Fixed Scope Offering Fusion Financial Implementation Mindtree limited 2015
Agenda Introduction Business Objectives Product Overview Key Implementation Features Implementation Packages & Timelines Cloud App Services Implementation Approach High Level Project Plan High Level Scope (Package1 to Package3) Application Scope Scope Exclusion Implementation Methodology Key Assumptions Project Deliverables Project Team Structure Optional Expansion Packs Mindtree Facts 2
Introduction Mindtree would like to present this fixed scope offering for Fusion Financial implementation in cloud. Mindtree is an Oracle gold partner and Fusion capability building is one of its top corporate priorities and part of Organization strategic objectives to expand its services offering around cloud and related technologies. We have Oracle certified Fusion Financial professionals with strong domain knowledge,implementation skills and years of delivery experience. This document provides a quick walkthrough of the fixed scope offering of Fusion Financial implementation that includes Fusion Financial product features, high level scope, timelines, assumptions & dependencies. 3
Business Objectives Implement a disciplined Financial management environment providing relevant insight and operational rights to users at different levels in the Financials chain and various levels in the organizational hierarchy Integrated processes with accurate record keeping & accounting To have Real Time Reporting & Analysis of the organization's Financial Position To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing Holistic view with In-built intelligence, role-based dashboards and embedded decision support system Unify and automate processes across all departments Maintain the smoothest business operations while keeping maximum controls Elimination of paper work with goal to achieve online and efficient environment Native user experience that allows key functionalities accessible from mobile web browsers of mobile Apps 4
Oracle Financials Cloud and Overview of Fusion Financials Financial Management Financial Reporting SOCIAL Financial Analytics Planning and Budgeting Cash and Treasury Management MOBILE INTEGRATION Travel and Expense Management Order Capture, Revenue and Collections Governance, Risk and Compliance ANALYTICS Improve Productivity Increase Insight 5
Key Implementation Features Faster Deployment of Essential Business Functions with Lower Costs Rapid Activation of Service Configuration of Defined Scope Fully Provisioned & Working System Simplify Your Journey To The Cloud Rapid implementation methodology mpace based on OUM 6
Implementation Packages & Timelines Name Subscription Modules Duration Package 1- Oracle Fusion Financial Cloud Essentials Package 2- Oracle Fusion Financial Cloud Complete Suite Package 3- Fusion Financials Accounting Hub (co-existence) Oracle Fusion Financial Cloud Service Fusion Financial Reports Center Cloud Service Fusion Transactional Business Intelligence Oracle Fusion Financial Cloud Service Fusion Financial Reports Center Cloud Service Fusion Transactional Business Intelligence Fusion Expenses Cloud Service Fusion General Ledger Fusion Payables Fusion Payments Fusion Receivables Fusion Assets Fusion Cash Management Sub ledger Accounting (SLA) Fusion General Ledger Fusion Payables Fusion Payments Fusion Receivables Fusion Assets Fusion Cash Management Sub ledger Accounting (SLA) Fusion Expenses 16 weeks 18 weeks Oracle Fusion Financials Accounting Hub Fusion Accounting Hub 12 weeks 7
High Level Program Plan: Package-1 8
High Level Program Plan: Package-2 9
High Level Program Plan: Package-3 10
Application Scope Process Ledger Activity Single Ledger will be defined based on reporting requirement Legal Entity Chart of Accounts Single Legal Entity will be defined based business requirement Required COA (with segments, labels and value sets) will be defined based on business requirements, date effective account hierarchies would be defined based on parent child relationship between segment values. Up to seven (7) segments in the CoA structure would be defined Asset Books and Categories Single fixed asset book shall be created with max 10 asset categories. Customers & Suppliers Required customer and supplier data will be created /loaded in the system Security Bank Accounts Integrations specific application roles: Accounts Payable Manager, Accounts Payable Supervisor, Accounts Receivable Manager, Asset Accountant, Asset Accounting Manager, Cash Manager, Collections Agent, Collections Manager, Expense Auditor, Expense Manager, Financial Analyst, Financial Application Administrator, General Accountant, General Accounting Manager, Intercompany Accountant, Tax Accountant, Tax Administrator. One Customer specific data role for each of the implemented application roles Required bank account details shall be created Up to four(4) integrations to be defined( card companies and Bank EFT). 11
