Product Suite LCM. Integrated and standardized Enterprise Information Management. The Quality Group

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1 Product Suite LCM Integrated and standardized Enterprise Information Management The Quality Group

2 Product Suite LCM Product Suite LCM The Product Suite LCM is a company-wide solution for the optimization and future-oriented structuring of business processes, documents and matters. Thanks to the improved process transparancy and LCM s knowledge-based modules for different business units, integrated and comprehensive business processes are made sustainably visible. Additionally, LCM s Business Intelligence supports Governance-Risk-Compliance Management processes as well as a future-oriented Information Lifecycle Management. On basis of the obligatory LCM Enterprise Information Management, LCM in short, all LCM applications are flexible and modulary applicable complementarily to ERP systems. The integrative op-eration complies to highest compliance standards With the technical input of our customers, LCM has developed into a knowledge database, which manages and analyzes structured and unstructured compliance-relevant data in all organizational units of a company. Benefits and Advantages Own modularly designed & object-oriented compliance solution More than 20 years of experience in interdisciplinary processes in Legal, Purchase, Real Estate & Corporate Services with LCM Reliable, proofen and certified integration with modern ERP-systems such as SAP Experienced consultants with core competence in all administrative processes (Professional Consultants) Our services fundamentally contribute to the audit capabilities of your company and adherence to your compliance and corporate governance obligations Integrated Business Intelligence solution with reporting, comparative analyses, dashboards and cockpit functionalities 2

3 Gain transparency with LCM Transparency LCM provides all information relevant to the contract, decentralized and centralized, over all clients and in multiple languages. Advantage LCM provides the information needed for decision making and thus provides essential sources of competence and knowledge which are required for discussions and negotiations. Performance LCM identifies and reduces contract related risks. This is made possible by a quick overview on the existing contractual relationships. Efficiency LCM does away with unnecessary duplication and avoids mistakes. Its ease of use guarantees a quick training process. Security LCM offers a maximum degree of security and confidentiality through a workflow-based authorisation concept. Documents LCM manages and files all documents relating to contracts in any possible format. Processes LCM provides a tool, which automates the processes of contract creation, contract conclusion and contract management as well as parts of risk management. Controlling LCM permits effective contract controlling through a flexible contract evaluation function and a quick overview of existing contractual relationships, subject matters and partners. Compliance LCM supports you to comply with legal requirements. Web technology Through its superior web technology LCM allows both centralised and decentralised data administration throughout all departments and subsidiaries. Flexibility and Scalability LCM allows detailed customisation if required and fits into existing IT-infrastructures. Its modular structure facilitates the use of LCM in organizations ranging from small to very large. Auditing Acceptability LCM ensures absolut auditing acceptability through the logging of all modifications. Terms LCM ensures the monitoring of contract timelines through the integration of an automatic resubmission facility. Integration ERP Interfaces to ERP systems such as SAP round out the solution. Master data on debitors and creditors are integrated directly in LCM. Transaction information is available for individual contracts and products. SAP FI/CO and SAP MM information can be integrated directly. Payments LCM offers automated allocation and handling of contractual payments. Target The purpose of LCM is to minimize all calculable contract related risks and reduce costs. 3

4 Product Suite LCM Overview of LCM applications LCM - Enterprise Information Management (obligatory) The master data as well as the meta data model for contracts, offers, records and matter (e.g. compliance matters serve as the core system. Monitoring of dates and processes is also an element of the base module, as well as interfaces to the ERP system and the document (contract) creation module. The additional functionalities are based upon this base module. Additionally, the controlling and reporting module provides for the extensive and flexible definition and creation of reports. LCM Legal LCM Purchase LCM Legal is particularly tailored to the requirements of organizations in need of instant availability of contracts, contract-related information and important agreements. Especially frameworks and individual contracts, different contract categories and types, as well as contract partner are flexibly and efficiently managed and individually analyzable in LCM. Additionally the LCM Contract Controlling provides quick and accurate answers to all arising questions. With LCM Legal qualitative and quantitative improvements during the entire contract life cycle are realized: from contract creation during negotiations, over approval and execution of the contract, contract controlling and risk management, contract extension, renewal or termination, to the audit acceptable archiving of the contract. LCM Purchase supports the purchasing organization with functionalities for demand management, supplier selection, supplier evaluation and supplier relationship management, with the treatment of procurement projects (tenders, offer-comparisons, etc.), in contract creation and execution and in risk management. In addition, in purchasing control and exchange of ERP data, e.g. with SAP and Navision, LCM Purchase offers valuable processing and information improvement for procurement organizations. With LCM Purchase, users achieve more transparency, reporting improvements and a reduction of the purchase prices and the internal procurement costs. Additional optimization potentials can be implemented in the contract management, supplier evaluation and supplier connection areas. LCM Purchase provides valuable support for the exercise of the procurement function in corporations. 4

