PCS OnlineHR. Achieve Data Integration with Complete Flexibility

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1 PCS OnlineHR PCS OnlineHR is a online human capital management system designed to allow clients to manage their enterprise over the Internet. PCS OnlineHR is produced as a modular package. This allows clients to select various HR modules that will leverage their internal resources. Modules such as Virtual HR, Benefits, Compliance, Payroll, HRO, BPO, and ASO act as a solution to manage basic operations. These modules incorporate highly sophisticated business rules and may be integrated with enterprise resource planning functions. Achieve Data Integration with Complete Flexibility With people-related costs averaging over 60% of total corporate expenditures, firms are paying increased attention to the contribution made by their workers and are developing a new model for HR. This model includes programs to improve the efficiency, effectiveness, and productivity of the workforce. To be fully effective, these programs require new processes supported by leading technologies. PCS OnlineHR Self-Service Human Capital Management Systems allows your workforce to update and use employee-specific information, online via a browser, that is personalized to an individual's role, experience, work content, and information needs. By allowing managers and employees to access and manage information and transactions in a paperless environment, you can streamline business processes, decrease costs, and improve service. With managers and employees empowered to update and maintain their own information, HR professionals can now move from being transaction processors to being consultative partners. Why spend hundreds of thousands, if not millions, of dollars implementing HR self-service and maintaining your own HR software when it may be obsolete in a year or less? With PCS OnlineHR, you get a custom human resource management solution powered by the very latest technology, all online, all the time. System features on following pages.

2 PCS OnlineHR System Features Employee Recruiting Module Internet job postings Interview questions Interview evaluation documentation On-line job applicants database Job Applicant Tracking: Background or reference check Contact data (address, telephone, ) Name, address, date applied, applicant ID EEO information File attachments (i.e.. Resume, etc) fax or pdf Import to employee records database Instant notification to payroll New hire procedures and database Notes Previous employers Position applied for Skills inventory Search, sort and report capabilities Employee Records: Attendance records Birth date, sex, marital status, nickname EEOC information Employee Photo, Name, address, social security number Education and certifications address Emergency contacts Employment status history and tracking Hire date, length of service, seniority date Job description Notes field Orientation checklist and accompanying receipts (i.e.. Handbook, employment at will, priority information and/or non-compete, etc) Organization information (history, assigned location, division, department, job title, job description. OSHA injuries and illnesses, OSHA 300 log information Online file interface and storage (i.e.. Resume, insurance applications, W4, etc.) Performance reviews, history Part time/full time report to determine benefits eligibility (ex. Life ins.)

3 PTO, sick, vacation, personal time tracking Safety and training records Skills inventory Supervisor Supervisor history to know who has been supervisor of any given employee Telephone number Termination module Termination date, type, reason, rehire status Training log Training skills inventory to help employee with competency issues Terminated employee record history database Unemployment Insurance tracking W4, I9 status, EEOC reporting data, ADA, VETS 100, union, shift, Visa expiration tracking, I-9 tracking, workers compensation class code Work schedule online Benefit Compliance Tracking: All records can be electronic filled and printed All records are populated from master employee database Cobra compliance system ERISA HIPAA Records are electronically signed and filed Compensation Records: Amount and pay periods for normal pay periods Annualized earning report, Salary history since hire date, performance review system on line Bonus tracking, award dates, bonus type, review date, flat amount or percentage of pay, comments Cost center allocation Effective dates of any pay adjustments FLSA Interface to employee records Last review date, review period and next review Pay rate Pay stubs online Online time clock with payroll EDI or integration Over time reporting and query by date, pay period, month, quarter, annually Review documentation (format, ratings, comments, reviewer) Benefits Enrollment and Administration: 401k enrollment, census reporting for discrimination testing

4 Ability to have dependent info, number of dependents covered under benefits Ability to enroll off-line and upload the laptop enrollment into paperless system. Ability to send HIPAA secure data transfer to insurance carriers Benefits enrollment alert module Benefit status change report Consolidated billing report to facilitate invoice audits Claims filing hyperlink COBRA, FMLA, ADA tracking, eligibility (qualifying event), payments, notification letters, exceptions report Dependent information for benefits enrollment Eligibility tracking, waiting periods, location, job title, qualifications Employee benefit census for discrimination testing, 5500 reporting and future RFP's Employee enrollment confirmation statement Employee annual total compensation statement Form letters for eligible employees Medical Expense Reimbursement Plan Administration On-line enrollment forms Open enrollment tracking Plan descriptions online Rate tables for each specific plan Real time benefits reports Report to be able to differentiate between pre-tax/post tax Section 125 administration POP, FSA, dependent care, HSA and HRA Workflow process that will notify HR, benefits administrator, payroll and/or broker of employee eligibility, enrollment, changes or service actions needed Report Generation With Sort and Edit Capabilities: Anniversary list All reports are fire walled for controlled access capabilities All reports can download to excel spreadsheet Birthday list Benefits report COBRA tracking Dependent list Emergency information Employee pay history Employee census Employee counseling Education history FMLA reports Inactive/terminated employees

5 Import capability, excel, csv, ASCII, txt New hires Payroll time submission history Performance (reviews) management PDF supported reports Time sheet tracking Training history with expiration dates for tracking Work schedule vs. actual time punch General System Capabilities: All employment postings All client-specific forms storage and retrieval Controlled access and security protocols to provide employee and manager self service, total client access Customized web page for each client Custom report writer Employee handbook delivery and up-date Employee communications capability (i.e.. To support job postings, on-line application to internal postings, general employee communications, etc) File import/export capabilities Hyperlink to custom information and training sources (i.e.. BNA, CCH, embedded training libraries, external training providers, etc) Hyperlink to general references (i.e., Social Security Administration, OSHA, DOL, ERISA, INS, and other state and federal sites) Hyperlink to customized sites for ancillary services Job description generation and up-date On-line time and attendance tracking Online: Policy manuals, benefits, all employer forms and documents, etc Payroll interface Succession Planning Vacation, PTO approval Workers Comp Management OSHA Log 300 Information database Workers' Comp actual premium calculation module Workers' Comp annual audit management Workers' injury reporting Workers' Comp claim filing and management Workers' Comp clinic database Workers' Comp certificate request Training (multimedia online video, text, power point, or flash) Employee online HR training (customize quiz author by employer) Orientation Privacy Safety, OSHA

6 Standard 3 levels of Administration Employer Security Password Log-in Employee Security Password Log-in Manager Security Password Log-in Standard Payroll Interface Custom Timesheet Functions (Provide edit, store, adjustment, overtime, custom pay codes functions etc.) New Employees Payroll Profile Export to any Payroll Provider (csv or txt) Standard Online Time Clock Standard Online Time Sheet Export (csv or txt) Time Clock Integration are Available (custom feature)