Nuance ecopy ShareScan. Brings paper documents into the digital world. Document capture & distribution Nuance ecopy

Transcription

1 Nuance ecopy ShareScan Brings paper documents into the digital world Document capture & distribution Nuance ecopy

2 Nuance ecopy, document capture & distribution Integrate paper documents into digital workflows The Nuance ecopy document imaging solutions connect Konica Minolta bizhub systems and other multifunctionals to and other networked enterprise applications for instant and affordable capturing, distribution and management of paper-based information. n Nuance ecopy ShareScan lets users scan documents securely and seamlessly via their multifunctional office systems into business applications that support electronic business processes. The software provides a consistent, easy-to-use interface across any capture device, promoting user adoption and increasing the value of enterprise hardware and business software investments. n The application is available in three versions: Nuance ecopy ShareScan Elements Nuance ecopy ShareScan Office Nuance ecopy ShareScan Suite All software versions* include one licence of ecopy PDF Pro Office to combine and edit scanned paper documents directly from the desktop. *Excluding ScanStation ecopy portfolio Suite Office Advanced document automation Elements General office document collaboration & archiving General office document collaboration & archiving ecopy PDF Pro Office Enterprise scan to mail, folder & PC desktop Enterprise scan to mail, folder & PC desktop Enterprise scan to mail, folder & PC desktop Document Creation, Capture, Edit Document Creation, Capture, Edit Document Creation, Capture, Edit Document Creation, Capture, Edit

3 Easy integration and optimisation n brings paper documents directly into digital workflows, maximising the use of existing document output systems. It helps companies optimise their corporate network infrastructure, save time, reduce costs and increase business results. n Two alternatives are available to integrate ecopy ShareScan into existing office environments: With Nuance ecopy ShareScan Embedded, either software version can be embedded completely into bizhub systems based on Konica Minolta s best OpenAPI technology. Alternatively, external hardware is available with the Nuance ecopy ScanStation to connect to any bizhub or other multifunctional device. ecopy workflow Capture Processing Delivery ecopy ShareScan Embedded Elements Office Indexing Convert to PDF, PDF/A, TIF, JPEG, Excel, Word Scan preview Desktop/ Home directory Windows or Novell network folders Fax ecopy PDF Pro Office (Optional) Enhanced scan settings, included blank page removal FTP locations Open Text Fax Server Merge File naming Image enhancement OCR, zonal OCR Folder/FTP/Webdav/ Destination list Business applications Modify Connect documents directly ecopy ScanStation ecopy ShareScan Suite Indexing Barcode recognition Bates numbering Cost recovery SQL/Oracle/ Access database Microsoft SharePoint

4 Nuance ecopy, document capture & distribution Efficient capture, processing and delivery n As flexible document imaging software, ecopy ShareScan connects multifunctional devices to and other networked applications, providing instant and easy-to-use management and distribution of paper-based information for increased productivity and greater compliance. n supports colour and black & white scanning; and with the three versions ShareScan Elements, ShareScan Office and ShareScan Suite it is highly scalable. All versions feature straightforward web service architecture and offer comprehensive capabilities including the central administration of multiple devices from a single manager. n enables comprehensive workflow management on user account level, providing advanced fleet, user & group management. Personalised scanning includes role-based scanning profiles, allows matching profiles to departmental or individual roles, and lets users choose to view personal favourite workflows.

5 key features n Capturing of paper-based information at networked bizhub systems and other multifunctional devices n Advanced processing options: Scan, convert, and edit files including columns, graphics, tables Choose file formats on the fly (MS Word, MS Excel, PDF, PDF/A, JPEG, TIFF) and rename files Preview documents before sending; remove empty pages and change image properties, such as size, resolution, colour, etc. Apply OCR, zonal OCR and barcode recognition functions Advanced forms processing n Advanced fleet, user & group management: Personalized MFP Scanning Departmentalised MFP workflows n Connection to existing , fax, network folder, and leading enterprise applications, such as SharePoint, RightFax, EMC Documentum, imanage Worksite, OpenText DM/eDocs etc. n Customised connections to any enterprise application key benefits n Timesaving fast access to complete document workflows with instant scan & delivery directly at the bizhub n Ease of use thanks to intuitive interface and user guidance n Time savings, error minimisation and reliable safekeeping of information through streamlined capturing and automated business processes n Secure document processes and complete corporate confidentiality thanks to reliable control and archiving of sensitive paper-based information n Flexible integration into the most diverse office environments thanks to extensive range of connectors Preview document at the MFP panel to ensure image quality

