Product Brochure. Human Resource Management System (HRMS)

Transcription

1 Human Resource Management System (HRMS) Product Brochure a. e-hris b. e-payroll c. e-leave d. e-time Attendance e. e-expense Claim f. ESS/MSS (Employee/Manager Self Service)

2 Why choose iwowsoft? 1 Customer Support System 2 Advanced support and maintenance system that give you a peace of mind Resolve all application support queries within 24 hours and respond to all technical support queries within 48 hours E-Ticketing system that allow you to raise questions easily with tracking number for easy reference User friendly online support system, you may submit a ticket via our online support centre, or just to [email protected] and a ticket is logged automatically Paperless e-hr Solution A paperless solution to eliminate the use of paper, no more OT application form or leave form! Eliminate the leave form, OT application form and other paper forms. Go electronics and go Green! Simple and easy storage for retrieving purpose Improve work efficiency and remove time wasted on collecting and storing the documents 3 Cost Savings With our innovative way of project implementation, it has been proven to effectively reduce project cost, creating a win-win situation for all! First in market to use Train the Trainer concept that expedite project implementation timeline and save cost by at least 30% Helping customer to train admin user that reduce maintenance cost at later stage Utilizing HRDF for the training fees 4 Simplified hectic HR processes Various wizards provide a step-by-step guide that minimizes human error during the process Wizards that simplify and automate HR processes via step-by-step guide Minimize human error in HR processes Get more done in less time! A B 7 5 С / % mc m+ m- mr +- x = + - Accurate calculation Calculation of payroll and statutory deduction can be easy, butcalculating them right to avoid dispute is not. 100% accuracy to the level of unit sen! Detail calculation that shows you steps of how the tax is being calculated Single click of button that links you to IRB website to verify the calculation! The first and only in the market that calculate all Payroll, Overtime and statutory deduction based on effective date, even for adjustment of past month salary! DIY Report Auto alert and notifications 6 Don t pay for expensive report 7 Receive alert on the lateness or absenteeism 8 customization, design it yourself! Design your own report and save cost Simple and easy to use DIY Report Save the report format as template and share with others automatically! Auto alert on lateness and absent Predefined on all career movement, including the reminder frequency! Reminder on expiry date of permits, such as license, passport, et cetera Multi work locations Design with current business environment in mind, our system allows you to work seamlessly with your colleague at other offices or branches. Access to system information of other work location from anywhere sharing information with your colleagues from other branches/offices easily Monitor attendance record of other work location easily, with almost real time report

3 e-human Resources Information System (e-hris) iwow e-hris, a HR Management System that understands how you work iwow e-hris is not merely a record keeping database like other HRIS, but a system that understands how you work. iwow e-hris is fully integrated with other iwow modules hence you do not need to maintain multiple set of database. Whenever there is a new joiner or a change that you want to update in the system, you only need to key in the information once. iwow e-hris will remind you on important dates such as expiry date of working permit, medical checkup, due for confirmation, et cetera. You can also use the e-letter Generator that helps to minimize manual repetitive work and thus saving time and improve efficiency. Date-sensitive Career Progression Stop worrying about all the Career Progression for everyone in the company, let our system take care of it. The Career Progression feature is date-sensitive, meaning that you may key in a future action or change now, but it will only take effect on the date that you pre-set. For example, Employee A will be promoted as Senior Manager with salary increment on 23rd next month. He will be entitled for housing allowance in his new role. You may create a new Career Progression today, set the effective date as 23rd next month. During the end of next month, when the system processes payroll, it will automatically pro-rate Employee A s monthly salary for the first 23 days of the month based on previous salary, and also pay the housing allowance accordingly for that month. All of these will be carried out automatically without you getting involved again. More than just a database, a system that helps to minimize your work iwow e-hris is a comprehensive employee database that allows you to keep employee information such as training, education, medical record, work experience and others. The system can also reminds you on the expiry date important licenses such as working permit, passport, et cetera. On top of that, you can set up reminder for any changes or update from employee under category of Accident and Discipline to comply with company policy. Besides, HR information can be very sensitive and important; hence updating it is typically done by the HR department which created additional workload for HR practitioners. iwow e-hris eliminate this problem by allowing Employee to update their information, but it will only be updated to the system AFTER HR approves it. Flexible setup to cater for your company s operation needs iwow e-hris embrace the Job Group concept, where you can create any job group to meet the actual organization structure, for example, division, department, job title, job grade, and many more. The Job Group concept will make the task of managing HR much easier and organized. On top of that, our comprehensive security settings allow you to define what the user can view and do, or even limit their access to job grade and companies. All you need to do is to decide the level of access for Admin User based on company and job grade. Date-sensitive Career Progression Transfer of companies or subsidiaries within group E-Letter generator Comprehensive Advanced Search feature Fully integrated with other HR modules alert on expiry of important permits such as passport, license, etc E-Employee handbook Employee self-update information with HR approval

