Basware R&D: Tutustu ja vaikuta Laskuautomaatio

Transcription

1 Basware R&D: Tutustu ja vaikuta Laskuautomaatio Minna Snirvi, VP Product Management Basware Experience User Forum Collaborate. Innovate. Succeed. Australia Denmark Finland France Germany Netherlands Norway Sweden United Kingdom USA

2 AP Automation Solution Roadmap Minna Snirvi, VP Product Management Basware Experience User Forum Collaborate. Innovate. Succeed. Australia Denmark Finland France Germany Netherlands Norway Sweden United Kingdom USA

3 Agenda Alusta P2P Approach Roadmap P2P 1.0, 1.1 and 1.2 in short - Match Orders (Row) - Match Plans

4 OUR DEVELOPMENT FOCUS Multi-Enterprise, Unified Financial Processes Real-time B2B, Analytics & collaboration Easy-on-ramps, Accelerated Global Adoption & Coverage Examples: Roles-based UI experience Single B2B data structure Smart Client technology Flexible Deployment Options Examples: Dashboard Analytics Intuitive/ Smart tools Mobile Apps Social Media Collaboration Examples: CloudScan Catalogs Services Virtual Printer Connector Activation Services 3 Confidential

5 OUR DEVELOPMENT FOCUS Multi- Enterprise, Unified Financial Processes Examples: Roles-based UI experience Single B2B data structure Smart Client technology Flexible Deployment Options Value: Rapid user adoption Easier reporting No workstation installations Choice 4 Confidential

6 THE NEW PLATFORM

7 OUR DEVELOPMENT FOCUS Real-time B2B, Analytics & collaboration Examples: Dashboard Analytics Intuitive/ Smart tools Mobile Apps Social Media Collaboration Value: All the most relevant data at a glance Faster workflows with less manual input 24/7 access removes bottlenecks Faster issue resolution without passing the buck 6 Confidential

8 THE NEW PLATFORM

9 OUR DEVELOPMENT FOCUS Easy-onramps, Accelerated Global Adoption Examples: CloudScan Catalogs Services Virtual Printer Connector Activation Services Value: Maximize the total volume of einvoices Maximize invoice matching rates B2B document exchange is efficient and cost effective 8 Confidential

10 THE NEW PLATFORM

11 New ways of thinking Packages & Deployment methods Administration, Config & Rules

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13 IMPLEMENTATION TEMPLATES BUILT ON 25 YEARS OF P2P PROCESS EXPERTISE INPUT Basware P2P solutions OUTPUT Implementation Templates Best in class P2P processes P2P customer engagements 25+ years experience

14 RAPID IMPLEMENTATION Implementation Template Customer Options and System Data Collected Using Questionnaire Tool Rapidly Deployed System with Built in Best Practices for both on-site and SaaS deployment

15 QUESTIONNAIRE TOOL

16 Template x Template Y Template Z IMPLEMENTATION WITH TEMPLATES PAST: Best practises with parameterization of a packaged application FUTURE: Next practises with implementation template library Learning curve Learning curve Parameterization & customization Master Invoice Automation Package Template SOLUTION ANALYSIS IMPLEMENTATION SOLUTION ANALYSIS (1) IMPLEMENTATION OF MAIN SOLUTION REVIEW IMPLEMENTATION & OF FURTHER SOLUTION AUTOMATION & ANALYSIS (2) CUSTOMER SPECIFIC FUNCTIONALITY

17 Admin, Config & Rules

18 P2P ADMIN IP Admin has been replaced with P2P Admin and the Configuration tool P2P Admin/Configuration Tool User separation Enhanced administrative security User groups like PM Licences are not assigned to users Explanation - Separation of administrative and business users - NEW FEATURE! Administrators aren t permitted to edit their own accounts - NEW FEATURE! 2 types of user group now exist, Home user groups and Basic user groups Rights are assigned to Roles and Users have roles - NEW FEATURE! Value - Full segregation of duties all the way to the specific process means better security and fraud prevention - Stronger controls - - Removes and extra step 17

19 P2P ADMIN USER RIGHTS

20 P2P ADMIN Tab Explanation Value Suppliers Organization System Users Scheduler Suppliers are imported via anyerp, but you can make amendments directly through this screen NEW FEATURE! Configure Organization structures from this screen e.g. Groups, companies and organization units - NEW FEATURE! System users that administer P2P Admin and administer Basware services are managed here NEW FEATURE! Create scheduled tasks here and view scheduler history NEW FEATURE! (Previously IFace) Now you have full visibility of the suppliers in the system set payment blocks, terms, currency, etc. More comprehensive org structures now easily created stronger controls, better reporting Better segregation of duties: Admin Users are now controlled by System Users Easier management of background tasks 19

21 ORGANIZATIONAL MANAGEMENT - OLD

22 ORGANIZATIONAL MANAGEMENT - NEW

23 P2P CONFIG TOOL Pre-defined processes help companies to create correct workflows automatically for different invoice types. Pre-defined processes can be based on any information on invoice or invoice coding Dynamic workflows; for example, if reviewer adds different cost center, system automatically routes invoice to correct recipient. Automatic recipient resolvers helps end users, no need to manually select next recipient after task is completed

