JOB ANNOUNCEMENT. Human Resources Specialist. General Position Summary

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Jemimah Alexander
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1 JOB ANNOUNCEMENT Title: Department: Reports to: FLSA Status: Human Resources Specialist Human Resources Human Resources Director Non-Exempt General Position Summary Responsible for successfully performing a variety of human resources support duties for PACE Early Childhood Education (ECE). On a regular basis assists with updating and maintaining Human Resources Databases, records and files. This position is responsible for the administration of the Human Resources support functions for ECE in recruitment, employee performance documents tracking, records retention and maintenance, workplace safety compliance, employee leave administration, administration of Employment Development Department (EDD) Forms, assists with records management and ensures proper communication with internal/head Start and Early Head Start program. Supports PACE ECE in providing excellent employee service administration, by demonstrating reliability and consistency in meeting department projects and program goals. PACE Early Childhood Education (ECE) Program Responsibilities & Standards: The following information is designed to outline the functions and position requirements of the Human Resources Specialist. Duties listed are not inclusive and other duties may be assigned or revised. Recruiting Provides timely, accurate, and supportive communication to candidates, applicants, parents interviewing panel and the agency.

This position is responsible for the administration of the Human Resources support functions for ECE in recruitment, employee performance documents tracking, records retention and maintenance,

2 Responsible for posting job announcements. Assists in sourcing potential candidates and volunteers/interns for current and future opportunities. Administers the pre-employment process to include, testing and retrieval of pertinent and updated documents required by the program. Maintains candidate and applicant tracking and prepares status reports. Attends job fairs and utilizes Recruitment Centers and University/College Career Centers. Communicates applicant qualification requirements and assists with gathering and tracking applicant s proof of credentials requirements. Assists in preparing notes during assigned interviews, and conducts reference checks. Prepares Thank You Letters and Mailing. Assists with full cycle recruitment and on boarding processes. Assists in diversity outreach. Employee Benefits, Workers Compensation, Leave of Absences and COBRA Administration Be well versed in ECE benefits in order to provide enrollment eligibility information and support for staff. Accurately explains medical, dental, life insurance, disability, 401(k) benefits to employees, and processes, tracks and files enrollment forms. Assists with open enrollment. Assists/trouble shoots employee questions. Assists Human Resources Director to coordinate medical/personal leaves. Administers insurance benefits enrollments and properly updates the Insurance Carriers along with the Payroll Accountant of bi-weekly changes. Utilizes established spreadsheets to track payroll and benefits forms, and ensure forms are filed in a timely manner. Administers monthly reimbursement letters for employee elected benefits, and timely mails as scheduled. Prepares COBRA letters, and updates tracking spreadsheets. Assists with Workers' Compensation Administration and follows-up with Safety Compliance. Ability to respond to workplace reports of injuries.

Maintains candidate and applicant tracking and prepares status reports. Attends job fairs and utilizes Recruitment Centers and University/College Career Centers.

3 Produces reports as assigned using ADP Payroll Systems. Assists with the coordination of benefits and payroll processes, tracks and prepares benefits and payroll reports. Provides EDD Workshare forms, EDD Benefits Forms, and administers the processes in a timely manner. Records and Data Entry Administration Maintains the strictest confidentiality at all times on matters pertaining to the agency and its employees. Assists with tracking and filing of personnel records, employee credentialing records, specific employee job compliance records, DMV records, I-9 records, training records, safety records, and performance evaluation records are updated and filed properly. Accurately and timely performs HR data entry in ADP Systems and Child Plus. Utilizes ADP HRB/PayExpert and EzLabor Manager to produce assigned reports. Employee Relations with Human Resources Director Follows employee relations policies, practices and procedures to encourage harmonious employee relations. Complies with Personnel Policies and Procedures. Contributes to a safe workplace environment. Assures compliance with discrimination and harassment prevention policies. Assures that recruitment processes comply with equal employment opportunity policies. Assists in ensuring compliance with federal and state employment laws. Informs Human Resources Director of any disturbances or grievances from employees. Attends meetings with Human Resources Director, and on occasion may attend assigned meetings to prepare thorough reports for the Human Resources Director.

