ImageMaster. ECM Integration Platform.

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1 Contact: T-Systems Enterprise Services GmbH Fasanenweg Leinfelden-Echterdingen Germany Phone: imagemaster@t-systems.com ImageMaster. ECM Integration Platform.

2 02 03 With the ImageMaster ECM Suite, T-Systems offers its own product range in the area of document and content-oriented solutions. These elements form the core of our solutions. In addition to individual adjustments, our customers also have access to integration at the front-end and back-end of a wide spectrum of standard connectors. These include C++, Java and XML-APIs as well as suitable service adapters. With the help of these connectors, customers can implement complete integration into the existing customer applications either by themselves or with our support. The following solutions for the integration of MS Office, MS Outlook and SAP R/3 serve as examples. Contents. ImageMaster for Microsoft Office. 04 Direct DMS integration of Microsoft Office. ImageMaster for Microsoft Exchange. 06 Integrated archiving of s with ImageMaster. ImageMaster for SAP. 08 Workflow integration and archiving of data and documents within SAP. As a strong partner, T-Systems offers long-term investment security and endto-end solutions that are tailor made to fit your needs. It is up to you whether you want to take advantage of T-Systems' consulting services, project solutions or ASP service in the form of dynamic services.

3 ImageMaster for Microsoft Office Direct DMS integration of Microsoft Office. With the ImageMaster Office Integration, T-Systems offers efficient handling of MS Office documents and files anywhere and anytime. The integration with ImageMaster provides direct access to the Document Management System (DMS) from an MS Office application. As a result, Office documents can be archived in and accessed directly from the Document Management System, without any annoying and time-consuming intermediate steps. T-Systems has extensive consulting experience within the field of enterprise content and document management solutions. Our experts have implemented systems with quantity structures going into the two digit terabyte range. Within the scope of the one-stop-shop philosophy, T-Systems is committed to supporting its customers with the rollout of solutions. We provide user training and can manage the operation of hard- and software, up to the provision of ASP solutions. Proper management of documents. Thanks to the automated versioning of your documents within the ImageMaster DMS, you are always able to access the current as well as previous versions of your documents. Changes are documented. You can easily recreate the status of a certain document of any given point in time. Document Links. Among other things, the extensive functions of ImageMaster include document links. This function allows you to link your documents to important and relevant data. For example, your contracts can be linked to the corresponding framework agreements, thus significantly reducing the search times of your experts. Editing documents together. One core value of a Document Management System is the possibility to edit and process documents together. Archiving documents in the DMS system allows your colleagues to view and edit the data in a timely manner and independent of their location. The original document is preserved due to the automatic versioning. Any changes in a document can easily be retraced and the original status of the document can be reconstructed. Managing access authorizations. To protect your documents from unauthorized access, the ImageMaster user administration provides a user- and group-dependent distribution of authorizations. This ensures that your documents can only be viewed or edited by certain users or user groups. Using cost-effective archiving media. Disburden your local hard drives and use the archiving options of a Document Management System. With the intelligent usage of various archiving technologies, rarely used documents can be stored on more cost-effective archiving media. Frequently used documents are stored in archives which provide fast data access. By using more cost-effective technologies, you reduce archiving and storage costs, while the full performance of your systems and employees remains stable. Legally compliant retention of documents. The retention of many documents, including documents in electronic format, is legally required. Archive your business-relevant documents in an auditable ImageMaster archive. Your Office documents are automatically converted into a format suitable for long-term archiving and automatically indexed. The index can be completed manually. MS-Office.

