GUIDE TO ORGANISING THE SAF DAY REDEDICATION CEREMONY. April 2010

Transcription

1 GUIDE TO ORGANISING THE SAF DAY REDEDICATION CEREMONY April 2010

2 Topic CONTENT Page A. Introduction 1 B. General Conduct of the Rededication Ceremony - Participants - Types of Ceremonies and Selection of Venues - Programme - Dress Code C. Zone-level Rededication Ceremony Combined Rededication Ceremony - Responsibilities of the Organiser - MINDEF s Assistance to the Organiser 2 5 D. Individual Rededication Ceremony In-House Rededication Ceremony - Responsibilities of the Organiser E. Further Queries 12 F. Useful Links G. Frequently Asked Questions 12 Annexes - The SAF Pledge A - Sample of Invite Letter to Participating Companies & Reply Form B - Sample of E-invite Card C - Sample of Invitation Letter to Officiating Minister D - Sample of Opening Address by CEO E - Sample of Emcee Script F - List of Items Given to NSmen/ Guests & Sample of Inscription on these Items G - Booking form for State Lectern H

3 A. INTRODUCTION 1. Rededication ceremony for National Servicemen (NSmen) was introduced in 1987 to give employers an opportunity to publicly pledge their support for defence on Singapore Armed Forces Day (SAF) (i.e. 1 st Jul) and to give NSmen an opportunity to rededicate themselves to the defence of Singapore. (Source: 2008 CBD & South zone CRC at SPRING Auditorium, organised by the Association of Small & Medium Enterprises) 2. Rededication ceremony is held either on an individual (in-house) or combined basis. An in-house rededication ceremony involves the gathering of NSmen from one's own company, while a combined rededication ceremony (CRC) calls for the participation of NSmen from various companies residing in the same area. The areas are grouped under 4 main zones, namely the Central Business District (CBD) & South zone, East zone, North/ North-east zone and the West zone. To mark the significance of this occasion, an Officiating Minister will be invited to officiate the combined ceremony at each of the 4 zones. 3. As the rededication ceremony is usually conducted during working hours at the courtesy of the company, it is therefore in the Ministry of Defence s (MINDEF) interest to support these activities. 4. This guide aims to provide you with the necessary information as an organiser of the ceremony, either on an individual (in-house) or combined basis. 1

4 B. GENERAL CONDUCT OF A REDEDICATION CEREMONY 1. A rededication ceremony involves an assembly of SAF NSmen, staff and management from the company/ participating companies on 1st Jul. It is usually conducted during office hours. As the ceremony demonstrates the employer s support for defence, the organisation of the ceremony is on a selffunding basis, with no additional financial support from MINDEF. Participants 2. As the ceremony commemorates Armed Forces Day, SAF NSmen in the company below the National Service (NS) statutory age of 40 years old (for non-officers) and 50 years old (for officers) are encouraged to don their uniforms and participate in the ceremony. NSmen from the Singapore Civil Defence Force (SCDF) or Singapore Police Force (SPF) are not required to don their uniforms. They will be in their civilian attire and attend the ceremony with the rest of the employees. Types of Ceremonies and Selection of Venues 3. Either an indoor or outdoor ceremony could be held. The venue, though not necessary, is preferred to be at the company/ participating companies premises. Alternatively, the organiser can consider other appropriate venues that can accommodate the participants. An indoor ceremony (Source: 2008 CBD & South zone CRC at SPRING Auditorium, organised by the Association of Small & Medium Enterprises) 2

5 An outdoor ceremony (Source: 2006 South zone CRC at MacRitchie Reservoir, organised by Public Utilities Board) Programme 4. As the rededication ceremony is organised during working hours, the proceedings of the ceremony is kept simple. A sample of the programme segments of the ceremony is as follows: a. Arrival of guests b. Arrival of Officiating Minister (Zone-level ceremony only) c. Welcome address by Chief Executive Officer (CEO) of organising company d. Speech by the Officiating Minister (Zone-level ceremony only) e. SAF Day message 1 f. Viewing of SAF video (optional) g. Recitation of the SAF pledge 2 h. National anthem 3 i. Presentation of mementoes (optional) j. End of ceremony k. Reception Note: The organiser may incorporate or propose additional segments to the above programme which may be appropriate and relevant to the conduct of the event e.g. presenting letter of recognition to NS employees who have done well 1 The SAF Day message may be obtained from MINDEF a day before 1 st Jul. For in-house ceremony, the message should preferably be delivered by the CEO/ Managing Director (MD) of the company. For zone-level ceremony, a video recording of the message delivered by the Minister for Defence in the morning will be sent to the organiser by MINDEF s representative for the event. 2 The recitation of the SAF pledge should be led by an active NS officer. A copy of the SAF pledge is enclosed at Annex A. 3 The long version of the National anthem should be played. 3

