Easy, practical and affordable

Transcription

1 Easy, practical and affordable Piilo software is focused on making talent and human capital management easy, practical and affordable for small, medium and large businesses. Piilo software helps you manage your employees in an effective manner without getting lost in the complexity of talent management practices. It is aimed at business owners, line management and employees, not only HR professionals. Piilo software is simple to use, with uncluttered screens and visible talent management processes to guide users through the necessary steps. By using Piilo software, you will: v Increase productivity of employees by effectively managing your workforce v Reduce cost of ownership with Piilo s cloud solution and flexile subscription models v Focus on business operations as Piilo software reduces the complexity in managing your talent Piilo software is developed by business people for business people. Create your own Piilo software suite Piilo software gives your business the power to create your own software suite based on your budget and operational requirements. All rights reserved by Piilo Inc. 1

2 You pay only for the modules and employee subscriptions that you select. You get immediate access to Piilo software after your purchase that allows you to deploy it to your employees. To work on Piilo software you need: v Working PC (e.g. windows/mac) with an internet browser v Active internet connection v address for each employee (if workflow is required) You can access Piilo software 24x7 anywhere in the world. With Piilo there are: v No software downloads v No software maintenance costs v No software version upgrade costs v No software infrastructure requirements v No software backup requirements The price you pay includes: v Latest software versions v Automatic data backups v Built-in redundancy to ensure business continuity v Built-in software and infrastructure security Technology for the future With more focus on employee productivity and contribution to the bottom line, Piilo software provides your business with flexible and reliable technical solutions to support business operations as they change and grow. By using Piilo software, your business is stepping into the future of human capital solutions that are easy to use, practical and affordable. v In the cloud: Piilo software reduces the total cost of ownership as software is used via the internet, which means no software downloads, version upgrades or maintenance. Piilo is created with well-known Microsoft technologies and based on Microsoft Azure platform, which provides you with a global platform and infrastructure. v Mobile: Always on the go? Piilo software provides your business with mobile access to manage request and notifications through mobile devices and tablets. Our growing mobile solution caters for basic to more complex transactions. All rights reserved by Piilo Inc. 2

3 v Integration: Looking for integration with your current business systems? Piilo software provides your business with options to integrate with current business systems. Contact us to find out more. v Tenancy: Piilo software is based on multi-tenancy to provide your business with affordable and effective solutions. Piilo can cater for single tenancy and private cloud on request. Data privacy and security Want peace of mind that your data is safe and secure? Piilo takes data privacy and security very serious. Piilo is certified for data privacy and security against international standards. Piilo is certified by: v TRUSTe for data privacy and security v Safe Harbor between the US and European Union v Safe Harbor between US and Switzerland All rights reserved by Piilo Inc. 3

4 Solutions for your business Imagine using an easy, practical and affordable human capital management solution. With Piilo software, your business can manage your entire employee life cycle, whether you are a small, medium and large business. We are continuously improving and increasing the solutions in the Piilo software suite to make life easier in managing your workforce. Current solutions include: Grow and retain your employees v Career and skills development v Performance management v Performance improvement Manage your employees v Employee data management v Leave management v Time management v Disciplinary action v Contract management All rights reserved by Piilo Inc. 4

5 Career and skills development Developing your employees is a key part of growing a successful business. Piilo software provides your business with practical solutions to facilitate career discussions supported by focused skills development plans, automated reminders and progress feedback. v Create career paths discuss and agree career paths and options with employees v Create skills development plans develop focused skills development plans align to career aspirations v Provide online progress updates enable employees to provide progress feedback against agreed skills development activities v Review progress online allow manager reviews and progress ratings against skills development plans All rights reserved by Piilo Inc. 5

6 Performance management Aligning employee performance with business objectives ensures that your team work together to achieve desired outcomes. Effective performance management increases employee productivity and ultimately your bottom line. Piilo software assists business in defining performance contracts with key focus areas and targets. Performance reviews include employee selfassessment and manager assessments against the set targets, with workflow for submission and approval. v Define key focus areas drive business strategy across your business by defining key focus areas for all employees v Create performance contracts develop performance contracts for your employees across key focus areas while allocating weighting of importance v Allow employee self assessment get employee input into their performance rating before formal manager assessments v Accurate employee performance reviews - manager reviews take place against agreed contracts and employee self-assessments All rights reserved by Piilo Inc. 6

