Purdue University Calumet

Purdue University Calumet SUPERVISOR S GUIDE TO EFFECTIVELY ONBOARDING A NEW EMPLOYEE (FEBRUARY 2013)

Table f Cntents Page #: Intrductin... 2 The PUC Onbarding Prcess... 3 Cmpnents f PUC s New Emplyee Prgram... 4 Yur Rle and Others... 5 Using this Guide... 6 Actins t Take Nw... 7 Phase I: Preparing fr Yur New Emplyee... 8 Phase II: Yur New Emplyee s First Day... 12 Phase III: Yur New Emplyee s First Week... 16 Phase IV: Yur New Emplyee s First Mnth... 18 Phase V: Yur New Emplyee s Future Actins... 24 PUC Supervisr s Guide t Onbarding a New Emplyee page 1

Intrductin D Yu Remember Yur First Days as a New Emplyee? It was prbably an exciting yet smewhat hectic time; perhaps verwhelming. Starting with a new cmpany is like ging t a freign cuntry. Everything is different: the peple, systems, language, and culture. It s everyne s respnsibility t help a new emplyee successfully assimilate int ur culture and becme a prductive member f the University and yur department. Yu, as the supervisr, directly benefit. The Supervisr s Guide t Effectively Onbarding a New Emplyee The mre yu can d upfrnt t prepare, the mre successful yu and yur new emplyee will be. This is yur guide let it guide yu. When the time cmes t nbard a new emplyee, keep this guide and the New Emplyee Guide at hand fr easy reference. They are designed t make the jb f nbarding a new emplyee easier. The Guide was created fr yu after careful cnsideratin. It may require yu t learn the prcess and may take sme time t adjust, but the benefits, we feel, are great. PUC Supervisr s Guide t Onbarding a New Emplyee page 2

The PUC New Emplyee Onbarding Prcess Integrating int a new jb and envirnment takes time. At Purdue University Calumet (PUC), we ve divided it int five phases: Phase Objective Sample New Emplyee Activities The new emplyee s first impressin. Prepares them fr emplyment and cmpletes administrative requirements. I. Preparing fr the first Day II. First Day III. First Week IV. First Mnth Welcme the emplyee! A day f discvery, administratin and intrductins. Help the emplyee get acquainted with the University and with his r her new rle. The emplyee becmes a prductive member f the Purdue family. V. Future Actins Onbarding is an nging learning prcess. The emplyee cntinues his r her rientatin. Receives New Emplyee Guide. Cmpletes administrative frms. Reviews infrmatin abut Benefits. Receives welcme call frm supervisr. Prepares fr the first day. Meets with Human Resurces t discuss benefits and emplyment plicies. Turs the University and gets access with Ambassadr. Turs department and wrkspace with Orientatin Cntact. Meets with Supervisr. Shadws a clleague and n-thejb training. Accesses University infrmatin n the New Emplyee page. Begins first prject. Learns mre advanced prcesses. Meets with Supervisr. Meets with ther departments t learn their functins. Learns mre abut University services and benefits. Immerses in University culture. Cntributes ideas. Meets with Supervisr and creates develpment plan. Attends NEO. Attends any frmal training. Attends frmal check-in meeting. 90-day perfrmance evaluatin. PUC Supervisr s Guide t Onbarding a New Emplyee page 3

Cmpnents f PUC s New Emplyee Prgram A suite f materials aimed at intrducing new emplyees t the University and helping them t mre easily becme successful cntributrs and clleagues. The PUC New Emplyee Guide Mailed t the new emplyee s hme, this bklet lists all the activities a new emplyee must cmplete during their first cuple mnths, including interactins with yu. The PUC New Emplyee Online Prtal New Emplyee Ambassadr Fund at http://webs.purduecal.edu/hr/nbarding/, this nline resurce cntains vital infrmatin fr new emplyees that can be viewed, dwnladed, and printed. (The prtal als has a sectin fr the Supervisr!) On the first day, each new emplyee will meet his r her New Emplyee Ambassadr - a persnal guide and partner fr getting up and running successfully! Yu, the Supervisr! New Emplyee Orientatin (NEO) Wrkshp Yu are yur new emplyee s g t persn and ne f the mst imprtant cmpnents in the success f this prgram. Within the first 60 days, all new emplyees will attend an infrmative and interactive wrkshp n all things PUC! Human Resurces and the entire PUC family! Everyne here at the University is cmmitted t helping a new emplyee and yu, the Supervisr, succeed, beginning with the Human Resurces Department. PUC Supervisr s Guide t Onbarding a New Emplyee page 4

