Top. Reasons Legal Firms Select kiteworks by Accellion

Transcription

1 Top 10 Reasons Legal Firms Select kiteworks by Accellion

2 Accellion Legal Customers Include:

3 Top 10 Reasons Legal Firms Select kiteworks kiteworks by Accellion provides law firms with secure wherever, whenever access to legal documents, ensuring data security and compliance. 1. Proven, Robust Solution for Legal Firms Serving Over 40% of Top Am Law 100 Firms Legal firms need solutions designed to meet the specific needs of legal professionals. Accellion has a proven track record of successfully providing legal firms with a highly scalable and flexible secure file sharing solution that meet the strictest security requirements. Top global law firms, including Allens Linklaters, Latham & Watkins, and Hogan Lovells are a few of the organizations currently using Accellion to securely share information with colleagues, external parties, and clients. 2. Private Cloud, On-Premise Solutionv Greater Control and Management of Data Law firms today need secure deployment options such as the ability to deploy on-premise in a private cloud. The Accellion on-premise private cloud deployment architecture is preferred by top Am Law 100 firms for its enhanced information security and control capabilities. Located inside the firewall, kiteworks private cloud on-premise deployments are owned and controlled by IT organization, allowing information to be solely managed by the enterprise, rather than delegated to third-party cloud providers. With a 100% on-premise deployment, the kiteworks solution enables organizations to keep all servers, storage, application service, meta-data, and authentication within the firewall. SLAs and security are dependent on parameters set by an organization and not those of public cloud solution providers. Accellion also offers the option of private cloud hosted deployments, giving organizations the opportunity to leverage cloud computing infrastructure to handle spikes in usage and bandwidth needs. kiteworks private cloud deployment options include: Private Cloud On-Premise Private Cloud Hosted Hybrid Combination of on-premise and hosted private clouds 3. Secure Multi-Tier Architecture Greater Scalability for Growth Single Virtual Appliance Deployment web service storage service application service Independently Scaled Multi-Tier Deployment web service storage service application service

4 Accellion offers law firms unparalleled flexibility and scalability, whether for a single office or a global operation across multiple locations. The kiteworks private cloud multi-tier architecture offers extreme deployment flexibility, by allowing web, application, and storage tier to be separated and placed anywhere in the network. With just a few clicks, administrators can flexibly scale each tier separately, or all together; in a single virtual appliance as law firms grow and requirements change. 4. Universal Access to Enterprise Content Secure ECM and Cloud Storage Access. No VPN Law firms require secure access to content stored across enterprise content management (ECM) and cloud content sources. kiteworks provides secure, VPN-less access and sharing of legal content. Users can link content from multiple data sources in a single kiteworks folder to share with external users. Document of records are always maintained in the source system, along with a complete audit trail. The kiteworks solution also enables users to securely download, edit, and create Microsoft Word, PowerPoint, and Excel documents on ipads and store them back to content sources with just a few swipes. kiteworks enables IT to enforce security policies across all content stores for auditing, reporting, and compliance. With kiteworks, users get a universal access point for working with all content, regardless of where it resides. Content sources supported via kiteworks include: Microsoft SharePoint 2007, 2010, and 2013 SharePoint Online Windows File Shares (CIFS/DFS) Home Drive Documentum 6.6, 6.7, and 7 OpenText Content Server 10 and Livelink On Premise Content 5. Secure Project and Team Collaboration Increased Data Security Other ECM Systems Cloud Storage Windows File Shares OpenText edocs DM version Patch 6 Google Drive for Work Microsoft OneDrive for Business Box Dropbox Law firms require secure file sharing and collaboration across organizational boundaries for project teams, virtual data rooms, and deal rooms for increased productivity. Using kiteworks, legal teams can easily collaborate with internal and external stakeholders by assigning users Manager, Collaborator, Downloader, and Viewer roles, depending on the privileges required. Realtime activity and file views enable users to quickly monitor the most pertinent activities taking place across the kiteworks system. Users can quickly manage tasks, organize content; as well as comment, add new versions, lock/unlock, update, synchronize, share, and send files. With full content and metadata search, users can quickly find document across kiteworks folders. Using the intuitive Move Tray, users can easily drag and drop files across kiteworks folders or content sources to manage and organize content. The kiteworks solution facilitates real-time collaboration via innovative features, including: Activity stream Move Tray Task Management File synchronization Online viewer File locking Secure file sharing File versioning Comments Watermarking File withdrawal 6. Secure Content Platform Increased Business Productivity Law firms need to provide secure wherever, whenever content access to lawyers in order to boost productivity for lawyers on the go. The kiteworks experience sets a new bar for business productivity with its powerful, elegant, and intuitive user interface that empowers users to seamlessly access, share, and manage content across devices. Within the kiteworks mobile apps for ios and Android, productivity features enable legal staff to securely create, edit, view, and collaborate on Microsoft Word, Excel, and PowerPoint files; and even redline PDF documents without moving data outside of the kiteworks secure container. With kiteworks, IT can control which users can download, edit, create, and save files on the devices. IT can whitelist applications used to open files from kiteworks, configure PIN access to the app, and even remote wipe content stored in lost or stolen device. The kiteworks mobile app also integrates with MDM solutions from MobileIron, Good Technology, and Symantec. In addition, legal organizations can build custom applications that enable users to work wherever. With enterprise-grade APIs and SDKs, the kiteworks platform enables developers to easily create enterprise applications that connect to internal and external content stores, while leveraging the kiteworks productivity features for securely accessing, editing, and sharing enterprise content. 7. ediscovery Support Law firms require ediscovery support for all legal electronically stored information (ESI) in response to a request for production in a lawsuit or investigation. This involves collection and preservation of ESI, across all kinds of data, including s, files, comments, tasks, and activities. Using the kiteworks ediscovery capabilities, Administrators can disable file purging so files can be archived in place on kiteworks. They can also set policy-based content retention to meet regulatory compliance requirements. kiteworks also provides a Data Leak Investigator (DLI) role which is able to export all files associated with a user for a given time period. 8. Centralized IT Control and Management Greater IT Control