5 LCM lets you manage contracts and records in a laid back manner! SUPPLIER MANAGEMENT INFORMATION LIFECYCLE MANAGEMENT SUPPLIER PORTAL CONTRACT MANAGEMENT PROCESS EFFICIENCY RISK MANAGEMENT LEGAL BiLMOG iphone APP AUDIT LEGAL ENTITY MANAGEMENT LCM COMPLIANCE RECORDS MANAGEMENT PROCUREMENT CONTRACTS TENDERS REPORTING EIM ERP DMS PROCESSES TRANSPARENCY SOURCING MATTER MANAGEMENT DOCUMENT MANAGEMENT ENTERPRISE SEARCH DEMAND MANAGEMENT SUPPLIER RELATIONSHIP MANAGEMENT RECORDS CORPORATE GOVERNANCE REAL ESTATE INFORMATION MANAGEMENT SAP INTEGRATION ENTERPRISE INFORMATION MANAGEMENT SOX SERVICES LCM Real Estate LCM Corporate Services LCM Real Estate enables active management and control of a real estate and real property portfolio or of rental units. The application supports in reducing process and administrative costs and in achieving a high level of transparency on site data, real estate and properties, land parcels and buildings, and to retain an overview of associated costs. Furthermore, better quality and decision management are guaranteed. LCM Real Estate addresses all aspects of real estate management like Management of renting and renting out, site management, land management, building lease rate computation, rent adjustments, damage management as well as their associated contract relationships. With the help of the contract controlling tools costs and related risks for every object can be efficiently analyzed and evaluated. LCM Corporate Services offers valuable support for the optimization of internal services in the company, cost reduction and the minimization of financial risks. Thus, LCM Corporate Services enables the efficient administration and controlling of hardware, software and service agreements in IT asset management. The benefit here lies in the extensive transparency gained over the entire life cycle of the IT assets, and in having a clear overview of all associated cost and compliance risks at all times. In the area of finance, the financing structure may also be optimized through LCM corporate services, while existing or emerging financing risks are recognized and corresponding measures introduced. Furthermore, the LCM - Legal Entity Management creates optimal transparency so that the essential information for annual accounts, auditors, owners, official bodies and daily work is always ready at hand. This therefore keeps all risks under control and ensures a company-wide audit readiness. 5

6 Product Suite LCM Integrated service portfolio Experience and competence At five locations our more than 90 experts are available for your benefit (Böblingen, Hamburg, Frankfurt/M, Nuremberg, Düsseldorf). Our competence teams provide consulting for: Information and Risk Management Contract and Legal Management Purchase and Procurement SRM Supplier Relationship Management Compliance Management Many years of cross-sector and industry-specific experience in working and process designing for documents, contracts, records and matters allow us to assure our customers fulfillment of Compliance and Corporate Governance requirements according to SOX, etc. Our services include: Process Consulting Organizational and Process Manual Analysis of business processes Project Management Process-related consulting and workshops Professional methodology Implementation and configuration based on proven phase model Trainings/briefings System Integration Seamless integration into existing system landscapes and IT infrastructures LCM Product Development Proven release policy Standardized development methodology Modern IT architecture UserGroup and industry forum Organizational and procedural manual The approach to introduction used by The Quality Group relies among others on the documentation in the organizational and procedural manual, which summarizes the procedures and work methods relevant to the project, and includes an assessment of risk. The organizational and procedural manual thus documents the procedures and work methods of a company during the creation, manage, assessment and risk assessment of contracts and contractual partners, as well as suppliers and offers and real estate. Furthermore, division of the project into phases makes quality assurance possible through defined and measurable goals and milestones agreed upon with the customer in each phase. Approaches and goals for subsequent phases can be verified in each phase and serve to maintain the project plan approved with the customer. Dialog and communication Exchange of information and experience with our customers and partners goes for us without a saying: during the annual LCM UserGroup our customers receive the latest product news - directly and transparently - and discuss customer-related topics through exchange with fellow users. The Quality Group organizes the DiALOG conference series in Frankfurt, Zurich, Vienna and Boston: Key-Note-Speakers on current issues provide independent information about specific topics, while an additional focus lies on the presentation of the latest products and offerings as well as on the exchange of ideas and networking with colleagues and experts. 6

7 A broad and diversified customer base Fonds und Immobilien FIHM Holding München AG 7

8 Contact The Quality Group GmbH Konrad-Zuse-Platz Böblingen, Germany Phone: Fax: Web: The Quality Group GmbH at a glance With its Product Suite LCM, The Quality Group (TQG) is a leading supplier of company-wide and future-oriented solutions for the optimization and structuring of business processes, documents and matters (EIM Enterprise Information Management). Thanks to the improved process transparency and LCM s knowledge-based modules for different business units, integrated and comprehensive business processes are made sustainably visible. Additionally, LCM s Business Intelligence supports Governance-Risk-Compliance Management processes as well as a future-oriented Information Lifecycle Management. More than 20 years of experience in the implementation of products and the constant expansion of our portfolios, driven by the developments of customers and industries, provide you with added value during the implementation of TQGs products. Technologically standardized solutions and the reliable, proven and certified integration with SAP provide customers with absolutely secure workflows and sustainable mapping of their administrative processes with TQG s Product Suite LCM. The Product Suite LCM has been certified by BME (German Association Materials Management, Purchasing and Logistics). 8

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