Speed the transition to an electronic environment. Comprehensive, Integrated Management of Physical and Electronic Documents

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1 DOCUMENT MANAGEMENT SOLUTIONS Speed the transition to an electronic environment Comprehensive, Integrated Management of Physical and Electronic Documents

2 Store, protect and control your essential business documents anytime, anywhere maximizing your operational efficiency and your bottom line.

3 Fast, easy and reliable access to essential documents is critical for most companies. Yet for many organizations, document management is highly fragmented, inefficient and costly involving a mix of paper-based and electronic records, active and rarely accessed documents, onsite and offsite storage, and multiple vendors. Iron Mountain Document Management Solutions help you create a comprehensive, fully integrated document management program that gives you complete visibility and access to all your business records where and when you need them. Our enhanced access and control can speed business processes and decision-making, improve customer service and support compliance requirements. REGAIN CONTROL Our solutions help you create a comprehensive, fully integrated document management program for secure, timely access to all your records regardless of format or location. We provide integrated conversion and hosted image archiving services, and manage records earlier on in their lifecycle to offer one-stop shopping for the entire document lifecycle. The result is faster access and better control of your documents that improves your overall business processes. Working with the Iron Mountain team, you can: Simplify records management by integrating physical and digital records Improve productivity with fast, distributed, simultaneous access to records Protect your business with enforced compliance and disaster recovery strategies Save time and money by implementing a solution more quickly and with little or no capital investment We help you evaluate your current document management environment and related costs, assess your document management needs, and work with you to develop a managed solution that supports your business goals and complements your strengths and resources. TRANSITION SMOOTHLY Iron Mountain s document management capabilities help you make a smooth transition from paper-based to electronic processes. With our comprehensive portfolio of solutions from workflow consulting and offsite and onsite active fileroom management, to document conversion and archiving, our Document Management Solutions provide one-stop shopping for all your records management needs. REDUCE COSTS An active records management solution reduces the cost of managing records that directly support the business function of your organization, and provides the opportunity to be more cost-effective through the transition to an electronic environment. Our intelligent scanning customized for access requirements for different types of documents can dramatically reduce your paper-to-electronic conversion costs. Frequently accessed documents or document elements will always be scanned. Documents that are rarely accessed will not be scanned until they are actually requested, and then can quickly be delivered to you through our Image on Demand service. Solve Critical Business Challenges Our end-to-end solutions are tailored to the way you do business, helping you solve your most critical business challenges. Offering a single source of support for both digital and paper-based records, we implement industryleading technology, deep industry expertise, and best practices-based solutions in areas like litigation support, human resources, and accounts payable. These tailored solutions will help the departments in your organization streamline processes, drive down costs, and improve access to your most sensitive records. Document Management Solutions / 3

4 Keep your company running quickly and effectively with Iron Mountain Document Management Solutions. ACTIVE RECORDS MANAGEMENT ActivFile Solutions is a fully-outsourced, active records management program that helps you keep costs low by consolidating, organizing and indexing your paper documents, archived images and on-demand images. Reduce physical storage requirements and associated costs Access powerful reporting, searching and file-tracking capabilities 24/7 with secure online access via Iron Mountain Connect or Accutrac software Control conversion costs with Image on Demand scan only what you need, when you need it Manage document lifecycle with chain of custody and certified destruction of records, as well as retention schedules Seamlessly integrate onsite management with offsite storage services Rely on our senior management s expertise for guidance on special projects Eliminate training and turnover costs DOCUMENT CONVERSION Improve access to documents such as contracts, human resource files, invoices and other key records by converting them into electronic form. Document conversion can reduce the wait time to receive a requested document and support compliance measures. Save money by imaging only what you need, when you need it with our Image on Demand service Simplify x-ray management with radiology digitization Integrate with your current paper workflows using our desktop capture solutions Access your documents quickly and easily thanks to indexing and data extraction 4 / Document Management Solutions

5 HOSTED IMAGE ARCHIVE Iron Mountain s high-capacity, high-availability hosted platform, Digital Record Center for Images, provides storage and retrieval of your archived documents and gives you anytime, anywhere access to your records. Quickly enable the Iron Mountain Digital Record Center for Images with standard applications which provides predetermined forms/index fields based on deep industry expertise in areas like human resources, contracts, and finance. Manage all types of digitized content document images, electronic office documents, printed output, audio and video Address your organization s unique filing and retrieval requirements with customized applications Rely on our secure, 24/7 online access for powerful reporting, searching and file-tracking Mitigate your risk of business interruption with our highly secure facilities and redundant systems Enjoy pay-as- you-go pricing and a managed service with zero investment in hardware, software, integration or ongoing management and maintenance Document Management Document Management Solutions / 5

6 RECORDS MANAGEMENT SOFTWARE DOCUMENT WORKFLOW CONSULTING Track, manage and apply policy to your active and Let our document management experts redesign your inactive records through their entire lifecycle wherever existing document management workflows to better they reside with our Accutrac software. support your key business goals. Mitigate legal, regulatory and compliance risks with clear audit trails Control all records inventory through a single Web interface easily and securely Extend existing enterprise IT investments with integration to content management systems such as IBM FileNet Streamline business processes, increase staff productivity, enhance compliance and reduce costs Address physical document management and conversion to electronic documents with a comprehensive solution Transition smoothly to your new workflow environment with implementation support and training from your Iron Mountain team ComplEmentary Services RECORDS MANAGEMENT DIGITAL ARCHIVE Whether providing compliant records management Digital Archive solutions provide scalable, low-cost, services, vital records protection or business records secure and efficient archival storage with value-added storage, Iron Mountain can help you protect your services that make stored information more useful. Our information assets across the industry s broadest Digital Archive solutions include management and footprint. We provide customers with secure, reliable and long-term storage of s,medical images and files. easily accessible offsite storage for active, inactive, vital We also provide supervision, data restoration and and federal records. electronic discovery support services. SECURE SHREDDING As part of our Storage-as-a-Service delivery model, Given the confidential nature of business records, Digital Archive solutions help customers simplify the ensuring complete destruction is critical. Our secure complexity of managing digital data while reducing shredding services help you protect the privacy of your risks and costs associated with information growth in company, employees and customers. an increasingly complex regulatory environment. Comprehensive DATA PROTECTION ELECTRONIC DISCOVERY Whether physically transporting and vaulting your Iron Mountain offers a range of services to help you backup tapes at one of our secure facilities or backing proactively manage the growing volume of messages, up your PC and server data through a secure Internet data and records. Our strategic approach to ediscovery connection to our data centers, our comprehensive data integrates powerful technologies, scalable infrastructure protection and disaster recovery services place your and comprehensive client services to help in-house and information offsite, offline and out-of-reach yet the outside counsel reduce risk, minimize costs and data is accessible whenever and wherever you need it. simplify ediscovery. 6 / Document Management Solutions

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8 195 Summerlea Road Brampton, Ontario L6T 4P fastfile ( ) ironmountain.ca CA-DMS-EXT-BR About Iron Mountain. Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. Founded in 1951, Iron Mountain manages billions of information assets, including backup and archival data, electronic records, document imaging, business records, secure shredding, and more, for organizations around the world. Visit the company Web site at for more information Iron Mountain Canada Corporation. All rights reserved. Iron Mountain, the design of the mountain, FASTFILE, ActivFile, Accutrac, Digital Record Center, Image on Demand and Iron Mountain Connect are trademarks or registered trademarks of Iron Mountain Incorporated in the U.S. and other countries and are licensed for use by Iron Mountain Canada Corporation. All other trademarks or registered trademarks are the property of their respective owners.

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