24 Basware Purchase to Pay versions 1.0, 1.1 & 1.2 Roadmap Match Orders (row) Match Plans

25 2012/13 Alusta P2P - Release Schedule 12/2011 v1.0 Q1/2012 v1.1 Q2/2012 v1.2 Q4/2012 v2.0 Q1/2013 Includes: Mobile Client (Android, ios) Cloud Scan Includes: Basware Invoice - Smart Client - Admin & Config - Basware Collaborate Basware Match - Orders (header) Basware Mobile (new HTML client) Basware Storage Invoices. Includes: IA: - Coding templates - Config Import/Export - minor enhancements V /2012: SaaS: - Improved operation capabilities e.g. database schemas InvoicePro Pack - Confidential - Includes: Basware Match - Orders (line-level) Basware Match - Plans (recurring invoices) Enhanced features InvoiceAutomation Pack. Q4/2012 Portal Includes: Invoice Status / Browsing Invoice Key-in Includes: Basware Purchase Basware Shop Basware Analytics Basware Expense P2P pro Pack Development Accelerates

26 2013/2014 Alusta IA - Release Schedule v. 2.0 Q1/2013 v. 2.1 Q2/2013 v. 2.2 Q4/2013 v. 2.3 Q1/2014 Includes: Basware Invoice enhancements Basware Match - Orders (header & line level) enhancements Basware Match Plans enhancements Basware Mobile enhancements Basware Analytics Basware Storage P2P Basware Expense Includes: Basware Travel IA enhancements Portal Includes: IA enhancements Development Accelerates Includes: e.g. Dispute Management, Dynamic Discounting Includes: IA enhancements - Confidential -

27 P2P 1.2. New Features Match Orders - Line Level Match Plans Basware Experience User Forum Collaborate. Innovate. Succeed. Australia Denmark Finland France Germany Netherlands Norway Sweden United Kingdom USA

28 New Features - Invoice Invoice Coding Template Manager (Create, Search, Modify, Delete, View content Export/Import coding from excel (1.2 or 2.0) Backup manager Screen to manage all backups in the system on P2P level (2.0) Suggestive Free text search (Google -type search) on all screens (2.0)

29 New Features Match Orders Line level association Line level matching Proportional, fill up, best fit calculation methods Line level matching Basic GR calculation method Matching Tracker to view all matching actions on invoice (both AM+MM) Header level matching New! Fill up calculation method Invoice lines in a new window Missing GR notification

30 New Features Match Plans PaymentPlan / Invoice matching Association Copy coding Additional cost Tolerances PaymentPlan / import existing plans from CG CM / xml

31 Manual Matching List Screen From this screen AP user can see all the invoices requiring manual actions or invoices waiting the PO good receipt Status icons in the beginning of the row are showing the different matching tasks From each invoice user can drill into invoice detailed view

32 NEW! Matching Tracker New Matching Tracker functionality provides user a full view of all matching results (both automatic and manual matching) This guides user to identify the actual problem and proceed with correct actions

33 PaymentPlan Create In Alusta the functionality to handle recurring invoices is fully integrated into P2P portal PaymentPlan manager s Create screen is used to create new payment schedules for recurring invoices

34 PaymentPlan Details Payments PaymentPlan Payments screen is used to create expected payment schedule for recurring invoices User enters the expected invoice date & amount with tolerances After the invoice is matched to the PaymentPlan, invoice information is visible also in the plan Invoice coding data is copied from the PaymentPlan automatically during the matching process

35 PaymentPlan Automation request in My Task - Proposal Invoice handler can enter the basic data for automation request using this form PaymentPlan manager will receive this request as a draft and will finalize the request

36 PaymentPlan Manual Matching List View If invoice does not automatically match against the PaymentPlan, then an exception is created into Matching screen for AP clerk Manual matching tasks for purchase orders and PaymentPlans are handled using the same exception handling screen but with separate filters

37 Looking ahead.. Your chance to explore upcoming innovations..

38 Analytics Basware Analytics covers P2P reporting needs with several out of the box reporting modules Reliability of results (well tested and defined) Cost efficiency no need for customization Better support and easy to upgrade Better information for decision making Future benchmarking to other companies Basware Analytics provides visual graphs with access to underlying data Combines data from invoice and procurement enabling better visibility to both ends Requisitions to cash forecasts and realized invoice prices to spend analysis Provide rapid AND continuous visibility Confidential

39 Roadmap & Scope Q1/2013 first version of Basware Analytics Including reports/dashboard related Invoice volumes and monetary values Matching volumes Automation preventing root causes Invoice overall process efficiency Invoice manual processing efficiency Invoices outstanding Basic spend reporting Confidential

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41 Visual Reports Confidential

42 Expense

43 Procurement

44 The Open Network Portal PHASE 1: Invoice Status Presentment Invoice Data Upload Invoice Data key-in

45 Thank You!