4 ImageMaster for Microsoft Exchange Integrated archiving of s with ImageMaster. The auditable archiving of s is easy and uncomplicated, thanks to ImageMaster for Microsoft Exchange. Based on the legally accepted archiving of data in the ImageMaster archive, you can disburden your Exchange servers, thereby accelerating the access to your inboxes. Archived data is always available and can be accessed directly via the Microsoft Outlook application. Thanks to the use of the Outlook form technology, software installation on individual work stations is not required. The users can access their data as usual; without any training. Archived data can be further processed using the ImageMaster document management system. The automatic archiving is rule-based and time-controlled. Auditable archiving. By using ImageMaster for Exchange, you can archive your business correspondence in an auditable long-term archive and thus meet the obligation to retention for business-relevant documents. Low implementation expenses. Based on the use of the Outlook form technology, the software installation on individual work stations is not required. The operation of the integrated solution is intuitive; no user training is required. Automatic archiving. s can be archived automatically and time-controlled. Your Exchange data is automatically archived and indexed based on defined rules such as size or age. Of course data can also be archived individually and manually by the user. There is the option of archiving complete s or the attachments only. All messages will remain available in the MS Outlook application and can be accessed directly. The archiving status of each / attachement is indicated by pictograms. Disburden of Exchange servers. Archiving data like s, notes or calendar entries in the ImageMaster archiving system keeps the Exchange servers lean and thus more efficient. Within the Outlook application, the remaining size of archived s is less than 1 KB. This allows very quick access to the inboxes. The usage of more cost-effective archiving and storage media for archived s saves costs, compared to requiring expensive server storage. In addition, backup and recovery times are reduced because of the secure archiving solution. High scalability. ImageMaster is a highly scalable solution. Large data volumes can be processed without any loss of performance. Offline availability. Archived s can be stored on the local hard drive with one mouse click. This allows you to access your archived data any time and anywhere, even when you are offline. ImageMaster Microsoft Exchange. ImageMaster Microsoft Exchange.

5 ImageMaster for SAP Workflow integration and archiving of data and documents within SAP. T-Systems offers a wide range of possible solutions for the SAP environment: from archiving of data and documents to electronic file-management and automation of workflow-based business processes. Besides the certification for ArchiveLink 4.5, ImageMaster also possesses a certified for SAP NetWeaver solution. The compliance with legal requirements of the ImageMaster system has been confirmed by recognized auditors several times. Relieve your SAP system and keep it lean and powerful. Archive your data in an ImageMaster archive integrated in the SAP system. The documents are available worldwide to the system at any time for further processing. Using workflow-based process automation solutions makes your business processes more efficient. Business procedures are shortened and valuable resources can be used more efficiently or in other fields of business. Reduce costs with process optimization. Disburden the production systems. The number of data and documents archived in your SAP system affects its performance. To ensure the high performance of the systems, documents from the SAP system are archived in the ImageMaster archive. The SAP system can access and process data and documents from the company-wide archive anytime. As the connection of SAP to the archive system is included in ImageMaster for SAP, there is no need for additional software installation on single work stations. The access to the archive is transparent thanks to the integration in SAP, i.e. no user training is required. Accelerated transaction processing. The early archiving of documents accelerates business processes and reduces the processing time significantly. The time-consuming transfer of paper documents is replaced by the digital distribution of data. Processes can be automated partially or completely. Therefore transactions are accelerated significantly. Faster transaction processing enables you for example to make systematic use of discounts on incoming invoices. The qualified personnel can focus on their core competencies when being relieved from simple transaction processing. High scalability. ImageMaster is a highly scalable solution. Large data volumes can be processed without any loss of performance. By choosing ImageMaster for SAP, you have selected an absolutely reliable highperformance solution. Auditable archiving. By using ImageMaster for SAP, your data is preserved in an auditable long-term archive. The legal requirements of data retention for businessrelevant documents are met. Comply with legal requirements. Using ImageMaster for SAP allows you to meet the compliance requirements of the principles of data access and archiving of digital documents (GDPdU). Archiving the DART extracts in an auditable way enables you to provide the data to the fiscal authorities in case of an audit. Extensive functions. Using ImageMaster for SAP allows the smooth transmission of any attributes to the SAP system. For example, attributes can be generated based on character recognition and allocated automatically to the corresponding document in SAP. You can access individual modules of the SAP system via ImageMaster for SAP, using RFC-calls. High ability of integration. The modular design of the Image- Master product family offers extensive integration options. Besides integrating into the ERP system, ImageMaster with its comprehensive functions can also be integrated into other systems, such as CRM systems or portal solutions. MS-Office.