4 e-payroll Management System iwow Payroll a payroll system that gives you peace of mind Arguably being the most important task of HR department, payroll processing can be and still is a nightmare for many HR practitioners out there. It is understandable as there are some many that could go wrong, such as accuracy of calculation, long processing time and even system break down while processing payroll. iwow e-payroll is designed to give peace of mind to its users. While simplifying those hectic HR processes and minimizes human errors, its advanced features enable HR department to work more efficiently and organized. On top of that, there is front-end audit trail that you can refer to if necessary. Simplifying payroll with Process Wizards iwow e-payroll simplifies the payroll process and minimize human error by using various Process Wizards such as Payroll and Autobank Process Wizards. Just follow the steps and you can complete the payroll process in a few clicks. Best of all, all changes or payroll process can be locked down to avoid further changes and it is fully traceable. User can get the detail calculation of each item on the salary entry screen by just clicking on that particular item. Want to know how the system calculates your allowance? How much you earn from OT last month? Just click on the item and a pop up screen will show the detail calculation. If you want to know the same for tax calculation, we even included a link to IRB that will automatically update your info on IRB s e-calculator so that you can verify the tax calculation with one simple click! System designed to work for you, not the other way round! iwow e-payroll is proven to improve the efficiency of HR practitioner. For example, system has no month-end and year-end closing so you do not need to backup data every month or print out inches thick of reports to avoid losing of past data. Also, ALL past month data and record can be accessed to immediately and easily by just choosing the payment period that you want to refer to. The best part is the front-end Audit Trail that allows you to trace who, when and what had been processed for each of the payment period! System designed with your operation needs in mind, for example, Payroll process based on effective date to cater for the operation needs to have different cut-off date for Payroll, OT, Leave, and others. Also, system is able to capture any career progression that happens anytime of the month correctly by auto pro-rate the changes in salary/allowance. Besides, system offers advanced features such as e-payslip, payslip, back-dated payment and consolidated group payroll report that helps to minimize manual work for the HR practitioners. With these powerful yet easy to use features, you can get more done with less and faster! Stop worrying about payroll process Have you ever experience system breakdown during payroll processing period? Power blackout while processing payroll and you don t have enough time to run the process again? What about you are really sick but still have to come to office to process payroll? With iwow e-payroll, you do not have to worry all of the above anymore. They system allow you to login anytime, anywhere to perform your task. Power failure or internet is down at your office? Bring your laptop to the nearest Starbucks and process your payroll! Before your coffee goes cold, the process is probably done as the average processing time per employee for our system is less than 1 sec! Accurate payroll calculation with link to IRB for verification! Audit trail for payroll processes Various Payroll Process Wizards to simplify payroll processes Process Payroll by effective date that allows you to have different cut-off date for Payroll, Leave, OT and others Fully integrated with all other modules includes e-attendance and e-leave No-month end and year-end closing Design-It-Yourself report Up to 6 payment periods in a month e-payslip and payslip Multi Currencies Payroll Processing Split Payroll Payment Comprehensive Rounding System Consolidated Group Payroll

