TRANSMISSION CORPORATION OF ANDHRA PRADESH LIMITED From The Corporate Training Institute, APTRANSCO, G.T.S. Colony, Erragadda, Hyderabad 45. To: Lr.No. SE(TRG)/DE(T&D)/ADE(T&C)/AE(T&C)/F.P/ D.No. / 13, Dt:.08.2013 Sub: APTRANSCO Supply of 2 nos, 85 LP projector lamps for NEC make projectors Reg. OoO It is requested to submit sealed quotations for supply Supply of 2 nos,85 LP projector lamps for NEC make projectors for the existing projectors in Corporate Training Institute, APTRANSCO, Erragadda, Hyderabad. General terms & Conditions enclosed to this letter. The sealed quotations with superscription as Quotations for supply of 2 nos 85 LP Projectors should reach this office on or before 30.08.2013 by 3.00 PM. The quotations will be opened on the same day at 3.30 PM. TENDER SPECIFICATION No:16/ 2013-14 of SE (Trg) / CTI Encl: as above Sd/- P. V. S. S. Anjaneya Rao
Terms & Conditions 1. Name of the work: Supply of 2 nos,85 LP projector lamps for NEC make projectors 2. Schedule of Materials: Schedule to filled is enclosed in the annexure 3. Prices: The prices indicated in the schedule of material (clause no.2) are firm in rupees inclusive of all taxes and duties to deliver the projector bulbs at Corporate Training Institute, APTRANSCO, G.T.S. Colony, Erragadda, Hyderabad 45. 4. Period of Validity of bids: Bids will remain valid for the period of thirty (30) days from the date of bid opening. A bid valid for a shorter time period will be rejected. 5. Guaranty: Lamps to be supplied should invariably have the Guaranty for a period of Six months or 500 lamp hours whichever is earlier. 6. Bid Security: a) Bid Security, 2% of quotated value, in the form of crossed Demand Draft on any Nationalized / Scheduled Bank drawn in favour of Senior Accounts Officer / CTI, APTRANSCO, Hyderabad should be enclosed to the Tender. b) Bids, which do not have the Bid Security, will be rejected and returned to the respective bidders unopened. c) The Bid Security will be refunded to all the bidders after finalization of Tenders. d) No interest will be paid on Bid Security. 7. Terms of Payment: a) 100% payment will be made as per actual within 45 days from the date of receipt of suitable bulbs of LCD projector bulbs and test check as per clause (2) Schedule of Material at Corporate Training Institute, APTRANSCO, G.T.S Colony, Hyderabad 45 upon receipt of bills in triplicate along with the advanced stamped receipt duly supported by the duplicate copy of delivery challan acknowledged by the APTRANSCO representative, in token of having received the material in good conditions and test check. b) The date of delivery will be the date on which all the consignee or his authorized representative acknowledges the handing over of material in working condition. c) All payments will be made through crossed cheque. All bank commission charges if any, are to your account. d) If the supplier has received any over payments by mistake or if any amounts are due to the APTRANSCO due to any other reason, when it is not possible to recover such amounts under the contract resulting out of this specification, the APTRANSCO reserves the right to collect the same from any other amount and / or Bank guarantees given by the company due to or with APTRANSCO.
8. Delivery (Handing over of Projector Lamps): a) 2 nos suitable lamps of LCD projectors listed in clause 2 schedule of material in working condition shall be delivered to the Divisional Engineer / T&D / CTI, APTRANSCO / Hyderabad or his authorized representative in complete shape after test check within 7 days from the date of receipt of the purchase order. b) In case where the delivery schedule is not adhered to by the agency and if there is any increase in duties, taxes and other statutory levies or new imports after the agreed delivery period, you shall be bound to bear the impacts of those taxes and levies. c) The supplier shall obtain the dated acknowledgement after handling over the system. 9. Penalty: a) The delivery period mentioned in clause no.8 above shall be deemed to be the essence of the order and supplier shall supply on or before the date / periods mentioned in delivery clause above. b) In case of delay in deliver of materials at destination, whatever may be the reasons, the APTRANSCO Ltd., may at its option, demand and recover from you an amount equivalent to half percent (½%) of the undelivered portion of the material for every week of delay or part thereof subject to maximum of five percent (5%) of the total contract value. This right of the APTRANSCO shall be without prejudice to its right under the law including its right to cancel the order, forfeit the deposit and recover the damages for breach of contract. The date of receipt of materials at the destination will be taken as the date of delivery of materials. c) For penalty, the number of days of delay would be rounded off to the nearest week and interest calculated accordingly. d) Material / Equipment which are not of acceptable quality or are not confirming to specification would be deemed to be not delivered. 10. Loss or Damage: a) The supplier is responsible for the safe delivery of the projector bulbs in good condition at the destination. b) Damages and shortages that are prima facie, the result of rough handling in transit due to manufacturer defects will be intimated to your within 30 (Thirty) days after handing over of material in working condition and all the damaged material and shortages shall be rejected or made good by you at your own cost.
11. Force Meajure: Force Meajure means an event beyond the control of the supplier and not involving the supplier s fault or negligence and foreseeable. Such events may include, but are not restricted to wars or revolutions, fires, floods, epidemics, quarantine restrictions and fright embargoes, If a Force Meajure situation arises, the supplier shall promptly notify APTRANSCO in writing of such condition and the cause thereof within 10 days. The APTRANSCO shall verify the facts and grants such extension a facts justify. No price variation should be allowed during the period of Force Meajure. If the Force Meajure conditions continue beyond a tolerable period for the APTRANSCO it can propose for the termination of the contract without financial commitment on either side. 12. Jurisdiction: All and any disputes or differences arising out of or touching this order shall be decided only by courts or tribunals situated in Hyderabad and Secunderabad cities only. No suit or other legal proceedings shall be initiated elsewhere. 13. General: a) Your acknowledgement of this Tender Specification and correspondence shall be addressed to this office. b) Income Tax / PAN shall be indicated in each bill. 14. Acknowledgement: Please acknowledgement receipt of this order and the additional copy enclosed herewith may please be returned with your signature in token of your acceptance of the terms and conditions of this order. Signature: Name: (In block letters) Seal: Date: Sd/- P. V. S. S. Anjaneya Rao
ANNEXURE Schedule of material S.NO Description of material Quantity Rate per Lamp VAT @5% Applica ble taxes if any Total 1 LCD projector lamp 85 LP for NEC make Projectors 02 nos Total Signature with seal of the tenderer Sd/- P. V. S. S. Anjaneya Rao