Yur Rle and Others Rle Supervisr / Department Orientatin Cntact* Respnsibilities Preparing wrkspace. Intrductin t clleagues Departmental prcedures Jb expectatins Jb specific training Ensuring cmpletin f required training. (Supervise fr Success / One Purdue) Ensuring attendance at NEO. Evaluatin prcess Cnducting 90-day evaluatin (if applicable) HR Administrative infrmatin Cmpliance Benefits University Prcesses Legal One Purdue Access New Emplyee Ambassadr University infrmatin University Tur & facilities (key/parking/cmputer, etc) Peple Culture aspects Getting access and nline Basic training (phne, email, time cards, etc) *Yur Rle versus Yur Department Orientatin Cntact The Department Orientatin Cntact yu chse will help rient the new emplyee and be a g t persn when yu are unavailable, while assisting in the many tasks in rder t prepare and nbard a new emplyee. A few tips: Chse smene knwledgeable, but als eager and patient. It s best t delegate, nt cmpletely disassciate yurself frm the prcess. Yu decide hw t split up tasks between yu and yur department cntact. Include this new rle int the department cntact s perfrmance evaluatin. PUC Supervisr s Guide t Onbarding a New Emplyee page 5

Using this Guide in Cnjunctin with the New Emplyee s Guide The New Emplyee s Guide des just that it guides an emplyee thrugh the first mnths f emplyment, prviding instructins t cmplete certain actins that will help him r her succeed. The culminatin f these is a series f meetings with yu. Within each phase, yu as the supervisr als have actins yu shuld cmplete. There is a pattern within each phase: Review what the new emplyee has accmplished t date. D a list f actins. Discuss critical tpics with the new emplyee. Plan fr the next phase. Imprtant Nte: Every emplyee and situatin is different. The infrmatin cvered as well as the timeline is imprtant, but yu have the final decisin n whether t cver everything exactly as prescribed. Supervisr Supprt In this prcess, yu may feel yu have an increased level f respnsibility but yu als have an increased level f supprt. Human Resurces Onbarding Cnsultant Ext. 2191 Human Resurces Staff Training Ext. 2143 Human Resurces Emplyment Ext. 1106 PUC Supervisr s Guide t Onbarding a New Emplyee page 6

Actins Every Supervisr Shuld Take (Right Nw) Even if yu are nt expecting t hire a new emplyee sn, yu shuld begin t make preparatins. Anything yu d in advance helps make the prcess smther when the time cmes s yur emplyee can becme prductive sner. Read the New Emplyee Guide, which a new emplyee will receive befre starting. Cntact Human Resurces fr a cpy, r dwnlad it nline at http://webs.purduecal.edu/hr/nbarding/infrmatin-fr-supervisrs-f-newhires/preparing-fr-yur-new-emplyee/ Create a flder called New Emplyee. In it, begin t accumulate infrmatin yu feel wuld be useful t a new emplyee abut the department, r a specific jb. Chse yur Department Orientatin Cntact. Have that persn review this dcument as well as the New Emplyee Guide. Create an rganizatinal chart (wh des what in the department) and bis fr the peple f yur department. Make a list f the tls yur department uses (cmputer applicatins, templates, frms, nline subscriptins, intranet pages, etc.). Where pssible, frmally dcument the prcedures f yur department. Limit the amunt f verbal training. Tip: Enlist the help f yur rientatin cntact r ther individuals in the department wh are lking fr a develpment pprtunity. Schedule a meeting with yur team and create a list f ptential questins a new emplyee may ask abut yur department. Assign smene t create an answer list and share it with the department. If yu have supervisrs reprting t yu, in rder t mtivate them t effectively nbard new emplyees, add a measure int their perfrmance review: time taken fr new direct-reprts t becme prductive. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 7

