HR Software for Attendance & Leave Management and Proximity Units (Door Access Control and attendance systems)

HR Software for Attendance & Leave Management and Proximity Units (Door Access Control and attendance systems) 1

2 HR MANAGER HR Software for Attendance & Leave Management

3 Software OVERVIEW HR Manager is a complete Human Resources Management System for corporate environments. It deals with interrelated components working together to collect, Process, store, and disseminate information to support decision making, Coordination, control, analysis, and visualization of an organization's human Resources management activities. Benefits Web based Multi-User facility and role based user creation Customizable with facility to include other HR relevant module in future Integration with door proximity devices User friendly Single point of data entry Centralized monitoring Cost effective Easy performance evaluation Enhanced reporting capabilities Enables to share information with various departments and eliminate duplication.

4 Modules & Major Features Employee Information Tracking Employee profile Management Module o Employee s personal details o Academic information o Employee Career Details Employee's Earnings and Deductions o Basic salary, allowances and Bonus details o Tax, Provident fund and Insurance details o Increment and promotion o Define the Banking Info o Create Individual or Group Salary Structure and Allowances o Canteen management Attendance & Leave Management o Daily attendance information through door punching and/or biometric thumb press on proximity device o Import attendance information from proximity device to application software o Manage shift of duty and flexible timing o Define holiday and weekend specifically o Record field movement information of individual staffs o Convert late to leave automatically o Lock the door in specific time period/staff o Leave application and approval through online o Manage (creation/deletion/modification) and configure leave of various types based on HR policy. o Notification for leave application & approval status

5 o Accrue leave and carry forward to future o Leave details o OT details o Generate & Manage Roster and shifting duty o Employee Retirement, Termination and Pension Module Document Storage o Go paperless - Upload and save electronic documents for your employees. o All major file formats can be stored. o Documents are stored on our servers and backed up regularly. o Display your own company documents (such as handbooks and blank forms) to your employees through their MY Account. HR Reporting o Generate Pay-Slip at the convenience of a mouse click o Generate all the reports related to Branch, Department, Employee o Generate all the Reports related to attendance/leave and payroll, Bonus etc. o Management information Reports. System Administration

6 Operating PLATFORM HR Manager supports a three-tier open system architecture, from host multi-user system and a Client-Server implementation, to a total web-based solution. Accordingly, there is a wide range of operating platforms to choose from. Server Options: Windows NT/ XP/Vista/ Windows 7/2000/2000 Server/2003 Client Options: Standard Windows (XP/Vista/ Windows 7/2000) RDBMS Options: SQL Server as a back-end RDBMS with ODBC compatibility. Hardware REQUIREMENTS Before the installation of HR Manager, site preparation will be completed and HR Manager will be installed in the designated Server. Respective authority will provide the necessary hardware and application support software. (a) Server: Minimum Specification for Server should be: RAM: 2 GB or above HDD: 500 GB Processor: Pentium IV or above AGP: 64 MB LAN connectivity Monitor Resolution: Recommended 1024 X 768 or higher (b) Workstations: Minimum Specification for Workstations should be: RAM: 1 GB or above HDD: 250 GB Processor: Pentium IV or above LAN connectivity Monitor Resolution: Recommended 1024 X 768 or higher (c) Software Requirements Operating System (Windows XP/Vista/ 7/2000/2003 Server) SQL Server 2000/2005/2008 Apache

7 Application ARCHITECTURE Leave Management Module Payroll Module

8 Flow Chart of Web Based HR Manager Figure: User Access System of HRM

Process Flow of Web Based HRM System 9

Network Diagram 10

11 Daily Report Format before 9:45AM user in time only Date ID User Name Department First-In Time 4/4/2012 5030 Mohammad Jamal Uddin IT & Billing 8:49 4/4/2012 5081 Md. AsibulAhsan IT & Billing 9:02 4/4/2012 5086 Mohammad JashimUddin IT & Billing 9:34 4/4/2012 5098 Md. AhsanulHauque IT & Billing 8:50 4/4/2012 5100 Md. ShaahidurRahman IT & Billing 9:28 4/4/2012 5149 Sheikh Rabiul Islam IT & Billing 9:25 4/4/2012 5150 JinatAkhter IT & Billing 9:25 4/4/2012 5155 Mohammad ShahidulHaque IT & Billing 9:26 4/4/2012 5448 Hasan Mahmud IT & Billing 9:14 4/4/2012 6086 Md. MaksudHossain IT & Billing 9:47 4/4/2012 6107 Mohammad DidarHossain IT & Billing 9:21 4/4/2012 6321 Md. ShohanHossen IT & Billing 9:45 Daily Report Format Previous day user In-Out time Date ID User Name Department First-In Time Last-Out Time Result 4/3/2012 5030 Mohammad Jamal Uddin IT & Billing 8:41 18:51 Normal 4/3/2012 5081 Md. AsibulAhsan IT & Billing 9:20 19:53 Normal 4/3/2012 5086 Mohammad JashimUddin IT & Billing 9:34 18:08 Late In 4/3/2012 5098 Md. AhsanulHauque IT & Billing 8:56 19:41 Normal 4/3/2012 5100 Md. ShaahidurRahman IT & Billing 9:15 19:02 Normal 4/3/2012 5149 Sheikh Rabiul Islam IT & Billing 9:13 17:05 Normal 4/3/2012 5150 JinatAkhter IT & Billing 9:26 15:40 Early Out 4/3/2012 5155 Mohammad ShahidulHaque IT & Billing 9:25 17:18 Normal 4/3/2012 5448 Hasan Mahmud IT & Billing 9:24 18:33 Normal 4/3/2012 6086 Md. MaksudHossain IT & Billing 9:29 19:41 Normal 4/3/2012 6107 Mohammad DidarHossain IT & Billing 9:11 20:35 Normal 4/3/2012 6321 Md. ShohanHossen IT & Billing 9:31 17:08 Late In