5 e-leave Management System iwow e-hris, a HR Automate your Company Leave Policy with iwowsoft! System that understands how you work iwow eleave Management system is smart and intuitive, it will translate your company s Leave Policy into the system and automate the whole employee leave management process. iwow eleave Management System is designed to simplify HR processes and reduce workload of HR practitioners. It will send reminder to employee of their expiring-soon carry forward leave, take last-minute leave application as emergency leave (if you want to), auto exclude public holidays when applying leaves and even automatically update the public holiday in Malaysia after you subscribe to the holiday calendar! Employees can check their leave taken history, calculation and balance with a single click of button without getting help from HR practitioner.. It will send reminder to employee of their expiring-soon carry forward leave, take last-minute leave application as emergency leave (if you want to), auto exclude public holidays when applying leaves and even automatically update the public holiday in Malaysia after you subscribe to the holiday calendar! Integrated with Payroll and Attendance modules Don t waste your time transferring data between HR systems, iwow HR Management System is fully integrated and all the information is shared. All different modules will work seamlessly without you getting involved. Employee record and information is shared among the modules, hence you only need to create and maintain one set of employee database. Definable and powerful settings but simple and easy to use! Most of the settings in eleave Management System are user-definable, hence creating flexibility for users to set up the Leave System according to company s Leave Policy. You can create unlimited type of leave, such as annual leave, calamity leave, or any special leave. Define the earning method and other setting of all these leave types to suit your needs. Flexible Approving workflow Our leave approving workflow is easy to set up and maintain as well. Create multiple conditions and up to 5 approving level for the leave approving workflow. You can choose direct supervisor, second level supervisor, someone within or even outside of the same organization as an approver! With our Title Group feature, maintaining approving workflow is simple. Whenever there is a movement or change of personnel, just update the new person in charge Title Group, instead of manually change the approver for all employees involved. Managing Department Work Force Work Force Control allows you to manage departmental work force effectively and set the minimum number of staff needed under different circumstances, such as normal work day, rest day and off day. Once the minimum number is hit, those who apply leave on that particular date will be rejected automatically, preventing the department from under-staff during work day. Intuitive e-leave System User-definable leave policy Approve/reject leave application on Work force control management Flexible leave approving workflow Public holiday replacement rule Carry forward leave policy User-definable leave type

6 e-time Attendance System Monitor employee attendance from different work location, anytime, anywhere! iwow e-attendance Management System enable you to check the attendance record of employees from anywhere, anytime! This is the perfect solution for companies with multi work locations or branches; it removes the limitation of having to restrict the attendance record at one computer so that supervisor or any authorized personnel can check the attendance record when needed. Manage Employee Attendance from anywhere you like iwoweattendance enables you to login from any device, anywhere, anytime to check employee s attendance record. Or choose to receive alert automatically on any lateness or absenteeism almost real time! Say good bye to physical OT form, forever. Now you can use the e-ot features where employee s OT can be managed by the system electronically. For example, employees can apply for OT in the system, and then supervisor can login to the system and approve the OT. Real time attendance report for multiple working locations alert to notify lateness and absenteeism Fully integrated with epayroll and eleave Management System Full compatible with ALL biometric and proximity card readers User definable shift settings and OT policy E-Overtime features that eliminate physical OT form Shift Planner with visual to aid your planning process Cross Day policy to accommodate your operation needs Flexible and comprehensive conditional allowance policy Improved productivity by reducing workload iwow e-time Attendance Management System reduce HR practitioner s workload by automate the attendance system. For example, instead of HR practitioner, now site supervisor can view and approve OT claim of site staff. On top of that, since it was integrated with payroll, you don t need to transfer the employee info between HR modules such as attendance, leave and payroll. For instance, system will automatically pull data from leave and attendance to regarding OT and non-pay leave to be used in the payroll calculation. An Attendance system that understand your operation needs Designed for today s business environment, iwoweattendance Management System allows user to define their own OT policy, customizable allowance with different conditions, user friendly shift planner with visual to aid the planning process, and even able to accommodate cross-day policy! System setting is flexible that allows you to define your own OT policy, shift settings, conditional allowances and many more to reflect your actual operation environment.

7 e-expense Claim System Your good helper to manage and control department budget iwow e-expense Claim helps you to manage department budget better through flexible setup and approving workflow. Beside the flexibility of defining the layout for each claim item, you can also set conditional approval, different approving workflow for different condition, and many more! User definable claim layout Different type of claims requires different information, such as number of km travelled for mileage claim, restaurant name for meal claim, et cetera. What if you need to customize some of the information? iwow e-expense Claim allows you to create your own layout, column and requirement for each and every claim item! Capitalizing on the advantage of being a web-based solution, Employee can login to create a claim item, attach the copy of the receipt and submit their claims. Once it was verified by supervisor (if you want to), then it will route to payroll system, finance or other department to release payment. Expense Group for different benefits and entitlements Companies have different benefits and entitlements for different employee groups. With iwow e-expense Claim, managing different category of employee with different entitlement is easy with the feature of Expense Group. It allows you to create different Expense Group for employees with different claim entitlements. For example, an Expense Group for Sales department, who are entitled for mileage claims, while the other Expense Group for Operation team, who are entitled for meal allowance, et cetera. System setup is easy and flexible that you can even set different approving workflow for each Expense Group according to company policy. User-definable claim layout Flexible and comprehensive approving workflow Expense claim in advance Green technology - a 100% paperless solution Control via claim limit or frequency User-definable expense claim category and type Unlimited expense group for different category of employees Conditional approving workflow Setting different approving workflow based on the conditions. For example, if limit is exceeded, do you want the system to reject the claim directly, approve partial amount or even direct to a different approver for him or her to consider? All of these can be set up in the system to cater for your needs. Flexible conditions for claim items Flexible set up to allow you to set different limit depending on the condition, such as maximum claim amount if RM500 for petrol, but if no receipt is attached, then one can only claim up to RM200. You can also define how a claim item to be split into different cost center based on a percentage. You can also set a combine limit for different items, such as maximum claim for fuels is RM500 and toll is RM300, but combined both item, the maximum claim is limited at RM700, et cetera. Easy record keeping With our 100% electronic Expense Claim system, managing the record for expense claim has never been easier. Each and every expense item will be recorded in the system, plus our system that does not limit by month-end and year-end closing, you can check and retrieving the record anytime you want.

8 ESS/MSS (Employee/Manager Self Service) Improving company s efficiency through empowering the managers How much time have you spent on unproductive tasks such as reproduce payslip and EA form under employee request? Or filling and retrieve leave, overtime or expense claim application? Now employees can apply leave, expense claim and overtime themselves through Employee-Self-Service. Besides, employee will have the access to their payslip and EA form and download it easily without having to go through HR again. Manager can manage their team and plan resources better via Manager-Self-Service, with features such as Shift Planner, approve/reject leave, claim and overtime application. It takes away the challenge to verify overtime application, which is traditionally managed by HR due to lack of features such as MSS and e-overtime. Better data integrity for employee info without compromising on security and control Through ESS, employee can update their personal information easily, which helps to improve the data integrity of employee information database. However, you need to have a control in place to prevent abuse or wrong information being updated. We put the control in your hand by having the feature where the system will only update employee information AFTER HR approves. An Employee-Self-Service system that empower the employees iwow ESS/MSS let you empower your employee and encourage them to take on more responsibility of their role. It helps to improve the company s overall efficiency, not only HR, by releasing HR as the intermediate for administrative tasks. This is made possible by the latest web-based technology that allows managers to login to the system and manage the operation task of their team directly. Easier way to update employee s personal tax matters Employees can update their personal tax relief or previous employer tax info in the system, saving HR time to verify then key in the data in the system. This is especially useful for new joiner, just create an ESS account for them to login and provide accumulated PCB, EPF and salary earned in the previous company, once the HR approves, system will update the tax calculation in the next payroll. View and download e-payslip View and download EA form Shift Planner Employee to apply e-overtime, leave and expense claim Manager to approve/reject application of e-overtime, leave and expense claim View subordinates time entry