Phase I: Preparing fr Yur New Emplyee s First Day Nw that yu re expecting a new emplyee, planning fr his r her arrival is critical. A new emplyee lks fr immediate cnfirmatin that jining PUC was the right decisin. Review what s ccurred: Read the sectin f the New Emplyee Guide Phase I: Preparing fr Yur First Day t understand the activities yur new emplyee is cmpleting at this time. D: Cmplete the New Emplyee Lgistics checklist n page 9. Create a list f Jb & Department-Specific Learning Activities n pages 10-11. Obtain the jb descriptin frm HR t remind yu f the required skills f the psitin and the strengths f the new emplyee. Send an email t yur department (r discuss in a staff meeting) infrming them f the new emplyee; prvide backgrund f the persn s skills and experience, as well as start date and agenda. Create a flder fr the emplyee where yu can keep specific infrmatin t give them as well as infrmatin abut them. Brush up n PUC plicies and benefits; they may have changed since yu last hired smene. Schedule time with HR t review if necessary. Gather all histrical infrmatin frm the predecessr (if pssible), such as best practices, files, recrds, and metrics, t pass alng t the new emplyee. Discuss: Call and welcme the new emplyee. Cnvey hw excited yu are fr their arrival and answer any questins. Plan fr Next Phase - Day One: Receive a cpy f new emplyee s Day One Agenda. Cntact HR with cncerns. Receive call frm New Emplyee Ambassadr and cnfirm date & times ambassadr will spend with new emplyee n Day One. Schedule time n yur calendar t meet with the new emplyee n the afternn f the first day. Keep yur calendar as clear as pssible during the emplyee s first week. PUC Supervisr s Guide t Onbarding a New Emplyee page 8

New Emplyee Lgistics Checklist Receive ntice frm Human Resurces f emplyee s verbal ffer acceptance. Ensure Persnnel Actin Frm has been signed by hiring department head/directr and is being ruted fr signatures. (HR creates the PA frm and begins ruting prcess.) Receive cpy f Offer Letter and review (fr Admin/Prf psitins). Cntact HR with cncerns. Receive cpy f Welcme Letter and review (fr Clerical/Service). Cntact HR with cncerns. Prepare Key Request Frm and send t Human Resurces prir t the new emplyee s start date! Cntact Telecmmunicatin Services t arrange phne extensin, vice mail accunt and lng distance PIN. Cntact x2345 If applicable, request Banner Access fr new emplyee. Send e-mail t Sharn Rbey in SIS requesting either Advisr Query access r Banner INB access. If requesting Banner INB, be certain t indicate the Banner frms the new emplyee needs access t (i.e. SAADMS, SFAREGS, etc.) If applicable, receive ntice frm HR regarding OnePurdue rles fr new emplyee. Receive and sign the OnePurdue rle request frm and return t Human Resurces. Prepare wrkspace: Order name plate. Clean and prepare space. Remve ld flders r dcuments. Ensure pc/printer/telephne resurces are available. Equip with standard ffice supplies (pens, pencils, ruler, whiteut, scissrs, pst it ntes, writing tablets, printer paper, etc.) If applicable, rder business cards and r statinary. If applicable, make arrangements fr new emplyee t receive wrk unifrm/shes/safety glasses etc. Receive ntice frm Human Resurces re: date fr next New Emplyee Orientatin wrkshp. Ensure this date is reserved fr new hire s attendance at the sessin. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 9