5 Legal firms require solutions that are not only easy for users, but also deliver the controls and management needed to ensure data security and compliance. kiteworks has a streamlined and centralized admin interface that enables IT administrators to quickly configure, deploy, manage, and maintain the system. Interactive and real-time dashboards help bring to the forefront, the status of all important services and activities that administrators need to manage day-to-day. Real-time system health alerts deliver critical system information at a glance. Dashboards deliver: Status of system services Licenses consumed/remaining Storage allocation Key security and admin features include: Auditing and reporting Remote wipe Anti-virus App whitelisting LDAP/AD, SSO integraiton Offline PIN Encryption keys ownership Restricted admin access to content Online viewer User-friendly DRM with DLP watermarking, view only, and file ediscovery withdraw capabilities File and folder expiration 9. Enterprise Authentication Greater Security System-wide activities System health alerts Strong authentication ensures that only authorized personnel have access to data. Using kiteworks, administrators centrally manage password policies as well as integrate with LDAP for authentication. Law firms can integrate Active Directory/LDAP/LDAPS/multi-LDAP to centrally manage and control user accounts across deployment. The kiteworks solution supports single sign-on through the SAML (Secure Assertion Markup Language) 2.0 protocol and two-factor authentication. 10. Secure File Synchronization Increased Security and Business Productivity Today s 24/7 business climate demands that legal staff have secure access to the latest information across devices, online and offline. The kiteworks sync feature provides access to up-to-date files, regardless of location or device; offline and online. kiteworks file sync combines the ease-of-use of consumer solutions, with the IT controls, security, and management that organizations require. Files added to sync-enabled folders are synchronized across accessible devices. With the sync desktop client running, users can also right-click on any file to send content securely via kiteworks.

6 Accellion, Inc. is the industry leader in providing private cloud solutions for secure access and sharing of enterprise information across devices, enabling employees to work securely wherever. Founded in 1999, Accellion is an awardwinning, private company headquartered in Palo Alto, California with offices in North America, APAC, and Europe. The company has evolved from its roots in cloud storage into a leading enterprise security software provider. More than 12 million business users and 2,000 of the world s leading corporations and government agencies, including Procter & Gamble; Indiana University Health; Kaiser Permanente; Lovells; Bridgestone; Harvard University; the Securities and Exchange Commission; and NASA use Accellion solutions to protect confidential information, ensure compliance, increase business productivity, and reduce IT costs Embarcadero Road Palo Alto, CA USA info@accellion.com Accellion, Inc. All rights reserved