Records and Data Entry Administration Maintains the strictest confidentiality at all times on matters pertaining to the agency and its employees.

4 General HR Administrative Duties Responds to general Human Resources inquiries from employees, volunteers/interns and outside vendors in a professional and considerate manner. Demonstrates punctuality and reliability. Complies with attendance and reporting procedures. Assists with coordinating training programs and prepares sign-in sheets. Maintains an adequate stock of supplies in the Human Resources Department. Ensures work areas are kept organized and tidy. Updates Human Resources Calendar. Follows instructions and guidelines as assigned by the Human Resources Director. Other HR interconnected functions will be assigned for PACE non-ece programs. Communication Assists HR Director in keeping employees and program well informed of HR related memos and announcements. Ability to compose well written letters and/or correspondences as assigned. Meets or corresponds with HR Director on a regular basis, and/or when crucial, to report on the status of assignments and weekly goals. Learning and Development Timely attends scheduled trainings and meetings. Effectively applies and implements information from trainings and meetings. New Hire & Safety Orientation, and on boarding coordination. Qualifications: Minimum of a BA/BS Degree in Public Policy, Public Administration, Business Administration or related field required. 2 or more years of progressive experience in a HR Generalist or HR Specialist capacity; working in a Human Resources Department is required. Human Resources Training Certificates preferred. Experience in Head Start and/or Early Childhood Education is preferred.

Maintains an adequate stock of supplies in the Human Resources Department. Ensures work areas are kept organized and tidy. Updates Human Resources Calendar.

5 Computer Literate & ability to type a minimum of 40 words per minute: MS word, Excel, PowerPoint Experience with ADP Payroll Systems or related programs preferred. Excellent written, verbal, and organizational skills. Punctual and adheres to policies and procedures. Strong interpersonal skills and communication. Strong ability to work well with all levels of staff and apply teamwork. Attention to details and ability to analyze data. Ability to appreciate diversity of multi-ethnic environments. General understanding of Employee Handbook Information. Effectively prioritize, be proactive and multi-task in a fast paced and/or changing/flexible environment. Ability to follow instructions and complete assignments. Ability to apply information, tasks and skills from trainings and/or meetings. Ability to drive to sites for HR purposes when assigned. ECE Pre-employment Requirements: Must have verification of TB clearance. Must meet State Health Requirements, including a physical pre-employment drug screening examination. Must have a valid California Driver s License, reliable access to an automobile and adequate automobile insurance. Must have DOJ clearance at time of employment. Compensation by monthly range: $3,364 - $3,806 + Excellent Benefits Physical Demands: While performing the duty of this job, the employee is regularly required to sit; use hands to fingers, handle, or feel and talk or hear, comprehend. The employee is frequently required to reach with hands and arms, stoop, and kneel. The employee is required to stand, walk, and lift/push/pull and/or move at least 30 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Application Process To apply online, please attach your resume and cover letter. Applicants must complete a PACE application. Resumes are not accepted in lieu of application materials. Interested individuals may obtain an application from: Human Resources Department, Pacific Asian Consortium in Employment, 1055 Wilshire Blvd. Suite 1475, LA, CA

Strong ability to work well with all levels of staff and apply teamwork. Attention to details and ability to analyze data. Ability to appreciate diversity of multi-ethnic environments.

6 Tel: (213) Fax: (213) , or Apply Directly Online at Website: PACE is a private not-for-profit corporation that provides employment, small business assistance, and education, housing and other community services in the Los Angeles City and County areas. PACE is an equal opportunity and affirmative action employer. PACE does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities.

education, housing and other community services in the Los Angeles City and County areas.

JOB DESCRIPTION JOB TITLE: REPORTS TO: DEPARTMENT: FLSA STATUS: SUPERVISES:

JOB DESCRIPTION JOB TITLE: REPORTS TO: DEPARTMENT: FLSA STATUS: SUPERVISES: Early Education Manager Chief Child Development Officer Child Development Programs, Early Head Start and CA Dept. of Education