Capture INTEGRATED SCANNING WORKFLOW CAPTURE PROCESS DISTRIBUTE

Transcription

1 Capture INTEGRATED SCANNING WORKFLOW CAPTURE PROCESS DISTRIBUTE

2 NEXT GENERATION DOCUMENT WORKFLOW uniflow Capture is a complete scan management software suite, designed to provide the optimum value when digitizing documents within an organization. The modern office requires high quality scans of varying types of documents, fast processing, editable and searchable files, as well as a broad diversity of scan destinations to fulfill daily tasks. Providing more than just Scan to Mail or File, uniflow Capture achieves this through a single administrator interface. Scan from your multifunction devices, mobile phones or other capture devices Process digital documents with a powerful scan engine Distribute your document to multiple destinations EFFICIENT MANAGEMENT OF DOCUMENTS Incorporating uniflow Capture into your document workflow infrastructure provides greater control of documents and helps increase the efficiency of your employees. The lean intuitive user interface and a secure personalized follow-me scan workflow help to achieve gains in productivity. With device-based licensing, you can expand the uniflow Capture infrastructure in line with your business requirements at any time, minimizing your investment risk. By simply investing in what you need you can transform your multifunction devices into an essential tool that will bring immediate benefits to your organization. PROCESS CAPTURE DISTRIBUTE Capture 1 2 3

3 INTEGRATED SCANNING WORKFLOW CAPTURE Submit to Hotfolder Submit via Smartphone 1 Scan at MFD with ID card login PROCESS 2 Forms processing Barcode recognition Database validation Word ;.docx/xml Deskewing Orientation detection Blank page recognition Zone OCR (137 languages) PDF; PDF/A; Encrypted PDF High compression Despeckling DISTRIBUTE Folder / FTP Therefore Google Drive SharePoint 3 DMS / ECM systems Exchange /

4 SECURE YOUR SCANNING ENVIRONMENT With uniflow Capture end-users can utilize the existing office infrastructure to scan documents directly from the Canon imagerunner ADVANCE into the respective business processes. In addition, electronic documents can be captured from an alternate source such as or by a server-based process. SECURE SCANNING To prevent unauthorized use of a device, uniflow Capture allows users to identify themselves at the Canon imagerunner ADVANCE with a variety of methods. Users can be granted different access rights to various functions of the device based on their job role. For example, a user may only be granted access to specific scan workflows, helping to enhance the security of your documents. REAL FOLLOW-ME/ PERSONALIZED SCANNING Users have different scanning requirements depending on their job role. uniflow Capture allows users to identify themselves at the device and only view the workflows that are relevant to them. These workflows can follow end-users from device to device within the company, which means they are available to them on any device they log on to. With only one platform, the administrator can define workflows accessible to certain departments only or available to everyone within the organization. CONVENIENT SCAN INTERFACE After a successful logon the user is provided with an intuitive user interface and can begin scanning. When scanning a document, a preview is generated allowing the end-user to verify their job. Information can be added automatically or manually to the job. UNIFYING SCANNING AND PRINTING When operating an existing Canon multifunction device, users can employ the same identification method and interface for both scanning and printing. After logging on, users can select either their secure print queue or their personal scan workflow. This removes the need to retrain users on how to access or use the device and the requirement to manage users, roles, and cost centers with two different IT systems.

5 PROCESS THE CAPTURED INFORMATION Using paper documents remains an essential part of daily work. By using uniflow Capture documents are processed by a powerful scan engine which utilizes highly accurate OCR to extract the information from a document. This allows the user to automatically pre-fill index information or to convert documents to formats such as Word. In addition, other features such as high compression of scanned files and blank page recognition enable new and more efficient workflows to be integrated into daily document processing. Automatic Text Recognition Enhanced Image Quality Automated Forms Processing Fast Encryption & Conversion Exchange / DISTRIBUTE YOUR DOCUMENTS TO WHERE THEY RE NEEDED. Once captured and processed your documents can be exported to a selection of destinations automatically. Businesses demand more than the standard destinations of Scan to Mail, File, or Folder. uniflow Capture delivers the ability to scan documents as highly compressed image files directly to management systems such as SharePoint and OneDrive, Google Drive, Evernote, Dropbox, and numerous others. SharePoint Therefore Google Drive Capture Folder/FTP DMS/ ECM: WorkSite FileNet, Open Text, Alfresco

6 KEY BENEFITS DEVICE-BASED LICENSING SYSTEM Minimize your investment risks and upgrade your multifunction device to an essential office tool that benefits your organization immediately. PERSONALIZED WORKFLOWS Administrators can configure scanning workflows for different users or groups which follow the user around the organization. SCAN PROCESSING ENGINE Offering scan technologies which optimize the scan result and create new workflow possibilities. Scans can be converted into highly compressed PDFs as well as into editable formats such as Word. INTEGRATION WITH BACK OFFICE SYSTEMS Scans can be sent to various destinations via an server or directly to a document management system. Workflows created for the requirements of different departments and users are managed with one tool. UTILIZE uniflow CAPTURE TO ITS FULL POTENTIAL WITH PROFESSIONAL SERVICES FROM CANON SOLUTIONS AMERICA Whether your business is large or small, remaining competitive in the global economy means you need to concentrate on what makes you successful your core business. When selecting and implementing new technology, a highly skilled technical team makes the difference for a successful deployment. Canon Solutions America has the team of experts you need to help you acquire the right technology, solutions, and services for your organization. From pre-sales analysis to post-sales support, our team of technical professionals draws upon decades of technical expertise and real-world experience to ensure you obtain the maximum benefit from your technology investment. For more information, call or visit CSA.CANON.COM Canon is a registered trademark of Canon Inc. in the United States and elsewhere. All other referenced product names and marks are trademarks of their respective owners Canon Solutions America, Inc. All rights reserved. 3/15-039