TECHNICAL HIGHLIGHTS. September 16 th,2015 Oglethorpe D. oneusg

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1 TECHNICAL HIGHLIGHTS September 16 th,2015 Oglethorpe D oneusg

2 Constitution one set of uniform business procedures, policies and practices one technical platform / software solution one support team and service center one approach to solution delivery one source of data one governing structure one set of vendors to provide complimentary service offerings 2

3 Agenda Feature Highlight oneusg Architecture Recent Technology Decisions Technology Roadmap Proposals Enterprise Strategic Needs 3

4 FEATURE HIGHLIGHTS oneusg Technology oneusg 4

5 Technology (R)evolution Workforce of the Future Current Students are Digital Natives Most Utilize Multiple Connected Devices Blend Personal and Corporate Use Eight hour Work Days - A thing of the past? Individuals are Always Connected Question: Is the University System of Georgia equipped to Support the Technology Requirements of the Workforce of the Future?

6 Technology (R)Evolution Current Platform 6

7 Oracle Vision Statement Create Applications that will Inform decisions with visual, contextual feedback Meet users where they work Desktop, Tablet, Phone Guide users through complex processes Provide unprecedented scalability and performance Assist you to manage and respond to change Leverage technology innovations including CLOUD 7

8 Oracle Vision Statement 8

9 FLUID 9

10 Need More Information? Employee Self Service & Manager Self Service Thursday 9/17 8:30AM Oglethorpe D Joe Brittain Description FLUID Interface Workflow Approvals 10

11 Query Drill Enhanced Functionality in Query that Allows Drill to Page Drill to Attachment Drill to External WebSite Drill to Another Query Drill to Image Demonstration Drill to Job Page HCMPLAY: Favorite Summit Query Manager Folder: SUMMIT Query Name: QUERY_NO_DRILL 11

12 Pivot Grids Dashboard Reporting Tool Excel like Pivot Tables Supports Data to Grid Filtering Charting Drilldown Most often Based Off Queries Wizard Driven HCMPLAY: Favorite Summit Pivot Grid Wizard NAME: SUMMIT_PIVOT_GRID 12

13 PUMS New Update Manager Tool Creates One Package for All Updates Helps Find Specific Fixes Automatically Handles Dependencies Flexible, Streamlined Patching Process PUM s Delivered on Full Database Image (Virtual Machine) Eliminates Bundles and Patches and Need to Patch Demo Environment Updates include.. Bug Fixes, Patches, Enhancements, New Features and Legislative and Regulatory Updates What does this mean? You don t have to wait for a new application release to get new functionality 13

14 Form Builder Forms and Approval Builder Design Online Forms Specify Approval Process Integrate with Existing HR Functionality Composition Form Instruction Attachments Field Types Numeric Text Date Time Yes/No Prompt Select from Existing PeopleSoft Values Code Develop a Predefine Listing of Values Section Assists in Organizing Values HCMPLAY: Favorite Summit Design a From HCMPLAY: Favorite Summit Position Form 14

15 Search Engine Pre-Defined Application Search Definitions GOOGLE like experience Keyword Search Some useful things to know Consider Only Current Effective Dated Rows Require Batch Process to Index Data Searches are Only Based on Indexed Fields Rely on Last Update Timestamp for Incremental Build Allow Non-Case Sensative Text Search Accept Only an * as a WildCard 15

16 Search Engine Search Definitions Absence Request Balance Payroll for North America Additional Pay Garnishments Applicants (Future) Career Plan (Future) Performance Management (Future) Job Data Job Postings (Future) Person Company Directory Time HCMPLAY: Global Search Job Posting: Accountant 16

17 ARCHITECTURE oneusg 17

18 Development Architecture Pilot (Phase 0) HCMGOLD HCMDEV (1) HCMCONV HCMTST (2) HCMTRN HCMDEMO HCMPLAY Approved Application Configuration Starting Point for All Environment Builds Ongoing Deployment and Development Ongoing Development Conversion System Testing Environment Refreshed from Production As Needed Training Environment Refreshed from Production As Requested PeopleSoft Delivered Demo Environment Prototype / Conference Room Pilot Environment

19 Development Architecture Pilot (Phase 0)

20 Production Architecture Pilot (Phase 0) HCMPRE (3) Pre-Production Performance Testing and Quality Assurance HPRC1 Production Clone Refreshed Every Other Night Troubleshooting Environment HPRC2 Production Clone Refreshed Every Other Night Troubleshooting Environment HCMPROD (4) oneusg Production Environment

21 Production Architecture Pilot (Phase 0)

22 KEY DECISIONS Pilot Phase oneusg 22

23 Recent Decisions Pilot (Phase 0) Security Integration with Active Directory User Profiles, Roles and Permissions will be centrally maintained by Shared Services Users will sign on with their address PeopleSoft Network ID will be 8 character i.e. David Smith Query and Reporting Users will run Queries against Production Database i.e. No Reporting Instance History will not be converted into transaction tables, but will be available through other mechanisms ADP EV5 still available for data inquiries Users will create only Private Queries in Production Users have the ability to copy Queries to Other Users Public Queries deployed through Change Control

24 TECHNOLOGY ROADMAP PROPOSALS oneusg 24

25 Proposal ADP Replacement (Phase 1 & 2) Security oneusg will integrated with local Active Directory or LDAP No Federated Solution Roles and Permissions Centrally Maintained User Profiles Decentralized Reporting Reporting Database for Query Requests Integration Deployment of Services for Common Integration Points

26 Proposal Retiree Centralization Employee Access Available Outside of USG Network Encryption of Data at Rest 2 Factor Authentication Deployment of External Portal Access limited to benefits and employee self service Penetration Testing All Employees placed in one company (980) but segregated by institution (using department) Target Open Enrollment

27 Proposal Analytics / Historical Reporting Deploy OBIEE HR Analytics Suite PeopleSoft Adapter with Pre-Defined Integration Phase 1 - Applications Operations Headcount, Attrition, Diversity, Headcount Movement Compensation Payroll Costs & Overtime Spend Leave and Absence Plan and Unexpected Absences Trends and Exceptions

28 Proposal Analytics / Historical Reporting Phase 2 - Historical Reporting (ADP) EV5 etime BOSS Future Phases (?) Historical Reporting Georgia Regents Georgia Tech University of Georgia HR Performance Analytics Correlate Financial Measures with Workforce Metrics Recruiting Analytics Measures of Effectiveness of Recruiting Lifecycle Quality of Hire, Candidate Sourcing, Recruitment Pipeline, Vacancy Monitoring Learning Management Analytics Learning Program Enrollment and Completion

29 STRATEGY oneusg 29

30 Next Steps Known Enterprise Strategy Needs Identity Management Document Management Historical Reporting Enterprise Data

31 Need More Information? Question(s) Website Presenter s 31

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