New Emplyee Jb & Department-Specific Learning Activities There are three brad categries f infrmatin a new emplyee needs: 1. Generic infrmatin abut the University and fr all emplyees. 2. Department-specific infrmatin. 3. Jb-specific infrmatin. Generic Infrmatin is accunted fr in the New Emplyee Guide and in the new emplyee s interactins with Human Resurces, New Emplyee Ambassadr and at the New Emplyee Orientatin (NEO) Wrkshp. Department-Specific and Jb-Specific infrmatin is yur respnsibility. Hw yu cnvey this infrmatin is up t yu and can take many frms: Shadwing a clleague in yur department Meeting clleagues in ther departments with whm they will wrk clsely Manuals and ther dcumented instructins and prcedures Caching sessins cnducted by yu r thers Frmal training, either classrm r nline Use the wrksheet n the next page t aid yu in develping a list f Jb & Department- Specific Learning Activities that the new emplyee will cmplete ver time. Nte: Yu will be referring back t this wrksheet ften thrughut yur new emplyee s nbarding. PUC Supervisr s Guide t Onbarding a New Emplyee page 10

Jb & Department-Specific Learning Activities Create a list f activities a new emplyee shuld cmplete t learn abut the department and jb. Sme cmmn activities have been ppulated fr yu. When Activity Wh Materials Ntes Day One Review Jb Descriptin. Supervisr Jb Descriptin Day One Department rientatin. Supervisr and/r Dept Orientatin Cntact Day One See page 15 Day One Week One Week One Week One Week One Shadw a clleague in yur department. Review manuals and ther dcumented prcedures. Available tls, resurces and infrmatin. Week One Mnth One Mnth One Mnth One Mnth One Mnth One Mnth One Future Actins Future Actins Future Actins OnePurdue Classrm training Caching with yur supervisr and/r thers. Meeting clleagues in ther departments. Other training, either classrm r nline. Emplyee Develpment Plan Supervisry Training. Emergency Preparedness training. Advanced Safety Training. Future Actins PUC Supervisr s Guide t Onbarding a New Emplyee page 11

Phase II: Yur New Emplyee s First Day It s nt the time t verwhelm a new emplyee, but he r she is excited t get started. Dn t assume yur emplyee will cme in perfect and knwing everything. Yu hired the best persn fr the jb but that persn still needs guidance. Review what s ccurred: Read the sectin f the New Emplyee Guide Phase II: Yur First Day t understand the activities yur new emplyee is cmpleting at this time. Discuss with HR if there have been any issues t date and cnfirm all activities have been cmpleted successfully. At the end f the first day, cntact the new emplyee s Ambassadr t discuss any issues and cnfirm all activities were cmpleted. D: Upn arriving, intrduce new emplyee t Orientatin Cntact and ther team members (ask what name the new emplyee prefers t ges by). Orientatin Cntact cnducts Department Orientatin (see page 15). Secure additinal items new emplyee needs. Discuss: Cnduct first-day meeting with new emplyee (see page 13). Plan fr Next Phase Week One: Determine the Jb & Department Specific learning activities the new emplyee will cmplete during the first week (see page 11). Schedule a day t have lunch with new emplyee and invite him r her. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 12

First-Day Meeting with New Emplyee Each supervisr appraches a new emplyee s first day slightly differently, but the gal is t welcme the new emplyee and prvide the infrmatin t get started. During yur first meeting with the new emplyee, discuss the fllwing: Cnfirm they were able t cmplete all actins with HR, New Emplyee Ambassadr and Department Orientatin Cntact. (See Phase II: Yur First Day f New Emplyee Guide). Review the jb descriptin. Explain specific respnsibilities and 90 day evaluatin frmat and prcess (if applicable). Discuss yur expectatins. In what ways they ll be expected t cntribute. Prvide bis f team members & department rganizatinal chart. Prvide ther materials yu have cllected in the emplyee s flder. Discuss the department s missin and gals. Wh are the department s custmers and wh supprts the department. The new emplyee s wrk hurs, the department s ffice hurs, lunch hur, break times, and vertime plicy/prcedure (if applicable). Departmental dress cde and any ther department-specific plicies. Wh t call when ill r late reprting t wrk, including necessary frms. Emergency prcedures, emergency exits, strm safe area, building deputies. The new emplyee first prject (see next page). Remember t cmmunicate pririties and a timeline. The emplyee s schedule f activities fr week ne, including: See the New Emplyee Guide Phase III: Yur First Week. Jb & Department Specific Learning Activities frm page 11. Yur schedule fr the week and the best time t reach yu fr questins. Any additinal questins the emplyee might have. Tip: New emplyees are generally willing t try different behavirs as they adapt t their new envirnment. The first week, therefre, is a perfect pprtunity t prvide the emplyee with a clear understanding f prductivity, quality, and behavir. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 13