6 Nuance ecopy, document capture & distribution Flexible ShareScan portfolio Elements n This is the suitable version for enterprises with at least 25 output devices. Offering enterprise scanning to , folder & PC desktop. n Elements stands for secure, cost-effective document scanning & OCR for the entire company. Office n Organisations that need to incorporate scanned documents and information into their Microsoft Office workflows will appreciate Office as the office productivity solution that makes available comprehensive document scanning & OCR capabilities for paper-intensive office environments. n boosts the productivity of document-intensive offices and supports all tasks focusing on general office document processing, sharing and archiving. With the availability of additional connectors, seamless integration with back-end applications such as Document Management Systems or Microsoft SharePoint is also ensured. Suite n As the business automation solution for organisations that look for automatic processing of specific document types, Suite provides production level advanced scanning & OCR to drive business process efficiency in the front office. This enterprise scanning solution facilitates business process integration, enhances document distribution and includes document creation, capture and editing capabilities. n Suite runs on both ecopy ShareScan Embedded and ecopy ScanStation. It transforms paper-based information into electronic data for instant integration into multiple business applications. Through the versatility of ecopy Quick Connect scan-to buttons, the software provides out-of-the-box connectivity to applications and seamless integration with custom workflows and databases.

7 portfolio ShareScan Elements ShareScan Office ShareScan Suite For Embedded For ScanStation ShareScan software One licence ecopy PDF Pro Office Scan to n Desktop n File/Network folder n SMTP via LDAP Mail n Exchange & Notes Mail (Important: Not included in ScanStation packages) Microsoft Word & Excel File Converter Quick Connect For a fee For a fee Connector(s) (Choose from: SharePoint, RightFax, EMC Documentum, imanage WorkSite OpenText DM/ edocs) For a fee 1 included (Choice of 1 connector or Cost Recovery Extender) 3 included (Choice of 3 connectors) Cost Recovery Extender For a fee optional Bates stamping For a fee For a fee Barcode recognition For a fee For a fee Advanced Image Enhancement Extender Forms Processing Extender For a fee For a fee Please note that this chart only provides an overview of options and possible combinations. For more detailed information please contact your Konica Minolta sales representative. ecopy PDF Pro Office The smart PDF companion This easy-to-use PDF solution is the ideal desktop software companion for multifunctional in- and output devices. Taking advantage of easy document creation, conversion and sharing, users can enjoy real productivity gains as well as attractive cost savings. ecopy PDF Pro Office is available individually, and is also included in all ShareScan versions. ecopy PDF Pro Office key features n Facilitates creation, editing, and marking-up of industry-standard PDF files n Converts PDFs to and from Office formats n Electronic signing of documents n Automatic comparison of document versions n Document conversion and forms creation n Connection to popular Enterprise Content Management solutions ecopy PDF Pro Office key benefits n Timesaving automatic merging of different document formats; easy combining of paper and electronic documents; and convenient sharing of paper-based information n Document encryption prevents unauthorised viewing, printing or editing, and reliably protects confidential information n Increases overall productivity and helps to get work done faster

8 Technical specifications Minimum Software Requirements (1 Microsoft XP Pro Microsoft Windows 2003 Server Microsoft Vista Business Edition Microsoft Vista Enterprise Edition Microsoft Windows 2008 (2 (2 (3 Microsoft Windows 7 Minimum Software Requirements ecopy PDF Pro Office A computer with an Intel Pentium III or higher processor or equivalent Supported operating systems: Windows 7 32-bit and 64-bit Editions Windows Vista 32-bit or 64-bit Editions with Service Pack 2 Windows XP 32-bit Edition with Service Pack 3 Microsoft Internet Explorer 7 or above 512 MB of memory (RAM), 1 GB recommended 500 MB of free hard disc space for application files plus 50 MB working space during installation CD-ROM drive for installation Web access needed for product registration, activation and obtaining live updates for the program. To save DOCX, XLSX and PPTX files (for Microsoft Office 2007 or 2010 Word, Excel and PowerPoint) you should have or install Microsoft.NET Framework 3.0 on Windows XP. 1) System requirements for Suite for embedded devices may vary depending upon device configurations. Please contact your Konica Minolta sales representative for more information on specific configuration requirements. 2) Not currently supported by for Konica Minolta embedded devices 3) Embedded devices only n ecopy connectors and Extenders System requirements differ for each Connector and Extender. Please find individual requirements on their respective datasheet, at nuance. com or contact your Konica Minolta sales representative. n The support and availability of the listed specifications and functionalities varies depending on operating systems, applications, network protocols as well as network and system configurations. n Some of the product illustrations contain optional accessories. n Specifications and accessories are based on the information available at the time of printing and are subject to change without notice. n Konica Minolta does not warrant that the specifications mentioned will be error-free. n Microsoft, Windows and the Windows logo are trademarks, or registered trademarks, of Microsoft Corporation in the United States and/or other countries. n All other brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged. n Nuance, the Nuance logo and ecopy are trademarks or registered trademarks of Nuance Communications, Inc. and/or its affiliates in the United States and/or other countries. Your Konica Minolta Business Solutions Partner: Konica Minolta Business Solutions Europe GmbH Europaallee Langenhagen Germany Tel.: +49 (0) Fax: +49 (0) /2010