6 in their in-camp trainings (ICTs), incorporating an educational tour to historical/ defence-related site for staff after the ceremony proper. Dress Code 5. The dress code for the event is as follows: Participants Army NSmen Air Force & Navy NSmen Civilian guests Military guests (from MINDEF) Attire No. 4 Dress 4 without headdress (if ceremony is conducted indoor or under tentage) (No. 4 Dress is commonly known as camouflage uniform) No. 3 Dress without headdress (if ceremony is conducted indoor or under tentage) Smart office wear - No. 5(T) without headdress (if ceremony is conducted indoor or under tentage) - No. 5(T) with headdress (if ceremony is conducted outdoor without tentage) 4 The sleeves of the No. 4 dress donned by NSmen are to be rolled up. 4

7 C. ZONE-LEVEL CEREMONY COMBINED REDEDICATION CEREMONY 1. The combined rededication ceremony (CRC) gathers the SAF NSmen, staff and management of various companies residing in the same area. The areas are grouped into 4 main zones as follows: - CBD & South - East - North/ North-East - West Responsibilities of the Organiser 2. As the organiser of a CRC, you will form 5 a working committee to look into the following: a. Solicit other companies participation i. Besides extending the invites to past participants, the committee is encouraged to rally the neighbouring companies to participate in the event. The committee could also include their subsidiaries/ associated companies and business associates in the participation of the ceremony. ii. The participants of the participating companies should comprise the senior management, NS employees and other civilian employees. A sample of the invite letter and reply form to consolidate the nominal roll is appended at Annex B. iii. Upon the companies confirmation on their participation, the committee could follow up with an e-invite on the event to be sent to all participants, through the participating companies point-of contact. A sample of such invite is appended at Annex C. b. Official invitation to Officiating Minister MINDEF will coordinate and arrange for the Officiating Minister to grace the ceremony. The organiser is required to follow up with a formal invitation once MINDEF reverts on the Officiating Minister. A sample copy of invitation letter to the Officiating Minister is enclosed at Annex D for organisers reference. c. Budget As the ceremony is self-funded, the main organising company may decide to fund the entire budget of the event or seek the necessary contributions from participating companies to share the costs in the organisation of the ceremony. 5 The committee members could comprise of people from the organising company or a combination of people from the participating companies. 5

8 d. Source for a suitable venue and car park arrangements i. The committee could hold the ceremony at their premises or explore external venues that could accommodate the crowd. The committee should also consider the accessibility of the venue. ii. Car park arrangements for VVIPs i.e. CEOs/ MDs of participating companies and senior military officers 6 should be catered for. iii. The committee could assist the guests to locate the venue and their allocated car parks by providing a map of the venue and the respective car parks. Traffic marshals or signage could also be set up to further assist the guests in locating their car parks. e. Propose, develop and execute the programme for the day The basic segments of the programme are as reflected on Pg 3. The committee could propose additional segments to complement the entire event e.g. performances, presentation ceremony to recognise NS employees for their good performance in NS. f. Welcome address by CEO/ MD A sample copy of the opening address is at Annex E for the committee's reference. The committee is requested to check the content of the opening address against the Officiating Minister's speech to ensure that there is no duplication of contents or contradicting remarks. g. Pledge Leader and Master of ceremony (Emcee) The working committee could source internally among their companies for staff to assume the 2 roles. It is to note that the Pledge Leader must be an active NS officer. A sample of the SAF pledge and MC script are appended at Annex A & Annex F respectively. h. Source for suitable mementoes i. To show the organiser s appreciation to the participating companies, the organiser could present mementoes to the representatives of participating companies. ii. In addition, mementoes could also be given out to the participating NSmen and guests in commemoration of the event. A list of such items given out by past organisers and the inscription to be reflected are appended in Annex G. 6 To support the event, MINDEF will also arrange for about 20 military guests each to attend the ceremonies held at the respective zones. The organiser is to send the e-invite and e-car park labels to the MINDEF representative to assist in sending them to the military guests. 6

