HUMAN RESOURCES SOFTWARE FOR THE EVOLVING BUSINESS

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1 HUMAN RESOURCES SOFTWARE FOR THE EVOLVING BUSINESS

2 Overview HR.net Express has been designed for small to medium sized enterprises that want to manage their employee information more effectively. The software is packed with features to make the life of your HR team easier, helping you to manage employee data, track important dates and ensure your workforce paperwork is completely up to date. Easy to install, HR.net Express allows you to get up and running quickly. And because it has been developed using the latest web-based technology, it can be deployed effortlessly, either on your own PC or on a business server.

3 Features at a Glance Manage employee data HR.net Express comes with a powerful database allowing you to store a comprehensive range of data covering employees and organisation. Automate HR tasks HR.net Express comes with 25 pre-defined processes to automate your most common HR tasks, reducing duplication of effort and minimising data entry. Security There is flexible security allowing you to allocate different roles to each user controlling access to the data they see or amend. Multi-country HR.net Express allows you to track public holidays, work patterns and currencies for the countries where your workforce is deployed. Backup and restore Use the integrated database back-up and restore function to ensure your data is kept safe at all times. Manage documents Auto-attach electronic copies of mail-merged letters or upload scanned documents into the database. The HR Dashboard is your main user interface in HR.net and accessed directly once you log in to the software. The dashboard allows you to access employee data, manage pending tasks, initiate processes and, if you have the appropriate rights, access the administration tools. Track key dates Every date field in HR.net Express can be set as an event trigger to generate an automatic reminder on your task manager. Run reports HR.net Express comes with a great suite of reports all of which can be edited or deleted. Create any number of new reports and select which charts display on your HR dashboard. Flexible search The dynamic search capability in HR.net Express allows you to quickly locate any information stored in the database. notifications HR.net Express will automatically send s directly to users with SMTP compliant systems (e.g. Outlook). Import data Load existing HR data quickly from a spreadsheet or directly from other Vizual products including Personnel Manager and Personnel Director. Microsoft Office integration Generate mail merges directly to Microsoft Word, data extracts to Excel and calendar events and s to Outlook.

4 Managing Employee data in HR.net Express There is a comprehensive range of employee data screens, organised into the following groups: Employee Personal details Address details Correspondence history CRB checks Dependants Emergency contacts Employee images Employee notes Passport details Previous employment history References Health and Safety Driving risk assessment Eye tests Health and safety incidents Immunisations Maternity risk assessment Medical history Workstation risk assessment Pay and Benefits Bank details Childcare vouchers Expenses Give as you earn Health insurance Life insurance Loans Medical insurance Other allowances Other benefits Pay details Pension details Share options Subscriptions Performance and Talent Competency Employee succession plan Language Performance review Learning and Development CPE/CPD Training budget Education history Professional membership Qualifications Training history Employment Career history Disciplinary Exit interview Expat management Grievances Job details Leaver details Project experience Timesheets Visa details Work permit Working patterns Holiday and Absence Allowances Holiday Sickness Maternity Paternity Adoption leave Parental leave Equipment and Assets Company car Equipment issued Uniforms Company Positions Organisation details Company vehicles Resources Suppliers Budgets

5 Intuitive screens The screens in HR.net Express are very intuitive and easy to navigate, even for the non-technical user. Managing employee documents HR.net Express allows you to store electronic copies of any documents. Upload any scanned document into the employee s record in the database. Stored documents can be in any format including.doc, xls, pdf, jpeg and bmp. You can also store copies of s sent to employees using HR.net and any employment letters generated using a common task or the mail merge wizard.. Mail merge in HR.net Express Follow the mail merge wizard to quickly generate letters to employees based on templates you store in the Document Explorer. You can then automatically store a copy of any letters in the employee s electronic file. In addition to the wizard you can also initiate a mail merge directly from many of the Common Tasks generating letters as part of one seamless process.

6 Reporting in HR.net Express Reporting in HR.net Express could not be easier as the software comes with a comprehensive suite of pre-configured reports. There is a wizard-driven report designer allowing you to edit reports or to create any number of user-defined reports. Running reports is very straight forward - just click on the desired report in the Report Centre on your HR dashboard and the results appear on screen. Reports can be output in PDF and Word format and you can create data exports directly to Excel. In addition to text reports HR.net also comes with a wide range of pre-configured charts. You decide which charts appear on your HR dashboard allowing you to track the key performance indicators for your business. These charts are based on real-time data stored in the employee records in HR.net Express - change the information in the database and see the KPI charts on your HR dashboard change instantly. Go to to to see a walk through demonstration of reporting of reporting HR.net in HR.net Express Express