12 Project Schedule PROPOSAL To develop this software we will need approximately 30 Working days for different phases as mentioned below: SN Events Dateline 1 Proposal Day 01 2 Agreement Day 05 3 Requirement Collection from HR Department Day 08 4 Requirement Analysis Day 12 5 Approval of requirement Analysis Day 13 6 Module Development: Phase 1 (HR& Payroll) HR Module Prototype Development for the HR Module Beta Version for the HR Module Day 27 7 Integration & Testing Day 29 8 Implementation & Training Day 30

13 Warranty, After Sales Services & Delivery Warranty: Three years warranty from the date of Installation. Free service for first year. Thereafter, the system could be maintained on the basis of an annual maintenance agreement. After Sales Services Delivery: This Service maintenance will cover following services: Support or giving Assistance Support for Data backup Training Bug / Error Fixing Method of Providing Support Service: Online Support Tele Support Visit and Give Assistance After 30 working days for Software from the date of giving Work order. Country of Origin: Bangladesh

14 Technology we Use: Framework Specialization in PHP: We follow MVC Framework Our Specialization on Database

15 Technical Proposal Proximity Units Door Access Control and attendance systems Key Features: Thumb and proximity ID card supported Minimum transaction storage capacity of 1,00,000 entries Built-in time control software Specifications: Exit Machine Lock Exit Button Adaptor Connector Charge Accessory Cable Brand : SUPREMA, Model: Bio Entry Plus Available Options: a) EM CARD, TCP/IP Based, For 3000 users Origin + Manufacture: KOREA Brand : EBELCO, Model: 600 LED, Single Door Lock Origin + Manufacture: Malaysia Brand : EBELCO, Model: 33SS Origin + Manufacture: Malaysia Brand : TOPCOM, 12 volt, 1 amp Origin: Taiwan, Manufacture: China RJ 45 connector, 1 pair for each device Installation, testing and Commissioning, per device MK box, with MK socket, 1 for each adapter Power Cable, BRB, 100 meter per coil, Network Cable, BELDEN, 305 meter per coil

Product Brochure 16

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18 Our Valued CUSTOMERS Sl. No 01. 02. 03. 04. 05. 06. 07. 08. Name and Address Dhaka School of Economics (DScE) Bangladesh Economic Association Bhaban 4/C Eskaton Garden Road (3rd Floor) Dhaka-1000 Institute of Business Administration University of Dhaka Dhaka-1000 SEAMEO Regional Training Centre Southeast Asian Ministers of Education Organization Vietnam http://lic.vnseameo.org Nagorik Uddyog House # 8/14, Block-B, Lalamatia Dhaka-1207 Bangladesh Supreme Court Bar Association Supreme Court Bar Bhaban Dhaka-1000 http://202.191.125.242/mirror The Institute of Cost & Management Accountants of Bangladesh (ICMAB) ICMA Bhaban Nilkhet, Dhaka-1205 http://203.76.152.79:8081/mirror Transparency International Bangladesh (TIB) House # 141, Road # 12, Block # E Banani, Dhaka 1212 http://ric.ti-bangladesh.org:8080/mirror University of Liberal Arts Bangladesh House # 56, Road # 4/A Dhanmondi R/A Dhaka-1209, Bangladesh

19 09. 10. 11. ASA University Bangladesh ASA Tower, 23/3 Khilji Road Shyamoli, Mohammadpur Dhaka-1207, Bangladesh http://library.asaub.edu.bd Bangladesh National Woman Lawyers Association (BNWLA) Monico Mina Tower 48/3 West Agargaon Dhaka-1207, Bangladesh World Assembly of Muslim Youth Bangladesh Office House # 17, Road # 5, Sector # 7 Uttara Model Town, Dhaka-1230, Bangladesh