9 i. Decoration/ Logistics The organiser could put up any decorations/ set-up that they deem fit for the event. The flag which is required for the event can be t-loaned from MINDEF/ SAF. j. Manpower requirements The committee will work out among themselves the necessary manpower required for the running of the event on 1st Jul. k. Publicity i. MINDEF will send out a press release to the media informing them of the various combined rededication ceremonies held at the respective zones on 1st Jul. For the benefit of the organisers, they are encouraged to send their own press invitation, highlighting any newsworthy points, to the media to cover the event. ii. The organiser is also encouraged to promote the event through their internal publicity efforts i.e. newsletters, intranet etc. MINDEF will assist to provide the necessary information that may be required for such publications. l. Photography/ Videography The working committee could consider appointing a photographer/ videographer to cover the event so that such materials could be distributed to participating companies for their own publicity purposes. MINDEF s Assistance to the Organiser 3. In recognition of their efforts to organise the event, each organiser of the CRC will be supported by a MINDEF representative from National Service Affairs Department (NSAD). The representative will sit in all the committee meetings and provide any advice, if necessary. 4. MINDEF will also provide the following assistance to the organiser towards the execution of the event: a. Co-ordinate and arrange for the Officiating Minister to grace the ceremony i. The organiser will follow up with a formal invitation after MINDEF reverts on the Officiating Minister of the ceremony. ii. Upon Officiating Minister s official response to the organiser s invitation, the organiser is to inform NSAD s representative. He/ She will then assist in all the arrangements/ co-ordination with the Officiating Minister s secretary. 7

10 b. Prepare Officiating Minister s speech A copy of the speech will be extended to the organiser when it is cleared. Usually, the speech will only be ready for release 1-2 days before the ceremony. The speech is to be embargoed till delivery. c. Co-ordinate the invite of the military guests NSAD s representative would, as far as possible, inform the organiser on the number of military guest to be invited 1 month before the ceremony. The organiser is to extend the e-invites, e-car park labels to NSAD s representative for their assistance to forward the invitation to the military guests. d. Providing an SAF unit to render support to the organiser i. The nominated Officer/ Warrant Officer of the supporting unit will join the NSAD representative and sit in the organisers working committee. ii. He/ She will advise on the regimental and ceremonial aspects of the ceremony and assists to provide logistical support i.e. loaning of flags/ buntings for the ceremony. iii. He/ She will also assist and advise on the event proceedings pertaining to the ceremonial aspects of the event i.e. SAF pledge. e. Providing the SAF Day message, SAF video and National anthem CD i. The SAF Day message will be delivered by Minister for Defence at the first ceremony on 1st Jul. ii. The SAF video and the video recording of the SAF Day message delivered by Minister for Defence at the first ceremony will be brought along by NSAD s representative to the organisers on 1 st Jul. iii. A copy of the SAF message will also be sent to the organiser 1-2 days before the ceremony. This message is to be embargoed till delivery by Minister for Defence. In the event the video recording of the SAF Day message fails to work, the CEO/ MD of the organising company may deliver the message at the ceremony. iv. The National anthem CD could be obtained from the NSAD s representative. 8

11 f. Assist in the seating plan for military guests The organiser is to plan for the seating plan of all guests and he/ she should try to intersperse the civilian guests with the military guests. The NSAD s representative will assist and advise on the seating plan for the military guests. g. Prepare the order of proceedings for Officiating Minister and the most senior military guest The NSAD s representative will assist the organiser in preparing the order of proceedings for the Officiating Minister and the most senior military guest. The organisers are thus required to provide the following to him/ her: i. Detailed programme and timing ii. Map of the venue (with clear indication of where the Officiating Minister will be received) iii. Any other related information 9