7 Performance improvement When your business is hampered by weak performance due to the lack of skills or ability, formal job assistance can mean the difference between retaining a high performing employee or the financial burden of hiring and training a new recruit. Piilo software assists your business to manage, document and review the performance improvement of struggling employees through the definition of action plans, agreed milestones and reviews. v Agree on performance issues Log performance issues and discuss with the employees v Create performance improvement plans develop targeted action plans with milestones and due dates to measure employee improvement v Review progress against plans review progress online with manager progress ratings against agreed outcomes v Take action based on outcomes take required action based on the outcomes of the performance improvement plan. Retain, take disciplinary action or plan employee exit. All rights reserved by Piilo Inc. 7

8 Time management Effective time management of employees contributes to increased productivity and accurate cost management. Piilo software provides a flexible time management solution for internal company and external client activities. Employees can submit timesheets 24x7 anywhere in the world for approval by their manager. Managers can view reports on employee times per business unit, activity and project as well as exception reports. v Submit timesheets anywhere and anytime employees can submit timesheets 24x7 anywhere in the world v Approve timesheets anywhere and anytime managers can approve timesheets 24x7 anywhere in the world v Allocate timesheet activities allocate access to timesheet activities based on employee or departmental requirements v Comprehensive time records per employee a central database of all employee times for billing or reference purposes All rights reserved by Piilo Inc. 8

9 Leave management Manage your employee leave with Piilo software. Leave management enables business to allocate different leave types to employees using various allocation methods. Employees can view leave balances online and apply for leave with automated submissions and approval workflow. Managers can view employee leave balances for various leave categories in real-time. v Allocate leave based on flexible methods allocate leave to your employees based on flexible allocation methods v Cater for various leave types create various leave types to cater for your business v View leave balances online allow employees and managers to view current leave balances online v Apply and approve leave online cater for online leave requests, cancellations, notifications and approvals All rights reserved by Piilo Inc. 9

10 Employee data management Manage all you employee data in one central place while using the employee search capability to share public employee information with co-workers, such as office location, business and telephone details. Piilo software also allows you to publish business communication with notifications to all employees across your business. Sharing and managing employee data and business information has never been so easy. v One central database for all employee information capture employee data and upload supporting documentation v Search for employees allow co-workers to search for employees and view public information v Share business information publish business communication with notifications to all employees v View leave balances and software allocation employees can view current leave balances and access to various Piilo software modules All rights reserved by Piilo Inc. 10

11 Disciplinary action Managing employee performance and behavioral issues can now be automated. Piilo software provides your business with a solution to assist in managing, documenting and reviewing disciplinary action taken against employees. It provides a central place for all employee engagement, records and meetings. v Log disciplinary action log disciplinary action against employees with supporting documentation v Log discussions, hearings and outcomes ensure all meetings, participants and outcomes are captured as part of the employee record v Upload supporting documentation upload any supporting documentation, formal warning letters and outcomes to support disciplinary action All rights reserved by Piilo Inc. 11

12 Contract management Manage all contractors, temporary employees and vendor contract in one central place. Piilo software assists business in managing contracts with reminders to re-negotiate or cancel. Contracts and supporting information can be uploaded and stored against contractor or vendor records. The module includes reports to assist your business in managing contracts. v Manage contracts online manage contractor/temp employee and vendor contracts online v Upload supporting information upload contracts and supporting information against vendor/contractor/temp employee records v Automated alerts to review contracts receive alerts to review contracts for renegotiations or cancellation v Share access with co-workers share vendor/contractor/temp employee records with co-workers Future modules Piilo is continuously improving current solutions by increasing functionality, improving usability and growing the software solution suite to support your business. In the next few months, you can look forward to: Increase in the availability of mobile solutions to support your workforce in using Piilo software via mobile devices and tablets Inclusion of content to support various industries and countries New Piilo HR software that includes: v Workforce skills management All rights reserved by Piilo Inc. 12

13 v Succession planning v Employee exit management v Job profiling v Recruitment v Payroll Value added services Piilo provides a range of value added services to support customers in using our solutions. Services include: v Onsite or remote training session for your employees v Implementation services to implement Piilo software v Piilo software setup and preparation for your business v Employee data capturing to support your business operations v Technical services and integration with other business systems v HR outsourcing services to take the load of your business v Consulting services to support Piilo software implementations If you have a specific requirement, please contact us to see how we can help you. All rights reserved by Piilo Inc. 13

14 About Piilo Piilo is focused on innovating talent management and human resources for businesses that want to explore the benefits of the cloud computing and mobility in managing their workforce, whether you are a small, medium or large business. Piilo software is designed to make human capital management easy, practical and affordable. We serve businesses across industries and countries. Contact us South Africa UK USA Web sales@piilosoftware.com All rights reserved by Piilo Inc. 14