7 Automate important HR tasks HR.net uses powerful workflow technology to automate the most common HR processes reducing duplication of effort, ensuring data accuracy and saving you time. A common task in HR.net Express is a series of discrete activities brought together in one seamless automated process and can include some or all of the following: Entering data to the correct location in the database Generating mail merge letters Sending notifications There is a range Common Tasks pre-loaded in HR.net and you decide which of these are displayed on your dashboard, including... Add New Employee Complete an Exit Interview Process a Leaver Record an Employee Sickness Bulk Log Health & Safety Incident Back to Work Interview Common tasks are easy to use, fast and ensure your employee data is completely accurate Manage employee dates HR.net Express helps you to manage important dates and set reminders for you, your managers and workforce including follow-up dates, contract end dates and any other important events you need to track. There are over 50 pre-programmed event triggers in HR.net Express every one of these can be edited or deleted and any number of new event triggers added. Your pending tasks are displayed on your HR dashboard and each day you will see an action list of items for that day. Action the task directly from your dashborard and see it crossed off off your list as you work through the items requiring your attention. Keeping control of your dates and reminders has never been easier. Go to to see a walk through demonstration of reporting of managing HR.net tasks Express in HR.net Express

8 Technical HR.net Express has been written using the latest.net technology from Microsoft. The underlying database is Microsoft SQL Server 2005 Express which is supplied as your part of your installation. If you already have Microsoft SQL Server already pre-installed then this can be specified during the installation process. HR.net runs on Microsoft.NET Framework 3.5 which is also installed and configured as part of the installation process. The application also requires by IIS7 SP1. If IIS7 is not located on your PC then UltiDev Casini Web Server is installed automatically. is handled via HR.net Express s internal SMTP engine and this will use your company s gateway to route s to recipients over your network or the Internet. Server Hardware requirements Memory (RAM) 512MB (1GB or above recommended) Free hard disk space 2 GB Processor P4 1.8GHz (Core2Duo or above recommended) Operating system Windows XP/Windows Vista/Windows Server 2003 Browser Internet Explorer 7 Client requirements End users access the application via Internet Explorer 7 and no software is required for normal HR users, manager or employee users. Any PC capable of running Internet Explorer 7 is all that is required to access HR.net Express. Product support Implementation and training services HR.net Express has been designed for you to get up and running out of the box just using the Getting Started Guide (supplied in the box with your software) and the comprehensive User Guide (provided on the disc with your software). If you would like further assistance Vizual offers a range of services to help you get the most from your copy of HR.net Express: Online training We offer a range of online training courses accessed via the Internet. You log on from your own PC and join the trainer and other participants for sessions on a wide range of topics designed to help you get a better understanding of the key features in HR.net Express. These courses focus on specific areas of functionality so if all you need to know is how to build a report then that is all you cover in the session. Sessions last from 20 minutes to 1.5 hours, depending on the topic. Take one course or sign up for a programme you decide. Visit for more information and to book your course today. Onsite installation and training Vizual also provide on-site training, consulting and implementation services at your location. Our consultant will work with you to Install HR.net Express, import your data, configure your system and train the HR users. These projects last from 1 to 3 days, depending on what you d like us to cover. Please call us on for availability and to book your consultant Helpdesk support Help desk support is included in your the usage fee that you pay to use HR.net Express. You can log any number of helpdesk incidents and have these resolved by our experienced helpdesk team. You also have unlimited access to the comprehensive online knowledge base covering every aspect of HR.net Express. Software upgrades Any upgrades to HR.net Express released whilst you re using the software are provided to customers at no extra cost (providing you pay your ongoing usage charge). Upgrades are supplied on a single CD and can be installed easily by the customer.

9 Upgrading Upgrading from HR.net Lite If you have already installed a copy of HR.net Lite then you will not need to install any more software. Simply call our sales team on and they will issue a new licence key unlocking HR.net Express. You will not lose any data or reports created in HR.net Lite. Migrating from Personnel Manager If already use Personnel Manager from Vizual then you can easily migrate to HR.net Express. There is an automated process to transfer your data. You can do this yourself or you can book a Vizual consultant to help with the migration. Visit for for more information and to see feature comparison tables for both products. Upgrading to other products When your business outgrows HR.net Express you can easily upgrade to the following solutions from Vizual: With similar functionality to HR.net Express but with license for greater number of employees and comprehensive Manager and Employee Self-Service capabilities. This is a completely configurable solution allowing you to automate virtually any business process using the graphical workflow designer. In addition HR.net Enterprise is a multi-national, multi-language solution with unlimited employee records. Visit for more for information more information and see or an to online arrange demonstration an online demonstration of these products About Vizual Vizual was established in 1997 to develop and market innovative HR software solutions. Since its launch Vizual introduced a number of generations of HR technology including Personnel Manager and Personnel Director which are now used many thousands of companies worldwide to manage their workforce administration. HR.net is the company s latest generation technology and was introduced initially to address the needs of complex organisations. Customers using HR.net Enterprise include Hilton Hotels, Aberdeen Asset Management, De La Rue, Atlas Copco, FTSE Regus (EMEA) Rentokil-Initial, EMI Music and Mitsui. HR.net Lite, HR.net Express and HR.net Professional were introduced in 2009 to address the needs of smaller businesses who want the benefits of web-based technology but with less complex requirements and limited budgets. The company is a wholly owned subsidiary of OneClickHR plc which is quoted on the London Stock Exchange AIM market and has offices in the UK and India. Vizual sells direct to customers and via a network of partners worldwide.

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