Setting up Scan to

Transcription

1 Setting up Scan to Basic information provided from the end user or the customer s IT staff: Static IP for the copier Subnet Mask (use IPCONFIG Command if not provided) Gateway (use IPCONFIG Command if not provided) DNS server IP Address (use IPCONFIG Command if not provided) server name or server IP address ( server IP address is recommended if there is no DNS) login name and password (only if authentication is required to out) Setting up scan to from the MFD s web interface. Step 1: Open Internet Explorer and type the IP address of the MFD. Page 1

2 Step 2: Click Login located on the upper right hand side of the window. Type admin and click Login. Step 3: Click Configuration located on the left hand side of the window. Step 2: Click and input the server name (example: mail.lacity.org) or the IP address (example: ). Page 2

3 Step 3: Enter in a default sender name. In the Administrator s Address field enter your department name followed make sure there are no spaces between the department name. In the SMTP Server Name field enter then click OK when done. Leave the other fields as default. Step 4: From the machine to enable sender name default, click User Tools, System Settings, File Transfer, go to second page (click on Next ), select Auto Specify Sender Name and turn ON. Finally Click OK then User Tools to exit. Page 3

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7 Setting up LDAP Step 1: Click on LDAP Server. Step 2: Turn on LDAP Search. Select the first entry and click Change icon. Step 3: Input the following information in the spaces provided: Identification Name: CITY WIDE Server Name: Search Base: ou=users,o=cwdir Authentication: ON User Name: cn=eguide,ou=users,o=cwdir Page 7

8 After inputting all the information provided, click Start to check for validity. Then click OK then OK again to save and close. Click on OK to leave the LDAP setup screen. Page 8

9 Setting Up the Default File type (PDF vs TIF) Step 1: From the scanning screen, click on File Name/Type. Then select the desired file type default. Then click OK. Page 9

10 Step 2: Click on Program key located on the right hand side of the OP. Step 3: Click on Program as Defaults. Page 10

11 Step 4: Select Program. Step 5: Click Yes. Screen will appear to confirm change. Page 11

12 Configuring LDAP and Defaults Step 1: Click User Tools, then Scanner Features. Note: The next step changes the Search default from the Address Book to LDAP. Step 2: Click Search Destination, select CITY WIDE then click OK. Page 12

13 Note: The next steps changes the way the is divided when the maximum size is reached. Step 3: Click the Send Settings tab. Step 4: Click on Divide & Send option. Then select Yes (per Page) then click OK. Step 5: Click User Tools to exit. Page 13

14 Using the LDAP feature to send s Step 1: Select the scanning option from the MFD s operation panel (OP). Step 2: Click on Search Dest. Located at the top-center of the LCD touch screen. Page 14

15 Step 3: Make sure that CITY WIDE is highlighted, if not click to highlight. Then click on Address. Step 4: Type the name of the person you are trying to using the onscreen Qwerty Keyboard. Page 15

16 Step 5: Click OK after typing in the name. Then click on Start Search to begin. Step 6: Select the recipient of the by clicking on the address. Then click OK. Step 7: Insert your document on the ADF of the RICOH MFD then click the GREEN button. Page 16

17 Saving LDAP Search for Faster Access Note: After you have selected a single destination within LDAP you have an option to save that entry for faster access. Step 1: Click Prog Dest. Step 2: Verify the Address. Click Names to make searching for the address faster using our Frequent Send Option. Page 17

18 Step 3: Click Change under the Name and type the desired label. You may also want to keep your destination in one of our Title Tabs. Note: The frequent tab is the default, if you want to hide your destination from the frequent screen, remove the highlight by clicking on Frequent again. Click OK when done. Page 18