Prject Infrmatin Sheet Prject name: Prject leader: Prject teammates: My rle: Prject bjectives: Initial actins: 1. 2. 3. Resurces needed: First deadline: Final deadline: PUC Supervisr s Guide t Onbarding a New Emplyee page 14

Department Orientatin On the first day, a new emplyee will discuss with yur department rientatin cntact: Emplyee wrkspace: Phne. Persnal cmputer and printer (if applicable). Furniture (desk, chair, filing space). Supplies such as pens, flders, pst-it ntes, stapler, and staples. Nameplate. Department tur: Lcatin f Break rms and restrms. Lcatin f Cnference rms, Cpier, fax rms, and Mail statins. Instructins fr cmmunicatins tls: Use f Office Telephne Advanced Features Setting up Vice mail, and the recmmended utging greeting. Use f Fax machine, Printers, Cpy machine and ther devices. Other items as instructed by Supervisr: PUC Supervisr s Guide t Onbarding a New Emplyee page 15

Phase III: Yur New Emplyee s First Week During the first week, the emplyee is mst likely nt yet cnfident but shuld be mre familiar with his r her rle and the cmpany. Believe it r nt, many new emplyees cmplain their first week is bring, s check-in ften with them. Review what s ccurred: Read the sectin f the New Emplyee Guide Phase III: Yur First Week t understand the activities yur new emplyee is cmpleting at this time. At the end f the first week, cnfirm the new emplyee has shadwed the designated clleague. D: Check-in ften with the new emplyee (dn t wait fr a new emplyee t cme t yu. They generally will nt fr fear f lking incmpetent). Begin inviting new emplyee t key meetings. Create pprtunities fr the emplyee t interact with thers emplyees and understand University culture. Encurage ther clleagues t invite new emplyee t partake in campus activities. If the new hire has direct reprts, set up meetings with them and their supprt staff. Schedule ne-n-ne meetings fr new hire t meet with departmental and ther clleagues he/she will be wrking clsely with. These meetings can ccur thrughut the first mnth. Department Orientatin Cntact shares instructins fr reserving cnference rms n campus and campus mail prcedures. Invite the new emplyee t jin yu fr lunch. Invite ther team members and reinfrce the message that the new emplyee s cntributins will be appreciated. Discuss: Cnduct first week meeting with new emplyee (see page 17). Plan fr Next Phase Mnth One: Determine the Jb & Department Specific learning activities the new emplyee will cmplete during the first mnth (see page 11). PUC Supervisr s Guide t Onbarding a New Emplyee page 16