12 D. INDIVIDUAL REDEDICATION CEREMONY IN-HOUSE REDEDICATION CEREMONY 1. The in-house rededication ceremony gathers the SAF NSmen, staff and management from one s own company on 1st Jul. Responsibilities of the Organiser 2. As the organiser, you and your committee members will look into the following areas: a. Participation in the event i. The participants shall comprise the senior management, NS employees and the civilian employees of the company. ii. As the ceremony commemorates Armed Forces Day, SAF NSmen in the company below the NS statutory age of 40 years old (for non-officers) and 50 years old (for officers) are encouraged to don their uniforms and participate in the ceremony. NSmen from the SCDF or SPF are not required to don their uniforms. They will be in their civilian attire and attend the ceremony with the others. b. Programme for the day i. The event proceedings shall follow the programme as reflected on Pg 3 (excluding those segments that are applicable only to Zone-level ceremony). ii. Additional segments to the programme may be added as long as their purposes are appropriate and relevant to the conduct of the event e.g. presenting letter of recognition to NS employees who have done well in their ICTs, incorporating an educational tour to historical/ defence-related site for staff after the ceremony proper etc. In such instances, the company may also consider including their families to participate in the event so as to create greater awareness and appreciation of our nation s defence and the contributions of the NSmen. c. Budget As the ceremony demonstrates the employer s support for defence, the organisation of the ceremony is on a self-funding basis, with no additional financial support from MINDEF. 10

13 d. Venue for conduct of ceremony The ceremony could be held at your company s premises or any other external venues that could accommodate your crowd. You may also like to explore holding your ceremony at the Army Museum of Singapore (ARMS) 7 or The Singapore Discovery Centre (SDC) 8 where a guided tour could be incorporated for the participants. e. Pledge Leader The Pledge Leader must be an active NS officer. He will don his SAF uniform and lead the other NSmen in the recitation of the SAF pledge. f. Mementoes for participants Mementoes could be given out to the participants in commemoration of the event. g. Decoration The organiser could put up any decorations/ set-up that they deem fit for the event. The flag which is required for the event can be t-loaned from MINDEF/ SAF. h. Publicity The organiser is encouraged to promote the event through their internal publicity efforts i.e. newsletters, intranet etc. MINDEF will assist to provide the necessary information that may be required for such publications. i. SAF Day message, SAF video and National anthem CD i. The SAF Day message will be delivered by Minister for Defence at the first ceremony on 1st Jul. ii. A copy of the SAF Day message can be obtained from MINDEF/ SAF 1-2 days before the ceremony. This message is to be embargoed till delivery by Minister for Defence. The CEO/ MD of the company will deliver the message at the ceremony. iii. The National anthem CD can also be obtained from MINDEF/ SAF. 7 Please visit ARMS website at for more info. 8 Please visit SDC s website at for more info. 11

14 E. FURTHER QUERIES If you need further assistance or queries on the conduct of the ceremony, kindly contact our NS Relations Officer, Ms Elaine Teo at F. USEFUL LINKS The Employers website at NS Portal at G. FREQUENTLY ASKED QUESTIONS Q1: Could we engage the SAF Music and Drama Company (MDC) to perform at our ceremony? The SAF MDC turned Executive Agency with effect from 1 Nov 98. If you wish to engage them to perform at your ceremony, there would be cost incurred by your company. Cost of the various SAF MDC performances range from $500 (for a string quartet) to $8,800 (for a drama). You may contact Rashidah at for further enquiries. Q2: Can an NSman CEO attend the ceremony in his No. 4 uniform? Yes. In fact, we strongly encouraged the CEO who is an NSman to wear his No.4 uniform as he will be demonstrating his strong support and commitment as an employer as well as an NSman. Q3: Are civilians required to take the SAF pledge by putting their right fist over their left chest? It is not necessary for civilians to raise their right fist over their left chest to recite the pledge. However, we have no objections if civilian participants follow the formalities and take the pledge as a gesture of support and commitment for national defence. Q4: How do my NSmen go about getting their uniform for the event? All active NSmen are given credits every 2 years to purchase the necessary items including uniforms and boots, at the emarts. In addition, they will have a credit advance of up to credits, derived from the next top-up cycle. The locations of the emarts can be assessed via the NS portal at NSmen can also make the purchase on-line via the portal and request for home delivery by paying a nominal fee. 9 NSmen from the Army and Air Force are allocated 113 credits per cycle (every 2 years) while NSmen from the Navy are allocated 105 credits per cycle. 12

