload, download or delete files in mobile phones or tablets (ios and Android system only). Scale Out Nodes can be dynamically added to ensure mass Extension & Integration System Extension Mass Concurrency concurrency High-performance cluster system with mass concurrency Application Integration Open API Integrate with OA, mail, document management, portal and other system with open API. Chapter 1 Centralized Management 1.1 Operation Management System Running Online Users File Operation Access Logs Record all the warnings, error, tips related to operation system, device and background services. Monitor online users Offer file growth, update or delete numbers in days, months or years, including total files, pictures, videos, etc. Record logs about system running, system operation, file operation such as creating, editing, deleting, sharing files, etc. 1.2 User Management Organization Local User Domain User Contacts Multi organizations, subsidiaries and departments can be created and managed. Organizations are paralleled and invisible to each other. Only system admin can manage all the organizations and users. Users created in AnyShare, they can be edited, deleted, enabled or disabled. Users and organization structure imported from Windows domain, domain users can be edited, deleted, enabled or disabled. Personal user groups, users from different organizations can be added to contacts for rapid authorization, sharing and collaboration. 5 / 11

6 of AnyShare 1.3 User Authentication Local Authentication Third-party Authentication Users and organizations can be created and authenticated in AnyShare. AD and LDAP-based third-party authentication platform can also be integrated. 1.4 Roles Default Roles System Admin Ordinary Admin User Owner Layered Management There are 3 kind of default roles: system admin, ordinary admin and user. In charge of system operation, creating users and libraries, configuring and managing storage. In charge of partial user and organization management, managing library access, setting or authorizing library access. With no rights to manage system, user can access and use files. Owner of library, folder or file, with rights to control access, file version and recycle bin. System admin is in charge of system operation to ensure service availability, while ordinary admin and user control access to files or folders. 1.5 Library Management My Documents Group Documents Relation (My & Group Documents) Personalized Library Shared Documents Quota Management It is personal library named with users name, owned by users with privacy. File sharing and collaboration workspace for groups such as project group or interest group. Each user can create at most 3 groups. As group also takes up user personal quota, My Documents quota is Personal Quota minus Groups Quota. System or ordinary admin create or classify library and specify library owner to manage library documents and access. Documents shared by others, including file or folder. Modified or edited Different from other cloud drive, all shared files in AnyShare can be accessed or edited based on permissions and auto synchronized. Quota for My Documents, Group Documents and Personalized Library can be set and dynamic quota is supported. 6 / 11

7 of AnyShare Chapter 2 Secure Management 2.1 System Security Initialization Initialization for multiple nodes Monitor Monitor device status and resource usage Failover High Availability Load Balancing Data Distribution System can be auto or manually restored during system failure. At least 2 storage node or management node in the system. Any node failure will have no effect on system external services. Multiple nodes ensure high availability and load balancing, resources can be efficiently allocated to satisfy mass concurrency. Any file will be stored with 3 or more copies to ensure data backup, availability and security (up to %). Data are stored in different nodes or disks by redundancy, thus any node failure will have no effect on data availability. 2.2 Secure Access Permission Permission Access Permission Inherited Permission Deny First Users can view, add or delete access permission of files/folders. There are 3 kinds of access rights: read, write and delete. Child directory will auto inherit permissions of parent directory (up to root directory). If multiple permissions are set on one item, deny will take priority Version Version Control Number of Version File version policy can be set to control numbers and intervals of file version. At most 1024 versions can be set. 7 / 11

8 of AnyShare Interval File Versions View Version Restore Version The time interval for generating a new version. If file is repeatedly saved within interval, all the versions will be merged into one version. File history versions will be recorded with date and the one who modify. History versions can be downloaded and viewed with no effect on current version. History version can be restored to cover current version Recycle Bin Recycle Bin Restore Permanently Delete Temporary storage space in AnyShare for deleted files. These deleted files are not actually removed from AnyShare until the recycle bin is emptied. Users can restore files deleted in error to original location. All owners can empty or permanently delete files in recycle bin to release occupied storage space. Chapter 3 Sharing and Collaboration 3.1 File Sharing Authorization Public Share Shared Link Different from typical sharing with sharing and downloading, Files in AnyShare can be accessed, shared and collaborated by setting permissions. A patent sharing mode, which make file discoverable within a specified scope and simplify sharing. Files can be shared by links with password and expiration date to ensure data security. 3.2 File Collaboration Collaboration Users can collaborate with file lock, conflict policy and file versions. 3.3 File Download Download-on-Trigger All files within permission can be viewed in Share Disk, while only those which 8 / 11

9 of AnyShare Batch Download are triggered can be downloaded in local. Changes of downloaded files or folders will auto synchronize to server. Multiple files or folder can be downloaded in bulk. Changes of all downloaded files or folder will auto synchronize to server. 3.4 File Real-time Delayed Complete Status When client is online, all cached or modified files will be auto synchronized to server. When client is offline, all cached or modified files will be auto synchronized the moment client is online. All file changes will be synchronized such as content, file property, access rights. Details of file synchronization can be viewed, including synced, failed, complete synchronization and number of files waiting to synchronize. 3.5 File Searching Rapid Location Full-text Search File or folder can be located by enter file or folder name. Both file name and content can be searched by keywords 3.6 Offline Access Offline Access Offline Status When network is not stable or there is no network, files can also be created and only cached files can be accessed or modified. When client is offline, login icon is in grey. 3.7 Remote Access Remote Access Network Multiple remote access ways are supported such as public assess, port mapping, VPN, etc. LAN, WAN, VPN, private line, etc. 9 / 11

10 of AnyShare Chapter 4 Mobile Access 4.1 PC Client Cloud Drive File Rename A cache folder will be set for file synchronization and cache downloading. All these operations are like local operations, with no extra learning. Different from other drives, file will not be repeatedly created and uploaded after rename. 4.2 Web Access Web Access All files in client can be viewed in web with similar view. Files can be uploaded, downloaded, renamed, delete, searched or restored in recycle bin. Besides, office files can also be previewed. 4.3 Mobile Apps Mobile Apps Network Traffic Files can be accessed, uploaded, downloaded, deleted, renamed or shared with Android and ios apps. File can be set to open only with WIFI. Warning will pop up when open file in cellular data. Chapter 5 Extension and Integration Scale Out Mass Concurrency Application Integration Nodes can be dynamically added to ensure mass concurrency High-performance cluster system with mass concurrency Integrate with OA, mail, document management, portal system and other applications by open API. Chapter 6 Other 10 / 11

11 of AnyShare Auto Login Client can auto start and log in with password remembered. Address: No.1188 Lianhang Rd, Minhang District, Shanghai, China Tel: Skype: eisoo-overseas 11 / 11

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