First-Week Meeting with New Emplyee Twards the end f the first week, meet with the new emplyee t discuss the fllwing: The Week One Actins t Cmplete checklist in the New Emplyee Guide. Feedback frm the shadw sessins with department clleague(s). Yur initial feedback (infrmal) n the new emplyee s perfrmance t date. Tip: It s never t early t prvide feedback. Until then, a new emplyee is uncertain f their actins. Cnfirm the date f the next New Emplyee Orientatin Wrkshp and encurage yur new emplyee t attend. If applicable, discuss the OnePurdue training plan and cnfirm dates fr required classrm based wrkshps. If applicable, the new emplyee s feedback n his r her direct-reprts. If applicable, the department s staff meeting schedule. The prcess fr the new emplyee t request time-ff. If applicable, the travel and expense reimbursement prcess. Freseeable challenges the new emplyee may encunter and hw t vercme them. Yur cmmunicatin style - whether yu prefer email versus phne, an pendr versus scheduled meetings - and hw yur styles can wrk tgether. Yur apprach t time management and what the emplyee can d t make better use f his r her time. The emplyee s schedule f activities fr mnth ne, including: See the New Emplyee Guide Phase IV: Yur First Mnth. Applicable Training. Jb & Department Specific Learning Activities frm page 11. Yur schedule fr the mnth and the best time and methd t reach yu. Any additinal questins the emplyee might have. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 17

Phase IV: Yur New Emplyee s First Mnth The emplyee shuld be feeling mre cmfrtable nw and ready t take n mre respnsibility; he r she is eager t demnstrate that yu made the right hiring decisin. Review what s ccurred: Read the sectin f the New Emplyee Guide Phase IV: Yur First Mnth t understand the activities yur new emplyee is cmpleting at this time. D: Cntinue t check in at least nce a week; encurage the new emplyee t share any frustratins. Tip: A check-in can ccur in persn r ver the phne if yu are traveling. Begin t create a Develpment Plan fr emplyee (see pages 20-21) Discuss: Cnduct first mnth meeting with new emplyee (see page 19). Plan fr Next Phase Future Actins: Determine the Jb & Department Specific learning activities the new emplyee will cmplete in the future (see page 11). Receive cpy f new hire s invitatin frm the Vice Chancellr t attend New Emplyee Orientatin (NEO) and ensure emplyee cnfirms attendance and submits lunch preferences. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 18

First-Mnth Meeting with New Emplyee Twards the end f the first mnth, meet with the new emplyee and discuss the fllwing: The Mnth One Actins t Cmplete checklist in the New Emplyee Guide. Hw yu feel the emplyee is perfrming, using page 22 as a template. What is mst imprtant t yu as far as yur emplyee s wrk bjectives. PUC s strategic plan and key initiatives in yur area. The PUC Cre Elements f a Perfrmance Evaluatin The department s perfrmance evaluatin prcess and cycle and the criteria and evaluatin frm that will be used t evaluate the new emplyee s perfrmance. PUC s Cre elements f a Perfrmance Evaluatin can be accessed nline at the New Emplyee Web page. http://webs.purduecal.edu/hr/nbarding/ A sample PUC Perfrmance Evaluatin template can be accessed nline at the New Emplyee Web page. http://webs.purduecal.edu/hr/nbarding/ Rewards and recgnitin pprtunities and hw t apply. The emplyee s career gals: Create a develpment plan (see pages 20-21). What the emplyee shuld d if he/she has a cnflict with anther emplyee. New ideas the emplyee may have. Give them a chance t integrate and then capture their ideas NOW. Dn t wait until they frget what they did n their ld jb and becme t much a part f the system (see page 23). The emplyee s schedule f activities fr the future, including: See the New Emplyee Guide Phase V: Future Actins. Applicable training dates. Jb & Department Specific Learning Activities frm page 11. Any additinal questins the emplyee might have. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 19

Emplyee Training & Develpment Plan Yur emplyee s training and develpment can take n many shapes and frms, frm: - Infrmal n-the-jb training. - Frmal classrm and nline training. - University-spnsred educatin pprtunities, including tuitin reimbursement. Even if it is infrmal, yu and yur emplyee shuld create a develpment plan by: Breaking dwn yur emplyee s jb by task and the necessary skills. Determining hw well-develped are his r her skills. If a gap exists between the necessary skills and the emplyee s skills, discuss ptential training and educatinal assistance t address it. Create a develpment plan, including milestnes, t help address yur develpment (see next page). PUC Supervisr s Guide t Onbarding a New Emplyee page 20

