I.R.I.S. Solutions for Invoice Processing

Transcription

1 I.R.I.S. Solutions for Invoice Processing From paper invoices to accounting and digital archives. Scan, read, approve, process and archive your invoices. Store them on I.R.I.S. DMS or in the cloud!

2 INTRODUCTION

3 Who Olivier Ceulemans Product Manager IRISNext Kris Vloeberghs Presales Engineer IRISXtract specialist

4 Outline Problem: Incoming Invoices need a lot of processing Data capture Approval Accounting Archiving Conceptual Solution Concepts Processes An IRIS Solution (demo) IRISPowerscan IRISXtract IRISNext BOB ROI Q&A

5 PROBLEM

6 Problem What you get What you need

7 CONCEPTUAL SOLUTION

8 Process Document Capture Data Capture Approval Accounting Archiving

9 Process: SCAN

10 Process: SCAN Advantages Structured documents Workflow enabled (no copies required) Less storage space required (compression) Future proof (PDF/A)

11 Process: DATA CAPTURE

12 Process: DATA CAPTURE Advantages Speed and reliability: Automatic OCR User oriented verification Quality Strict/customisable rules for data validation Comparison of read data to existing information

13 Process: APPROVAL WORKFLOW

14 Process: APPROVAL WORKFLOW Advantages notifications Workflows Fast: no physical copies to be sent around Automatic Escalation Approval independant from other approvers

15 Process: ACCOUNTING...

16 Process: ACCOUNTING Advantages Connect to ANY system using IRISConnect Provide the documents with all relevant data already captured and ready for your accounting department Approval can be done as you wish In a workflow prior to accounting Within your accounting system Integration can be done at any point in the process

17 Process: Solution...

18 AN I.R.I.S. SOLUTION

19 Overview

20 Process: SCAN

21 Process: SCAN

22 Process: SCAN

23 Process: DATA CAPTURE

24 Process: DATA Capture

25 Process: DATA Capture Automatic queuing Client Server architecture: Mainly background processing Manual verification using customisable rules Independent of layout Connections to any application using IRISConnect

26 Process: DATA Capture

27 Process: APPROVAL WORKFLOW

28 Search, Versioning, Annotation, Notification Integration GESTION Users, roles and access rights Workflows & tasks Web services

29 100% Web Based Available on Desktop computers Mobile devices Deployed & configured by IRIS On your server On the IRISCloud

30 IRISNext on IRISCloud benefits Easy Implementation & Reduced Cost Increased Storage Quality of Service & Disaster Relief Skilled Practitioners Scalability & Flexibility More Mobility Frees Up Internal IT Resources

31 Customize Workflows Archiving & retention rules Security Type of objects For Your Business Index cards

32 Workflow editor

33 Workflow data

34 One sample workflow Invoice is directly sent to BOB50 but blocked Accounting department receives the invoice Dispatch line items manually to managers (could be automated) Validation of CFO required when total invoice is too expensive Your business is different!

35

36 The end user point of view Task dispatching is nominative or role based Access the invoice from your browser on your desktop computer The CFO approves from it s IPAD

37 Process: ACCOUNTING Automatically upload your invoices into your accounting tool using IRISConnect.

38 ROI

39 Process Stages Arthur D. Little (cabinet de conseil en stratégie) Detailed study in 16 French companies (January 2010) Average treatment cost of an incoming invoice in a well organized company: 13.8 ) Reception Coding Validation Payment Exception Handling Archiving 0,9 1,4 5,4 2,8 1,8 1,5 Solution I.R.I.S. Solution DMS

40 ROI on Capture Automate Capture: Reception, Coding, Validation. Reception Coding Validation 0,9 1,4 5,4 60%

41 ROI of DMS Automate processes and archives: Approval, Payment, Archiving Simplify exception handling: more reliable data, easier and faster to retrieve. Règlement Gestion litiges Archivage 2,8 1,8 1,5 35 %

42 ROI "Visible" Invoices processing costs per year Cost Year Visible costs without any solution Visible costs with an Invoices solution Cost "Actual" Invoices processing costs per year Year Actual costs without any solution Actual costs with an Invoices solution "Visible" Invoices processing costs in 5 years Visible costs without any solution Visible costs with an Invoices solution

43 QUESTIONS

44 Now or At our stand

45 Thank you!