Enterprise Financial Management: ERP for Small and Mid-market Companies

Transcription

1 Delivering Oracle Success Enterprise Financial Management: ERP for Small and Mid-market Companies Deb Morton December 7, 2011

2 Agenda Business Case Representative Company Profile Legacy Issues Evaluate Current Conditions Criteria For Deciding Rocket Pack Timeline Scope Considerations Cost Value

3 Business Case Small and mid-size companies are making the transition to ERP in order to: Control costs Manage risk Automate and standardize accounting practices Increase visibility for improved decision making Position for faster growth Modernize outdated or non-integrated legacy system Gain efficiencies existing applications don t provide

4 Representative Company Profile Industry agnostic Single location or multi-location global Scaled to suit $10M - $500M revenue company Outdated or inadequate Financials system Looking for more efficient Financial tracking and reporting Looking to improve Total Cost of Ownership (TCO) Limited budget Looking to manage data across divisions including merge and purge functionality for a growing company

5 Legacy Issues Legacy financial system is making it difficult to: Manage multiple entities & complex charts of accounts Operate efficiently Implement controls Close the books Meet financial and operational reporting requirements Implement shared services Standardize and improve processes Accommodate growth

6 Evaluate Current Conditions Assess current situation to determine business and technology needs Technology and Technical Architecture Analysis Software Analysis Business Process Analysis Resource Assessment Review current reporting needs and project future reporting needs

7 Criteria For Deciding Whether Or Not To Adopt Oracle Financials No change Ready for ERP Does your current configuration meet your business requirements? Meets requirements A change is needed Do you wish to make changes to the current software and configuration? Current software and configuration are OK We require changes Is your business structure changing significantly (more/fewer business units/orgs, currencies, shared services)? Structure is correct for our needs Our structure is changing/needs to change Is there a need to replace 3rd party applications with software that has new features and functionality? Not much need Significant need 7

8 Rocket Pack Solution Install hardware and operating system Install Oracle General Ledger and Accounts Payable (solution implemented can expand to other Oracle Financials modules, i.e. Accounts Receivable, Fixed Assets, Cash Management) Configure application software to specifications provided by the Company Test solution Train end users and create training documentation Knowledge transfer to Company users Business continuity and transition guidance Remote support Hosting services

9 Rocket Pack Sample Timeline Key Milestones Week 1-2 Week 3-4 Week 5-6 DEFINITION Collect Requirements, Confirm Scope, Plan CONFIGURATION Define Support Structure, Configure GL/AP, Create Reports VALIDATION CRP, Document, Update Configurations USER ACCEPTANCE User Acceptance Testing, Knowledge Transfer TRANSITION Production Readiness System and People GO-LIVE and SUPPORT First line of support

10 Rocket Pack Scope Licenses for 10 users Project management Standard business flows Documentation Training Testing Business continuity Single chart of accounts, single USD currency, one operating unit, one ledger, and five GL reports. XML checks configured for one bank and up to two accounts. Hosting and support services include: Data center hosting Data/backup/disaster recovery 8 week system monitoring 8 week applications support

11 Rocket Pack Considerations Ensuring a successful implementation Resources Internal and/or External Utilize an experienced Oracle team Have an experienced project manager Properly staff the project with dedicated internal resources Make key internal resources available when needed Well defined requirements Data conversion Use ADI for spreadsheet loads into GL Consider converting only balances forward If detailed conversions are required, consider performing conversions after go-live

12 Rocket Pack Considerations Ensuring a successful implementation No customizations No custom interfaces Manually enter suppliers Hosting or managed in house Consider hosting if internal IT resources not available Consider hosting to save IT support $$ Commit to appropriate end-user training Select top 5 financial reports to develop (GL reports) Utilize standard Oracle provided reports in lieu of custom reports Use Oracle s default user responsibilities and menus Utilize standard Oracle workflow processes for electronic approvals and routing Document application configuration

13 Cost Company size: $10m $100m Company size: $100m $500m $22, Licenses * $34,000 $5, Oracle Support $7,600 $72, ($54K-$72K) Implementation Services $72, ($54K-$72K) $11, Hosting and Support for 8 weeks** $11,000 $111,035 Total $124,600 * Based on current Oracle E-Business Suite Applications Component Global Price List ** Ongoing hosting and support is $5500 per month (includes applications support, ongoing system monitoring, disaster recovery, data backup, and hosting)

14 Value Benefits recap Manage risk Control costs Improve financial reporting Automate accounting processes Gain efficiencies that other systems don t provide Enforce business policies and rules Better decision making based on better reports Position the Company for faster growth Capitalize on global opportunities Implement best practices

15 Questions

16 Contact Deb Morton Presentation available at: