TURF VALLEY S PREAKNESS CELEBRATION HOT AIR BALLOON FESTIVAL PRESENTED BY THE BOB LUCIDO TEAM OF KELLER WILLIAMS SELECT REALTORS IN HONOR OF OUR WOUNDED WARRIORS Thursday & Friday, May 19 th & 20 th 4pm - 9pm Balloon Festival WITH VENDORS Saturday, May 21 st 6:30am Balloon Launch NO VENDORS GENERAL EVENT INFORMATION We invite you to be a part of one of Maryland s most treasured traditions! This two-day vendor event will include activities aimed toward young children and those young at heart. Activities include handmade crafts, retail and food vendors, and live entertainment. All vendors and events will be outside. Events are weather permitting. On Friday, May 20 th, the Balloon Festival will culminate in a special ceremony honoring our Wounded Warriors, followed by launching of the balloons at 6:30am, weather permitting. EVENT Preakness Celebration Hot Air Balloon Festival at Turf Valley DATE Thursday, May 19 & Friday, May 20, 2016 FESTIVAL HOURS 4pm - 9pm on Thursday, May 19 & Friday, May 20, 2016 LOCATION Turf Valley, 2700 Turf Valley Road, Ellicott City, Maryland 21042 PARKING Two (2) Vendor Temporary Parking Passes will be mailed upon receipt of your application and payment. All Vendor Vehicles must be moved immediately after exhibit setup is complete so that festival attendees may enjoy the show. Voted Honorable mention for Best Annual Festival/Event by the Readers of Howard Magazine TURF V ALLEY PAGE 1
RULES AND REGULATIONS BOOTH RESERVATION Exhibit space for this event will fill quickly, and space is limited. Applicants will be placed on a first-come, first-serve basis as space permits. In order to be listed in the printed directory, application and full payment must be received by MONDAY, APRIL 25. EXHIBIT SPACE All exhibit spaces are outside. There are NO rain dates. CRAFT VENDORS 10x10 EXHIBIT $150 10x20 EXHIBIT $250 CORPORATE VENDORS 10x10 EXHIBIT $350 10x20 EXHIBIT $450 FOOD VENDORS EXHIBIT $400 Please indicate size of exhibit space needed. All food vendors are required to acquire a food permit from the Howard County Department of Health. See page five for your application, to be submitted to the Health Department. BOOTH INSTALLATION Begin as early as 8am; must be completed by 4 pm on May 19 & May 20. We suggest that all vendors bring a collapsable tent for their booth, as the festival is held rain or shine. BOOTH RESTRICTIONS Vendors will be exhibiting on ASPHALT and must bring weights to tie down any tents. NO STAKING ALLOWED. BOOTH DISMANTLING Will occur post-event starting at 9pm on May 19 & May 20. BOOTH LOCATION Details will be emailed to you by May 13 th. STORAGE SPACE TABLES & CHAIRS ELECTRICITY No extra storage space will be available. Vendors will need to provide their own tables and chairs. Vendors must provide their own generators if requiring electricity. ADDITIONAL EXPOSURE AT PREAKNESS CELEBRATION HOT AIR BALLOON FESTIVAL EVENT BROCHURE All participating vendors will appear in the program directory. COUPON AD A business card-sized coupon ad can be purchased for $100. All ads will follow a template, including logo & coupon offer. POINT OF CONTACT Nicole Motsay, Director of Marketing Phone: 410-423-0812 Email: nmotsay@turfvalley.com TURF V ALLEY FOR MORE INFORMATION CALL 410-423-0812 2700 Turf Valley Road Ellicott City, Maryland 21042 www.turfvalley.com 410-465-1500 PAGE 2
TURF VALLEY S PREAKNESS CELEBRATION HOT AIR BALLOON FESTIVAL PRESENTED BY THE BOB LUCIDO TEAM OF KELLER WILLIAMS SELECT REALTORS IN HONOR OF OUR WOUNDED WARRIORS Thursday & Friday, May 19 th & 20 th 4pm - 9pm Balloon Festival WITH VENDORS Saturday, May 21 st 6:30am Balloon Launch NO VENDORS VENDOR REGISTRATION FORM Please complete this form to reserve your exhibit space at Preakness Celebration Hot Air Balloon Festival. DEADLINE FOR EXHIBITOR REGISTRATION IS APRIL 25. Business Name Contact Person Product/Service Business Address City State Zip Phone Number Email Address Website OUTSIDE EXHIBIT SPACE CRAFT VENDORS: 10x10 EXHIBIT $150 10x20 EXHIBIT $250 NON-PROFIT FOR WOUNDED WARRIORS - $0 OUTSIDE EXHIBIT SPACE CORPORATE VENDORS: 10x10 EXHIBIT $350 Corporate Sponsorship Opportunities Available; 10x20 EXHIBIT $450 Call 410-423-0812 OUTSIDE EXHIBIT SPACE FOOD VENDORS: $400 COUPON AD IN EVENT BROCHURE (BUSINESS CARD SIZE) $100 INCREASE YOUR EXPOSURE WITH AN AD IN OUR COLORFUL BROCHURE, HANDED OUT TO EVERY ATTENDEE! All coupon ads will follow a template. Please email your logo & coupon offer to dheinle@turfvalley.com, and our designer will create the ad. Proofs will be emailed for approval before going to print. Special Requests PAYMENT: Exhibit Space $ Coupon Ad $ TOTAL $ PAYMENT METHOD: Check Credit Card PLEASE MAIL OR FAX REGISTRATION FORM AND PAYMENT* TO: Nicole Motsay Turf Valley 2700 Turf Valley Road, Ellicott City, MD 21042 Fax 410-465-7365 Please make all checks payable to Turf Valley. PAGE 3