Emplyee Develpment Plan Emplyee Develpment Plan Emplyee: Date: Jb Title: Skills t be Develped 1. 2. 3. Develpment Methds Supervisr Respnsibilities Emplyee Respnsibilities Tls/Resurces Skill #1 Skill #2 Skill #3 Measure f Success (Perfrmance Objective) 1. 2. 3. Signature Supervisr Emplyee PUC Supervisr s Guide t Onbarding a New Emplyee page 21

Hw Am I Ding? Althugh yu and yur new emplyee will have regular perfrmance discussins and his/her perfrmance will be frmally reviewed n an annual basis, it s gd t peridically prvide input regarding hw yu feel he/she is perfrming. Yur first impressin f new emplyee: Hw yu feel abut new emplyee s perfrmance t date: New Emplyee s strengths: _ New Emplyee s imprvement areas: _ Actin steps new emplyee can take t imprve (bks, training, etc.): 1. 2. 3. PUC Supervisr s Guide t Onbarding a New Emplyee page 22

I Have an Idea! Ideas are valued at PUC n matter what yur psitin r the idea s subject matter. Cmplete this frm t discuss with yur supervisr r drp it ff at Human Resurces (it can be annymus). Frm there, it will be ruted t the apprpriate persn. T: Yur name (ptinal): Descriptin f idea: My idea will (check all that apply): Imprve Prductivity Other: Why I think it will wrk: Key peple needed t make it happen: Obstacles that may be encuntered: Overcming bstacles: PUC Supervisr s Guide t Onbarding a New Emplyee page 23

Phase V: Yur New Emplyee s Future Actins Yur new emplyee s rientatin and learning des nt end after the first mnth. Review what s ccurred: Read the sectin f the New Emplyee Guide Phase V: Future Actins t understand the activities yur new emplyee is cmpleting at this time. Discuss the emplyee s feedback f New Emplyee Orientatin Wrkshp. Cnfirm with Human Resurces that new emplyee cmpleted required OnePurdue Training. D: Cnduct Prvisinal Emplyment Evaluatin review fr new emplyee after ninety days. (if applicable) Cntinue t check in at least nce a week; encurage the new emplyee t share any frustratins. Discuss: Cnduct a Frmal Check-In meeting with the new emplyee (See page 26). Schedule a meeting t cnfirm emplyee cmpleted all actins. The Mnth One Actins t Cmplete checklist in the New Emplyee Guide. Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 24

The PUC New Emplyee Orientatin (NEO) Wrkshp Here is a sampling f what past new emplyees have said abut the NEO: I lved it! I learned a great deal and received helpful infrmatin t bring back t my desk fr reference. It was a very psitive experience and a great way t meet ther new emplyees. It ffered clarity and a place t ask questins. I appreciated the Senir Leadership team taking time t speak t us and have lunch with us! Tpics cvered during NEO: The University s histry, missin, visin and strategic gals. The basic principles that guide the University and its emplyees. The Senir Leadership team and rganizatin structure. Lunch with the Senir Leadership team! Available emplyee services and cmmittees. Infrmatin abut emplyees and spuses attending PUC as a student. Basic campus safety. PUC Supervisr s Guide t Onbarding a New Emplyee page 25

Frmal Check-In Meeting A Frmal Check-In Meeting is designed t mre quickly address issues. An emplyee prblem usually becmes unslvable when it ges n fr t lng withut interventin. Tip: Dn t schedule it t sn. Allw the emplyee a chance t frmulate pinins, questins, and cncerns. Tip: Getting ut ff campus is a great way t have an pen discussin During it, yu shuld prbe: Des the emplyee adequately understand his r her rle? Is this the jb he r she expected? Is there buyer s remrse? If the jb is nt what was expected, what can be dne? What ideas des the new emplyee have t imprve the department and/r cmpany? Is the emplyee having truble fitting in r having difficulty with anther emplyee r department? What can be dne t reslve it? Des the new emplyee see a career path? Hw can yu help that materialize? Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 26

Ntes: PUC Supervisr s Guide t Onbarding a New Emplyee page 27