15 Q5: Is the use of a state lectern compulsory? The type of lectern to be used is left to the organisers discretion. For T-loan of the state lectern, please fill up the booking form as attached in Annex H and fax it over to: Mr Edward Tan Communications Support Department Ministry of Information, Communications and the Arts DID: FAX: You may also him at Edward_TAN@mica.gov.sg Q6: Who should be included in the welcome entourage for the Officiating Minister? The welcome entourage should at the minimum comprises the CEO of the organising company and if possible the Chairman of the organising committee. On MINDEF s part, the most senior military guest and the supporting unit commander will receive the Officiating Minister. Q7: Must the CEO's opening address be cleared by MINDEF? While there is no necessity, MINDEF would assist when requested. A sample copy of such opening address is enclosed at Annex E for organiser's reference. Organisers are requested to check the content of the opening address against the Officiating Minister's speech to ensure that there is no duplication of contents or contradicting remarks. Q8: Must the MC Script be cleared by MINDEF? It will be good that the script be forwarded to NSAD so that we could advise if the proceedings are in order. A sample copy of the MC script is enclosed at Annex F for reference. Q9: Must the MC be an NSman? No, it is not necessary. Q10: Must the pledge leader be an NSman? Yes. The pledge leader must be an active NS Officer. Q11: Do we need to give souvenirs to NSmen/ guests? It is optional. Past souvenirs given includes shoe bag, watch, overnight bag, multi-purpose torch, wallet, swiss army knife, transistor radio, flask, aluminium water bottle, keychain, pen-set and backpack. 13

16 ANNEX A THE SAF PLEDGE We / members of the Singapore Armed Forces / do solemnly and sincerely pledge that, / we will always bear true faith and allegiance / to the President / and the Republic of Singapore./ We will always support / and defend the constitution. / We will preserve and protect / the honour and independence / of our country, / with our lives. N.B. To incorporate a pause at /. A-1

17 ANNEX B COPY OF INVITE LETTER TO PARTICIPATING COMPANIES - SAMPLE I Dear Mr XXX, YR 20XX SAF DAY COMBINED REDEDICATION CEREMONY 1. 1 st July is Singapore Armed Forces (SAF) Day. (Name of company) is co-ordinating the companies and public sector organisations in the (name of zone) in organising the Yr 20XX SAF Day Combined Rededication Ceremony. The ceremony is to be held on (date, time & venue). 2. As part of the SAF Day celebration, rededication ceremonies are held all over Singapore so that National Servicemen and their employers can publicly reaffirm their commitment and support to our national defence effort. It is an event organised by employers and organisations that recognise the importance of the SAF and National Service as a long term investment in the security, survival and success of Singapore. 3. We would like to invite you and your organisation to join us in celebrating the Yr 20XX SAF Day. This involves sending a group of (number) employees, who are NSmen, to the ceremony. Your organisation's presence will enhance the significance of the occasion. 4. Should you require any clarification on the matter, please contact (point of contact) at (telephone number). 5. We look forward to your participation and would appreciate it if you could reply to us via the attached reply form by (date). Yours faithfully, XXXXXX B-1

18 REPLY FORM/ NOMINAL ROLL FORM (SAMPLE I) Yes! We will like to participate! Company Name: CEO/ MD attending: Yes/ No If yes, please provide: Name: Appointment (to be reflected): Vehicle no., if driving: If no, please provide: Name of representative from Senior Management: Appointment (to be reflected): Vehicle no., if driving: S/N Name of participants SAF NSmen? (Y/N) NRIC Designation Driving? (Y/N) Total No. of Participants: Total No. of SAF NSmen: Company s Point-of Contact (POC): Contact No.: *N.B. Company may arrange for transport to ferry above participants to venue. In this case, please highlight such arrangements to us as follow, when available: - Vehicle Type:??-seater Bus/ Coach - Bus to allow passengers to alight and go or parking required? - Vehicle No.: B-2

19 COPY OF INVITE LETTER TO PARTICIPATING COMPANIES - SAMPLE II Dear Mr XXX, SAF DAY COMBINED REDEDICATION CEREMONY 20XX FOR (NAME OF ZONE) (Organising company) is pleased to be the host for this year's Singapore Armed Forces (SAF) Day Combined Rededication Ceremony (CRC) for companies within the (name of zone). Since 1988, rededication ceremonies have been held all over Singapore to celebrate SAF Day so that NSmen and their employers can publicly reaffirm their dedication and support towards national defence. This year's ceremony for the (name of zone) will be held on (day, date) at (time) at (venue). The Officiating Minister will be (name and Appointment of Officiating Minister). I would like to invite your organisation to join us in celebrating this year's SAF Day by sending a group of employees comprising of both civilian and National Servicemen (NSmen) to the ceremony. Your company's participation will add much significance to this occasion and it will demonstrate your support for Total Defence. To help defray some of the expenses and also to promote collective ownership of the event, we would like to request that each participating company contribute a token of $300 (for those with 10 and below NSmen and civilian staff) and $500 (for those with NSmen and civilian staff). I look forward to your support to the SAF Day CRC. Kindly complete and return the attached reply form to the Organising Committee, (organising company's name) by (date). Please contact any of the following committee members (point of contact s name) at (telephone number) for any queries. Yours sincerely, XXXXXX B-3