TURF VALLEY S PREAKNESS CELEBRATION HOT AIR BALLOON FESTIVAL PRESENTED BY THE BOB LUCIDO TEAM OF KELLER WILLIAMS SELECT REALTORS IN HONOR OF OUR WOUNDED WARRIORS Thursday & Friday, May 19 th & 20 th 4pm - 9pm Balloon Festival WITH VENDORS Saturday, May 21 st 6:30am Balloon Launch NO VENDORS CREDIT CARD PAYMENT FORM Cardholder Name (as it appears on card) Billing Address Credit Card Type Visa MasterCard American Express Other Credit Card Number Expiration Date Credit Card Verification Number For your security, do not include the last 4 digits of your credit card number. Please contact the Turf Valley Marketing Manager at 410-423-0812 with the last 4 digits. We will treat your card information with utmost security. For your own credit card security, we ask you to provide a Credit Card Verification Number (CVN), located on the back of your Visa/ MasterCard or front of your American Express Card. Without this number, we are unable to process your transaction. I hereby authorize Turf Valley to process Exhibitor Registration fees in the amount of $ to the above account. I agree to hold Turf Valley harmless for any overdraft which may result from this transaction and agree not to dispute this charge with my credit card company. Signature of Authorized Card Holder Date Signed PAGE 4
SUBMIT TO HEALTH DEPTARTMENT, 410-313-1772 PRIOR TO MONDAY, APRIL 18, 2016. HOWARD COUNTY HEALTH DEPARTMENT BUREAU OF ENVIRONMENTAL HEALTH TEMPORARY FOOD SERVICE APPLICATION Application is hereby made to operate a temporary food establishment in accordance with Howard County Code, Section 12.107. Please type or print clearly. No storage or food preparation is permitted from a home or an unlicensed facility. SUBMIT COMPLETED FORM 2-WEEKS PRIOR TO EVENT. The Howard County Health Department reserves the right to deny late, incomplete or fraudulent license application. License application received without a fee will not be processed. Name of Event: Location of Event: Date of Event: Time of Event: Event Coordinator or Contact Person: Owner s Name: Phone #: Business Name: Mailing Address: City, State: Zip Code: How many of each of the following types of food service will you be operating at this event? Booth: Trailer: Other [describe] Water Supply: [ ] Public [ ] Private Sewage Disposal: [ ] Public [ ] Septic System Provide proof of Non-Profit status with application: Tax Identification Number Do you have an Out of State/County License? [ ] Yes [ ] No If you selected Yes, please complete the following: Name of Agency that issued the license: Agency Address: Agency Phone Number: I have read and understand the Standards for the Dispensing of Food from Temporary Facilities packet and I agree to comply with all of the requirements. (Authorized signature) (Date) (Title) Make Check / Money Order payable to: DIRECTOR OF FINANCE Send completed application and fee (no cash) to: HOWARD COUNTY HEALTH DEPARTMENT BUREAU OF ENVIRONMENTAL HEALTH FOOD PROGRAM 8930 Stanford Blvd., Columbia, MD 21045 (410) 313-1772 FOR OFFICE USE ONLY FEE DUE: $72.00 DATE DUE: RECEIPT NO: Application fee is Non-refundable HD-461 (11/13) PAGE 5
TEMPORARY FOOD FACILITY INFORMATION SHEET (Return with the Temporary Food Service Application) Name of Event: Date of Event: Name of Food Booth: Name & Phone Number of Food Booth Operator: You may use the back of this paper if you require more space for the questions below. 1. WHERE WILL FOOD BE STORED AND/OR PREPARED PRIOR TO THE EVENT? No storage or food preparation is permitted from a home or an unlicensed facility. Include proof of storage and/or preparation facility licensure and ID number, and a copy of the most recent inspection report by licensing agency. Address of Facility: 2. WHERE WILL FOOD SERVED AT THE EVENT BE PURCHASED? Name and Location of Supplier: 3. HOW WILL YOU KEEP COLD FOOD COLD (41 F or below)? Include list of cold hold equipment. (Examples of cold food are: raw meat, poultry, seafood and dairy products) 4. HOW WILL YOU KEEP HOT FOOD HOT (135 F or above)? Include list of hot hold equipment. (Examples of hot food are: cooked, ready-to-serve meat, poultry, and seafood) 5. DESCRIBE THE HAND WASHING FACILITIES IN YOUR BOOTH: (Soap, paper towels and warm water must be supplied.) 6. IF ONE OF YOUR COOKING UTENSILS FALLS ON THE GROUND, HOW WILL YOU WASH, RINSE, AND SANITIZE IT? DESCRIBE WASH-RINSE-SANITIZE SET UP. 7. LIST OR PROVIDE A MENU OF ALL FOOD AND BEVERAGE ITEMS THAT WILL BE SERVED: 8. ATTACH A SKETCH OF YOUR FOOD BOOTH. (Show equipment, hand-washing, utensil washing area. Include method of compliance with enclosed screening requirements.) HD-461 (11/13) PAGE 6