Application Scope(Contd.) Applications Key Processes Setup Activity General Ledger Expense Management Manage Journals: Manage Journal Entries Manage Recurring / Allocation Journals Manage Intercompany Journals Journal Approvals Budget Journals Account Balance Reporting: Account Balance Translation Account Balances Revaluation Account Balances Multi Reporting Consolidation & Eliminations Account Balance Analysis: Real Time Account balance Analysis through Excel Manage Expense Report: Submit expense reports Integrated Mobile expense report submission Manage expense report audit Expense report approval Manage Employee advances Expenses Reimbursement: Employee expenses reimbursement Corporate card expense payment Ledger sets data access sets Intercompany Balancing Rules Journal Approval Rules Auto Post Criteria Sets Journal Reversal Criteria Sets Accounting and Reporting Sequences Allocations and Periodic Entries Revaluations Historical Rates Open First Period Expenses System Options Expense Report Templates Expense Approval Rules Conversion Rates and Policies 12
Application Scope(Contd.) Applications Key Processes Setup Activity Accounts Payables Accounts Receivables Suppliers & Supplier Invoice Management: Manage Suppliers Manage Supplier Invoices Invoice Approvals Spreadsheet based invoicing Withholding On invoices Supplier Payments and Prepayments Supplier Single Payments and Batch Payment Payment Printing, Payment Voiding/Hold/Reissue GL Reconciliation: Payables & GL Reconciliation Manage Customers & Customer Invoices: Manage customers Manage customers Invoices Invoice adjustments Credit memo application Advance billing revenue recognition Customer receipt management: Manage customer receipts Automatic customer receipts Credit card receipts processing Receipt reversal/refund Auto receipt Application GL Reconciliation: Receivables & GL Reconciliation Configure Procurement Business Function Procurement Agents and Suppliers Common Options for Payables and Procurement Distribution Sets Invoice Tolerances Disbursement System Options Receivables System Options Receivables Activities Auto Accounting Rules Remit-to Addresses Standard Memo Lines Funds Capture Payment Methods Funds Capture Process Profiles Internal Payees Payment Systems Receipt Classes and Methods Lockbox Transmission Formats for Lockbox Statement Cycles Create Customer Approval Limits 13
Application Scope(Contd.) Applications Key Processes Setup Activity Asset Management Cash Management Manage Assets: Manage fixed assets Manage Capital work in progress Asset addition through payables & spreadsheet Manage asset impairment Manage asset retirement Manage Asset details: Manage asset locations Manage asset employee assignments Manage asset category Asset Depreciation: Asset depreciation Unplanned asset depreciation Suspend depreciation Bank Reconciliation: Import bank statement Auto/Manual bank reconciliation Reconciliation tolerances Manage External Transaction: Record external transaction Auto transaction creation from bank statement Reconciliations: Cash management & General ledger reconciliation Fixed Assets Flex field Value Sets Fixed Assets Key Flex fields System Controls Fiscal Years Asset Locations Asset Calendars Prorate Conventions Asset Categories Asset Books Payment Methods Payment Process Profiles Create Banks Branches and Accounts in Spreadsheet Upload Banks, Branches, and Accounts 14
Application Scope(Contd.) Applications Key Processes and Setup Activity Common Financial Module Intercompany Organizations: Manage Intercompany Organizations Intercompany Transactions: Intercompany Invoicing Intercompany Journals Intercompany batch Approvals Spreadsheet Based transaction batch Reconciliations: Intercompany reconciliation Intercompany Balancing Rules and Accounts Intercompany Accounts Intercompany Transaction Types Intercompany Organizations and Security System Options 15
Application Scope(Contd.) Process Activity Data Migration Migration of open balances and open transactions Migration of Assets Migration of Trial balance Migration of Master data like Active Suppliers, Active Customers and Banks Active Chart of Account Values Note: 1. Data has to be provided in Mindtree Template and only open transactions shall be Migrated 2. Migration of historical data is out of scope for the project Reports Email Alerts Development of 5 transactional Reports using BI Publisher Recommended Reports Customer Account Status Report Create Customer Statements Execution Report Payables Negative Supplier Balance Report Asset Register Report Trial Balance Report Development of 2 Emails Alerts (as per the requirements) SLA Modifications Development/modification of 2 SLA events (as per the requirements) 16
