Gen4 Systems Integrated HR Management System www.gen4system.com Gen4 Systems, LLC Table of Contents 1 Introduction HR Management System 3 Employee Communications Portal 4 Summary
1 Introduction: The Gen4 Employers System Gen4 Employers HR Managers Employee Mgmt New Hire Mgmt Benefits Mgmt Company & Policy Mgmt Issue Mgmt Integration Points Employees Self Service Center Benefits Tracking Benefits Enrollment Issue Mgmt Planning Tools 1 Introduction: The Gen4 Advantage Reduce Costs Costs Streamline Processes Centralized Information Mgmt Consolidate and reduce the Need for Multiple Excel Spreadsheets Benefits Cost Analysis Employee Compensation Analysis Improve Communications Employee Self Service Employee Issue Management Streamlined Employee Communication New Hire Processing Benefits Mgmt Enrollment Mgmt Policy Mgmt Document Mgmt
Overview Employee Management New Hire Management Benefits Management Gen4 HR Managers Company & Policy Management Employee Issue Management Integration Points Employee Management Comprehensive Human Resource Management System designed for HR Managers Comprehensive employee tracking Over 150 data tracking fields Employee termination, Cobra, FMLA, etc. tracking Employee notes Employee salary tracking including bonus, commission and stock options Easy to access employee benefits reports
Employee Management (Cont.) Track unlimited employee addresses Track multiple employee phone numbers and emails Track employee dependents Track emergency contacts Track employment status, DOB, EEOC, hire date, review dates, ssn, etc. Track employee compensation, stock options, bonuses, commissions Track employee licenses, educational degrees, certifications, security clearances, automotive information, etc. Employee Management Screens
New Hire Management New hire self registration system Capture important demographic and dependent information New hire benefits enrollment New hire benefits form management HR record approval & rejection capabilities Employee level document management for storing resumes, employment agreements, etc. New Hire Management Screens
Benefits Management Track all company benefit plans Track plan renewals Track plan cost points Employee benefit election and cost tracking Company contribution tracking New hire enrollment tracking Open enrollment tracking Plan document management Employee enrollment forms digitization Benefits Management Screens
Benefits Management & Enrollment New hire and open enrollment system for employees Error proof enrollment prevents post election carrier problems Enrollment form digitization pre-populates carrier forms for the employees Employees only presented the plans for their benefit class Employee profile verification and updating Primary Care Physician tracking tools Beneficiary tracking tools Benefits Mgmt & Enrollment Screens
Company & Policy Management Track unlimited number of company offices Track company department structures Company and employee level custom fields Track company policies (E&O, Umbrella, etc) Company document center with optional employee access Company Frequently Asked Questions and Life Events library Company and department level reporting Company & Policy Mgmt Screens
Employee Issue Management Complete two-way issue tracking between employee and HR manager Issue archival and reporting Can be used for benefits issues, employment issues, co-worker complaints, etc. 3 Overview Self Service Benefits Enrollment Issue Tracking Planning Tools 4/7 access to their own information Plan information and documents Compensation information Company directory New hire and open enrollment capabilities Pre-populated enrollment forms Error-proof enrollment process Benefits summary and detail information Secure, private access to HR staff Two-point closure agreement ensures joint satisfaction Used for claims, coworker and other problems needing assistance Comprehensive compensation tracking Self-help calculators Frequently asked questions Life events research
3 Employee Self-Service Consolidated compensation information Benefits plan information Documents and forms access 3 Employee Self-Service Screens
3 Employee Benefits Enrollment New hire and open enrollment Benefits report Detailed plan information Access to plan documents and enrollment forms 3 Employee Benefits Enrollment Screens
3 Employee Issue Tracking Secure, private access to HR staff Two-point closure agreement ensures joint satisfaction on issue resolution Used for claims, coworker and other problems needing assistance 3 Employee Planning Tools Frequently asked questions Self-help calculators Forms and documents library Life events assistance
4 Summary Reduce Costs Streamline Processes Improve Employee Communication Centralized Information Mgmt Consolidate and reduce the Need for Multiple Excel Spreadsheets Benefits Cost Analysis New Hire Processing Benefits Mgmt Enrollment Mgmt Policy Mgmt Document Mgmt Employee Self Service Employee Issue Management Streamlined Employee Communication Employee Compensation Analysis Gen4 Systems, LLC 8639 B 16 th Street Suite 1 Silver Spring, MD 0910 Ph. (800) 689-9390 www.gen4systems.com