EASY INVOICE for processing incoming invoices. We save time.

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1 INVOICE for processing incoming invoices. We save time.

2

3 INVOICE Reducing costs, increasing productivity. INVOICE can be customized to your processes. INVOICE largely automates processing your incoming invoices because it covers all important processes: Capturing, data synchronization, verification, registering invoices, releasing, posting, retrieval, and reliable, revision-proof storage. INVOICE is based on DOCUMENTS. It is Web-based, multi-platform compliant, and easy-to-use in the browser. INVOICE comes with a customizable Best Practice workflow, i.e. INVOICE reproduces your specific corporate invoice processes in such a manner that all involved employees find their roles represented. INVOICE can also subsequently be customized very easily to modified processes using Microsoft Visio. First step: scan. Incoming invoices are scanned via CAPTURE, and then transferred to DOCUMENTS using INVOICE Level 1, or to xtract using Level 2. At the same time, while the data is being transferred, it is archived in a revision-proof manner because even if invoices are wrong, the numbers in the inbound invoice book must be consistent. CAPTURE xtract Release Workflow DOCUMENTS ERP-Connector Archive Processing invoices with INVOICE

4 Interpreting via xtract. xtract, which comes with INVOICE Level 2, automatically extracts invoice data. Using pre-defined rules, xtract automatically recognizes about 80 percent of contents. This rate is increased through other, specific, corporate settings. Documents not recognized by xtract are checked and entered manually, with the adaptive system constantly increasing its recognition rate. The optional ERP connector additionally enables automatic counterchecks on master and accounting data from existing ERP systems. Overview of your xtract benefits. Tried and tested control set: go live instantly without a learning procedure xtract is aware of what an invoice looks like Thanks to pre-adjustable parameters, customizing expenditure is reduced to a few hours No keywords: international invoices can be processed without additional expenditure Intelligent synchronization procedures allow providing invoices with order reference automatically for posting. Invoices without order/goods received reference are flagged as special items Ergonomic and configurable capturing mask: efficient correction of invoice data Deterministic training continuously improves learning results: it is performed per vendor, and can be rectified Free text recognition: capturing complex fields with a single click or via auto-search Easily extendible to other document types through to a complete Inbox solution Automatic customizing to new legal requirements Extendible to multiple clients (Shared Service Center)

5 Releasing, posting, archiving. INVOICE Level 1 transfers invoice data from CAPTURE to DOCUMENTS, while Level 2 transfers them from xtract to DOCUMENTS to enable you to perform your predefined processing steps e.g. verification, registering and releasing invoices. These processes can be customized to modified workflows at any time. Parallel to posting the transaction data, it is versioned, indexed, and stored in the archive. When using the ERP connector, the data can also be forwarded to the ERP system. Overview of your INVOICE benefits. Revision-proof storage Optimized cash management: use of discounts, avoiding reminder charges and interests Secure compliance with defined processing All users have concurrent access to data also across locations No physical transportation of documents, no delays Fast amortization by minimizing processing costs Save even more time with xtract Process. CAPTURE DOCUMENTS Archive Optional: Business Connector INVOICE Level 1 Workflow CAPTURE xtract DOCUMENTS Archive Optional: Business Connector INVOICE Level 2 xtract + Workflow

6 the market leader in document management. With more than 8,000 network installations, SOFTWARE AG of Mülheim an der Ruhr, Germany, is a leading developer and provider of multi-platform solutions in the electronic archiving, document management and enterprise content management sectors. Based on state-of-the-art platforms, offers solutions from intelligent capturing via scanners and importing data from standard applications such as SAP and Microsoft Office through managing live documents right up to revision-proof archiving on state-of-the-art storage media. So provides a tailored solution for optimizing document-based processes for all industries and businesses. Since it was established in 1990, SOFTWARE has focused on close cooperation with powerful expert and technology partners, and has a select distribution network to cover prospective markets. At the same time, a variety of technology partnerships such as with IBM, Microsoft or SAP ensure that new and innovative product solutions that optimally meet current and future market demands are constantly in development.

7 SOLUTION PACKAGES. Solution Packages (ESP) are partly sector solutions for the most varied industries, and partly cross-sector solutions for specific corporate tasks. The common features of the ESPs are that they are particularly easy to implement and, with their intuitive interfaces and seamless integration into existing workflows, they are user-friendly tools. In addition, of course, the SOLUTION PACKAGES always ensure typical revision-proof storage in a long-term archive. Saving time, providing security. INVOICE largely automates processing your incoming invoices because it covers all important processes: capturing, data synchronization, verification, registering invoices, releasing, posting, retrieval, and reliable, revision-proof storage. The INVOICE Level 2 component version additionally includes xtract for automatic extraction. This eliminates the need for entering invoice data manually or transferring OCR or barcode data.

8 SOFTWARE AG Am Hauptbahnhof Mülheim an der Ruhr, Germany Phone: Fax: Internet: SOFTWARE INC. 70 E. Swedesford Road, Suite 150 Great Valley, PA 19355, USA Phone: Fax: Internet: SOLUTIONS Archivierungs- und Informationssysteme GmbH Sebastian-Kneipp-Strasse Salzburg, Austria Phone: Fax: Internet: SOFTWARE (UK) PLC. Reflection House, Olding Road, Bury St. Edmunds Suffolk, IP33 3TA, UK Phone: Fax: Internet: SOFTWARE AG. All rights reserved. We disclaim all liability for misprints or other errors and reserve the right to carry out changes., WARE, CAPTURE, DMS, ARCHIVE, WEB, PORTAL, IQ classify, xbase, LOGISTICS CENTER, ENTERPRISE and the ENTERPRISE logo are trademarks or registered trademarks of SOFTWARE in Germany and many other countries worldwide. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. Navision is a registered trademark of Microsoft Business Solutions ApS in the United States and/or other countries. Microsoft Business Solutions ApS is a subsidiary of Microsoft Corporation. SAP, SAP Logo, R/2, R/3, mysap, mysap.com and other SAP products mentioned in this text as well as the corresponding logos are trademarks or registered trademarks of SAP AG in Germany and other countries worldwide. Lotus, Notes, and Domino are trademarks or registered trademarks of IBM International Business Machines Corporation in the United States, Germany, and many other countries worldwide. All other names of actual companies and products mentioned in this document may be the trademarks of their respective owners. Artikel-Nr.:

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