Scope Exclusion Configuration Details Single Sign On Third Party Integrations Custom Job Roles Data Extraction and Cleansing End User Training Change Management Migration of Historical Data Upgrade Single Sign On setup is not included in the current scope of work Integrations with third party systems (inbound/outbound) is not included in current scope of work Configuration ofcustom job roles would be not considered as part of the project scope Data extraction from third party system is not included in the scope of the project Mindtree would follow the train the trainer approach, and end user training is not included in the scope of the project Organization change management would be the responsibility of the customer Migration of historical data is out of scope for the project Upgrade of Fusion Application during project is out of the scope Country Localization Dependencies Legacy system data extraction is client s responsibility Change management will be clients responsibility Any Localization feature for any country is out of the scope Third party interfaces or extracts testing will be the respective vendors responsibility Client to provide the necessary facility to the Consultant while onsite Workstation, access, administration of projects - such as photocopy facilities, phones and other services All key users of client would be available at common location for all project execution activities including Key User Training and Testing 17
Implementation methodology: mpace for Fusion Financials 18
Key Assumptions Mindtree s mpace methodology based on OUM will be used for implementation. Implementation is based on cloud deployment model hosted at Oracle Organizational Change Management will be Client s responsibility Customer will avail required infrastructure that will be fully dedicated to implementation services Customer will accept providing the service remotely Any approvals and/or feedback from the customer will be the responsibility of customer project manager and must not exceed Two work days since the delivery date Single country and one language ( English) is included in scope All implementation activities, deliverables, Data Collection Sheets and other documentations will be provided in English Language Project execution will be via onsite offshore model Client would assign a project manager to manage clients stake holders team Client to finalize Subscription for respective product from Oracle prior to implementation start date Project Team training-only train the trainer sessions would be provided by Mindtree There would be no application upgrade during project implementation There would be two environments available One staging and one production environment 19
Project Deliverables Deliverables included in the scope Description Project Work Plan Configuration Requirement Questionnaire Application Configuration Document Test Plans and scripts Set up Document Training Material List of high level tasks and associated timelines Business Requirement questionnaire for solution design of the to be system Summarized configurations based on solution design. Test scenarios & results to test the solution Questionnaire to gather requirements Super user training material 20
Project Team Structure Mindtree Team Roles Project Manager Responsible for day to day project activities Weekly status reports /Milestones Issue and Risk escalation Interfaces the customer business team Gathers business and functional requirements Designs access and visibility model Develops solution prototypes Functional Consultant Maps requirements to the application Configures page and field layouts System set-up / field labeling Implements visibility solution Technical Consultant Conducts the integration & data migration workshops Provides data import guidance Provides feedback on data import process Validate customer data mappings Executes data migration process Customer Team Roles Project Manager Manages communication internally Manages and engages resources to participate in the project Learns various aspects of the application Dedicated to project from kick-off through go-live Business Process Lead Owner of business requirements Gathers user feedback during prototype, configuration, and validation phases Available as needed during the project (50%) Finance Accountant Data Specialist Responsible for formatting and cleansing data Ensures correct import data mapping Validates imported data Available as needed during project (25%) Financial SME/Super User Attends the business process workshops to provide detailed requirements Validates scope Validates configured application 21
Optional Expansion packs Integration with legacy applications Historical data upload Custom roles set up End user training Upgrade services for future releases Regression Testing framework for Upgrade process Post go live support beyond sustain period Implementation services for additional Fusion modules Fusion Automated Invoice Processing Cloud Service Fusion Advanced Collections Cloud Service Fusion Financial Reports Center Cloud Service Fusion Mobile Financial Reporting Center 22
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