20 REPLY FORM/ NOMINAL ROLL FORM (SAMPLE II) Yes! We will like to participate! Company Name: CEO/ MD attending: Yes/ No If yes, please provide: Name: Appointment (to be reflected): Vehicle no., if driving: If no, please provide: Name of representative from Senior Management: Appointment (to be reflected): Vehicle no., if driving: S/N Name of participants SAF NSmen? (Y/N) NRIC Designation Driving? (Y/N) Total No. of Participants: Total No. of SAF NSmen: Company s Point-of Contact (POC): Contact No.: *N.B. Company may arrange for transport to ferry above participants to venue. In this case, please highlight such arrangements to us as follow, when available: - Vehicle Type:??-seater Bus/ Coach - Bus to allow passengers to alight and go or parking required? - Vehicle No.: B-4

21 ANNEX C SAMPLE OF E-INVITE CARD The Organising Committee for North / Northeast Zone Cordially Invites <name> to the SAF Day Combined Rededication Ceremony 2008 on Tuesday, 1 st July 2008 at 1430hrs at Republic Polytechnic The Republic Cultural Centre (TRCC) 9, Woodlands Avenue 9 Singapore [Location Map] Guest-of-Honour Mr. Khaw Boon Wan Minister for Health Programme Time Event 1430 hrs * Arrival of NSmen and Civilian Guests / Viewing of Exhibits 1450 hrs NSmen to be Seated in Theatre 1500 hrs Theatre SAF Pledge Recitation Rehearsal for NSmen 1510 hrs Theatre Civilian Guests and NSmen to be Seated Performance Dress Code Civilian Guest NSmen (Army) NSmen (Air Force / Navy) Smart Office Wear Smart No. 4 Uniform No. 3 Uniform 1535 hrs Theatre Arrival of SAF Senior Officers and CEOs / Company Nominees from Organizations at TRCC Theatre 1545 hrs Theatre Arrival of Guest-of-Honour at TRCC Theatre Welcome Address by Principal / CEO of Republic Polytechnic Speech by Guest-of-Honour Performance SAF Day Message / Video Recitation of SAF Pledge National Anthem 1630 hrs End of Ceremony Reception * Please note that there will be no registration for guests. For companies that require assistance in setting up a self-help registration booth, please Mr. Darren Ng (darren_ng@rp.sg). (Source: 2008 North/ North-East zone CRC organised by Republic Polytechnic) Items to be reflected on invite cards: - Day, date, time and venue of ceremony - Name and appointment of Officiating Minister - Year and title of ceremony e.g. SAF Day Combined Rededication Ceremony Dress code for civilian and military guests - Overview of programme (optional) - SAF pledge (optional) - Names of participating companies (optional) C-1

22 SAMPLE INVITATION LETTER TO OFFICIATING MINISTER ANNEX D Dear Sir, INVITATION TO OFFICIATE AT THE SAF DAY COMBINED REDEDICATION CEREMONY 20XX 1. The 20XX Singapore Armed Forces Day Combined Rededication Ceremony for (name of zone) will be held on (day, date) at the (venue) at (time). (Number of ) NSmen from (number of) organisations will be taking part in this ceremony. 2. It is my pleasure, on behalf of the Organising Committee and participating companies, to invite you to be the Officiating Minister for this significant event. A list of the participating organisations and the tentative programme are enclosed. 3. We look forward to your acceptance to officiate at the ceremony. Yours faithfully, XXXXXX D-1

