IUanyWare, IU Box, & Your Courses Part 1: Productivity, Efficiency, & Quality

IUanyWare, IU Box, & Your Courses Part 1: Productivity, Efficiency, & Quality Chip Easterling Instructional Technology Consultant Center for Teaching and Learning weasterl@iupui.edu 317-274-3939

What to Expect - Purpose Discussing tools that we have and ways to use these provided tools to support teaching and learning About starting a conversation, not dispensing a way or the way of using these newer tools

What to Expect - Approach Focus on application in instruction Tools will be overviewed, but not a how-to Looking at the benefits and challenges from a teaching & learning perspective Here is one way you could use it Resources for learning more about the tool Contact me (weasterl@iupui.edu) or other CTL consultants Resources for support available on workshop website (website will launch on your screen)

Agenda Introduction Today s session Part 2 (4/23 at 2:00pm) Cloud services - Overview In general? IUanyWare (computing)? IU Box (storage)? IU-provided tools & third-party tools Cloud services, policy, and security IUanyWare: Introduction IU Box: Introduction Benefits and challenges in teaching & learning Productivity, efficiency, & quality IUanyWare IU Box Conclusion & Questions

CLOUD COMPUTING: OVERVIEW

How do you define: 1. Cloud computing? 2. Cloud storage? Question: Let s answer these one at a time in the chat pod.

Cloud Computing

Cloud Storage

IUanyWare and Cloud Computing What is it? Let s visit http://iuanyware.iu.edu Cloud-based computer lab Centralized software accessed through a client (Citrix receiver) Storage and IUanyWare? IU Cloud Storage http://cloudstorage.iu.edu Choice of services note on what services to choose for different types of data Box and IUanyWare

IUanyWare and Cloud Computing What software is available? IUanyWare current software list Why software may not be on this list Licensing why that matters Targeted access (unit-specific/role-specific), and why that could be a good thing System resources and load (or why you would not want to run Adobe Premiere remotely)

Tour of the tool and basic features DEMONSTRATION: IUANYWARE

IUANYWARE AND MOBILE DEVICES

IU Box and Cloud Storage What is it? Let s visit http://box.iu.edu Cloud-based file storage Allows for secure (IU CAS) file sharing Allows for collaborative file editing*, commenting, and prioritizing (tasks) Access to files (read and write) from traditional and mobile computing devices (ex. ios Box app)

IU Box and Cloud Storage Can be linked to IUanyWare through IU Cloud Storage ( http://cloudstorage.iu.edu) Other options? Why? Types of data that can be stored on Box? Third-party storage tools (ex. Dropbox) Why use IU Box instead of another service In general? In instructional settings? What about Oncourse Resources (courses or my workspace )? What is an enterprise account? And what happens to my account when I leave the IU system?

COMMENTS ON CLOUD SERVICES, POLICY, & SECURITY

Tour of the tool and basic features DEMONSTRATION: IU BOX

Box Sync (desktop) Box Edit (and what it does) Box mobile apps (and what they do) IU BOX AND APPS

BENEFITS & CHALLENGES

A Note About My Approach Modeling a decision-making process The strengths and challenges slides to follow: just one approach/take Approaching a new tool/service Consider the tools affordances and limitations Consider your content knowledge, necessary instructional approaches, and the tech involved A tool in an ecosystem

IUanyWare: Possible Benefits and Challenges Some Strengths Centralized software tools (licensing, maintenance and access) Available from any location (not computer-lab dependent) Flexibility of access (from home, at 3am) Targeted, secure access Accessible from mobile devices Access Windows software on other platforms (Mac, Linux) Some challenges Good internet/network connection required Issues with connectivity (as with other online services) Individual use (not synchronous, collaborative use like Google Docs or similar tools) If students connect remotely, inability of instructor to easily see what they are doing ( computer lab effect )

IU Box: Possible Benefits & Challenges Some Strengths Synchronization across devices Integration with IUanyWare (through IU Cloud Storage) Mobile apps Sharing features CAS authentication (and sharing securely with others in IU system) Commenting features Task features Editing with app (BoxEdit) Some Challenges Asynchronous editing (no synchronous editing) All collaboration is asynchronous Security beyond IU CAS (and the need for Box accounts for non-iu collaborators) The need to make sync automatic Installing apps for additional services (and system permissions)

Benefits & Challenges in Teaching & Learning Applications Some Benefits Device agnostic (mostly), allowing for greater access and participation Implications for groupwork outside of class asynchronous access to tools for coursework reduced dependence on labs, esp, in online courses Shared, collaborative resources for F2F or online courses Some Challenges Possible learning curve? Internet connectivity Licensing and availability issue (for some titles) Dependence on central service versus multiple, redundant systems? Synchronous vs asynchronous use & application

Discussion What do you see as possibilities for use of these tools? We will look more into this question next and in Part 2 Room for experimentation with and for scholarly work about uses in the classroom Other possibilities

PRODUCTIVITY, EFFICIENCY, & QUALITY

Questions How do you define productivity? What does productivity look like in a classroom (face-to-face or online)? For faculty? For students? What place does it have?

Productivity and Cloud Computing Let s brainstorm examples and ideas of ways that tools like IUanyWare or IU Box could be used as productivity-related tools Your examples/ideas My examples/ideas Let s also be honest, and consider the limitations of these tools or if not limitations, what we have to consider when using them.

Example: Access to the Right Tools Sometimes students do not have the software that would make their tasks better, easier, or more productive. Sometimes their device is an issue (Windows software, but they have a Mac; mobile device) Cloud computing platforms as a bridge to productivity tools Files can be stored via IU Box Professional-quality tools for the IU community

Questions How do you define efficiency? What does efficiency look like in a classroom (face-to-face or online)? For faculty? For students? What place does it have?

Efficiency and Cloud Computing Let s brainstorm examples and ideas of ways that tools like IUanyWare or Box could be used to improve faculty or student computing efficiency (reduce waste or wasted time) Your examples/ideas My examples/ideas Let s also be honest, and consider the limitations of these tools or if not limitations, what we have to consider when using them.

Example: Sharing Files Old way to work on a PPT: one person changes it, then email it to another IU Box: one common PPT file stored via Box, multiple collaborators who can access, update, and edit Pros: CAS authenitcated, multiple editors, commenting Con: not real-time, no simultaneous editing Discussions on folders to discuss folder activities Communication channel and file-sharing in one place

Questions How do you define quality? (in this case, quality of process) What place does it have?

Quality and Cloud Computing Let s brainstorm examples and ideas of ways that tools like IUanyWare or Box could be used to improve the overall quality of work Your examples/ideas My examples/ideas Let s also be honest, and consider the limitations of these tools or if not limitations, what we have to consider when using them.

Example: Quality Control Through Versions, Tasks and Comments IU Box and multiple versions (and revision history) Commenting feature for ongoing annotation Task feature (for assigning revisions and review) Restriction to specific users (collaborators) (minimize outside-of-group editing or influence)

Preview of Part 2 Leveraging the collaborative dimensions of Box Brainstorming and creating ideas for allowing students to learn through creating products with quality tools - together

COMMENTS? QUESTIONS?

CONCLUSION (AND THANK YOU!)