23 ANNEX E SAMPLE OPENING ADDRESS FOR COMPANY'S CEO, SAF DAY COMBINED REDEDICATION CEREMONY (Name & appointment of Officiating Minister), (name & appointment of most senior military guest), Senior Officers, NSmen, ladies and gentlemen. Good morning. We are gathered here today to show our commitment to the defence of our country. A vital key to our country's continued success, survival and progress. This year, (name of company) is pleased to organise the SAF Day Combined Rededication Ceremony. We have more than (number of) companies from the (name of zone) and more than (number of) NSmen participating in today's event. We are honoured to have (name & appointment of Officiating Minister) here with us to celebrate this occasion. I am sure all of us here realise and value the importance of having a robust defence force. It is the basis on which we, as one nation is able to continue to grow harmoniously and strengthen economically, as we face the challenges of this millennium together as one force. (Name of company), like all the other companies represented here today, support and recognise the contributions made by NSmen to our society. Over the years, in addition to playing a crucial role in our country's defence, NSmen have also contributed to Singapore's economic success and prosperity. This year, (name of company) is especially proud to have been given the opportunity to play host. By doing so, it has given us a platform to not only express our support for the SAF and all NSmen, but also demonstrates our commitment towards being a good corporate citizen. With that, I wish to take this opportunity to thank (name & appointment of Officiating Minister) for gracing us with his presence, all heads of companies, participants and their companies, and also the committee, whom I am sure, have worked very hard to make this a success. Thank you. E-1

24 ANNEX F SAMPLE OF EMCEE SCRIPT TIME ACTIVITY MC'S SPEECH All Guests to be seated Pre-commencement of ceremony awaiting the arrival of the Guest of Honour (GOH) Ladies & gentlemen, as we await the arrival of our Guest of Honour, may I seek your cooperation to have all pagers, handphones and electronic devices switched off to silent mode throughout the duration of the ceremony. Thank you. Arrival of GOH Ladies and Gentlemen, please rise to welcome our Guest-of-Honour, Mr XXX, Minister for XXX. Welcome (Please wait for GOH to be seated) Thank you. Please be seated. Mr XXX, distinguished guests, ladies and gentlemen, Welcome to the SAF Day Combined Rededication Ceremony for the XXX zone. This year, we have X companies participating in today's ceremony. On behalf of the participating companies, I bid you a warm welcome to today's rededication ceremony. Address by company CEO To begin, it is my pleasure to invite Mr XXX, Chief Executive Officer of XXX Company to address us. Mr XXX, please. (End of CEO's Address) Address by GOH Now, it is our pleasure to invite Mr XXX, Minister for XXX to deliver his speech. (End of GOH's Address) Thank you, Mr XXX. Video presentation: * SAF Day message (Applicable to all zones except at the 1 st ceremony held on 1st Jul where the message is delivered by Minister for Defence) * SAF video (Please wait for GOH to be seated) Ladies and gentlemen, we will now view the video of the SAF Day message delivered by Minister of Defence, Mr Teo Chee Hean, at this morning's rededication ceremony at XXX Hotel. (Applicable to all zones except at the 1 st ceremony held on 1st Jul where the message is F-1

25 TIME ACTIVITY MC'S SPEECH delivered by Minister for Defence) (If video does not work or not available) Ladies and gentlemen, I would like to invite Mr ABC to read to you the SAF Day message as delivered by Minister of Defence, Mr Teo Chee Hean, at this morning's rededication ceremony at XXX Hotel. (End of SAF Day message video) To commemorate today's occasion, we will now view a video clip highlighting... (synopsis of video). * Company to get synopsis from NSAD s representative. (End of SAF video) Recitation of the SAF pledge Ladies and gentlemen, please rise as I invite CPT YYY to lead the pledge. Please remain standing after the pledge for the National anthem. All uniformed personnel will now take the SAF pledge. CPT YYY, please. National anthem (long version) (National anthem to be played immediately after the pledge.) *NSmen and uniformed personnel need not salute if the event does not require for headdress to be worn. (After the National anthem) Please be seated. Presentation of mementoes to representatives of participating companies We now invite Mr XXX, Minister for XXX, to token of appreciation to the participating companies. Mr XXX, please. (Recite list of participating companies, one by one, to receive the memento.) 1. ABC Enterprises 2. DEF Pte Ltd 3. Triple Nice Corporation... (After Mr XXX has presented the last souvenir) Thank you Mr XXX. Presentation of token of At this juncture, we would like to present a F-2

26 TIME ACTIVITY MC'S SPEECH appreciation to GOH memento to our Guest-of-Honour, Mr XXX, as a token of appreciation for accepting the invitation to officiate today's ceremony. We would like to invite Mr ABC, Chief Executive Officer of ABC company to present the memento to Mr XXX. Mr ABC, please. (After Mr ABC hands memento to Mr XXX) Thank you Mr ABC. Reception Ladies and gentlemen, we have come to the end of today's SAF Day Combined Rededication Ceremony. Thank you Mr XXX, it is my pleasure now to invite you to the foyer for the reception. (After Mr XXX is being ushered to the reception) Ladies and gentlemen, may I invite you to join Mr XXX at the reception. Thank you. F-3

27 ANNEX G LIST OF ITEMS GIVEN TO NSMEN/ GUESTS IN PREVIOUS CEREMONIES 1. Shoe bag 2. Watch 3. Overnight bag 4. Multi-purpose torch 5. Wallet 6. Swiss Army knife 7. Transistor radio 8. Flask 9. Aluminium water bottle 10. Keychain and pen set 11. Backpack SAMPLE OF INSCRIPTION ON MEMENTOES For Officiating Minister: Presented To (Name of Officiating Minister) (Appointment of Officiating Minister) In Appreciation For Officiating The SAF Day Combined Rededication Ceremony 20XX (Name of Zone) 1 st July 20XX Hosted and Organised By (Company's Logo) G-1

28 For Participating Companies: In appreciation of (COMPANY's NAME) for your generous support and participation in the SAF Day Combined Rededication Ceremony (Name of Zone) 1 July 20XX Organised by (Organising Company's name) G-2

29 ANNEX H (A) Event Particulars Please type in the particulars. Event Title*: Date*: / /2010 (dd/mm/yyyy) Commencement of Event*: (e.g. 5:00 PM) Venue*: Guest of Honour*: Minister Other Speakers: Remarks: (B) Officer-In-Charge s Particulars Name*: Mr Designation: Organisation: Contact No*: Handphone/Pager No: Hp: Address*: Fax No: Alternate Contact Person Name: Mr Designation: Organisation: Contact No: Handphone/Pager No: Hp: Address*: Fax No: *Denotes compulsory fields which must be filled up I have read and understood the Terms and Conditions (page 2) and I agree to abide by them. Date: Signature of Officer-In-Charge: Please sign and fax the completed form (together with the programme) to: Mr Edward Tan Communications Support Department Ministry of Information, Communications and the Arts DID: FAX: Please contact Mr Edward Tan if you do not receive our reply 2 weeks before the event. H-1

30 Terms and Conditions The State Lectern is provided by the Communications Support Department (CSD) for The President, Ministers and Ministers of State. Please note that it is not compulsory for Ministers and Ministers of State to use the state lectern. Bookings must be made at least two weeks in advance. Bookings 1. Please attach a copy of the programme together with the booking form. 2. Provision of the State Lectern will be on a first-come-firstserved basis. However, in the event of a clash in timing between two functions, priority will be given to national functions. 3. Please note that all bookings are subject to confirmation based on availability of the state lectern. Arrangements for PCD Field Unit 4. Please seek clearance for Field Unit officers in advance if security clearance is needed for the function and provide our officers with the necessary security passes. 5. Please make parking arrangements for Field Unit vehicle (approx. 2.3m in height) which will be there throughout the event. Guidelines for the Use of the State Lectern with State Crest Mounted 6. The State Lectern can be used only when political appointees who are Ministers of State and bove, are delivering a speech. 7.* Host/VIPs can also use the State Lectern if they are delivering a short speech before/afterthe Minister. 8. The State Lectern should normally be placed at the centre of the stage. Otherwise, the State Lectern could be placed on stage-left or stage-right, taking into consideration the text and design of the event backdrop. 9. The State Lectern should be removed if there is a stage performance. 10. Besides the two microphones which are patched to the microphone outlets on the State Lectern, no other microphone should be placed on the State Lectern. Upon request, a soundfeed box would be provided for broadcast media recording to avoid cluttering the State Lectern with additional microphones or recorders. H-2

31 * Not applicable for events involving President, PM, SM or MM. To liaise with ADC to President and the Press Secretary to PM, SM and MM respectively. Liabilities 11. Organisers shall be held liable for any damage or loss of the state Lectern and its accessories and shall bear the cost of repairs or replacements. H-3