ImageMaster. ECM Product Suite.

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1 Contact: T-Systems Enterprise Services GmbH Fasanenweg Leinfelden-Echterdingen Germany Phone: imagemaster@t-systems.com ImageMaster. ECM Product Suite.

2 02 03 With the ImageMaster ECM Suite, T-Systems offers its own product range in the area of document and content-oriented solutions. The product elements offer features for all processes in the information lifecycle. Registration (capture and analysis) Archiving (storage and control) Processing (working with content) Distribution (delivery and publication) As a strong partner, T-Systems offers long-term investment security and end-toend solutions that are tailor made to fit your needs. It is up to you whether you want to take advantage of T-Systems consulting services, project solutions or ASP service in the form of dynamic services. Content. ImageMaster AdminTool. 04 The central system management interface. ImageMaster ScanClient. 06 Automatic digitalization of documents. ImageMaster ServerSuite. 08 Management and archiving of Documents. ImageMaster WebClient. 10 Flexible access to the ImageMaster ECM system. ImageMaster WindowsSuite. 12 The professional Tool for ImageMaster Users.

3 ImageMaster AdminTool The central system management interface. The ImageMaster ServerSuite creates a firm framework for all document management solutions. The AdminTool allows you to adjust the necessary customizing settings for every client comfortably, from access authorizations to file definitions. Documents, files and data. The added value of document management is basically the result of structuring document and data inventories and the resulting automation of technical and organizational processes. In ImageMaster, any number of document types can be defined by means of the AdminTool, which link an extensive information structure with every document: Meta data pertaining to the document, links to other documents, relational links to other document types, notes and several files (so-called compound documents). Document types can be arranged logically into folders. In addition, master data folders linked to various document types can be defined. With its extensive data model, ImageMaster offers the required degree of freedom to display the relationships between data and documents. This represents the basis for successful information management. Users, access control and safety. The multi-layered safety system allows you to restrict access to information to those users the information is intended for. Users and user groups can be managed by means of the ImageMaster AdminTool. The hierarchic group concept allows you to allocate authorizations both to individual users as well as to any users with the same responsibilities. The structure of the authorization management is very complex. Authorizations can be allocated at document type level or based on conditional clauses, including individual documents. More than ten different individual authorizations are distinguished for this purpose (read, print, export, etc.). Form designer. The form designer is used for the interactive design of group- and user-specific masks to enter and display information. Several masks to support the various tasks of the user can be designed for each document type. The defined masks can be used both in Windows Professional Client as well as on the web without any modifications. Form designer. ImageMaster AdminTool is included in the ImageMaster Server Suite.

4 ImageMaster ScanClient Automatic digitalization of documents. Use the advantages of an Enterprise Content Management system with the automatic digitalization of incoming and existing documents and data. The use of ImageMaster ScanClient as a capturing solution saves valuable time. To save your qualified colleagues the time-consuming search for data and documents in the paper archive you can provide them with the required data in electronic format instead. As a result, the valuable knowledge of your employees is not wasted by conducting unnecessary archive searches, but can be used efficiently at the work place. Reduce your reaction times and increase the customer satisfaction. Incoming mail reaches the responsible experts faster thanks to the automatic electronic distribution and inquiries can be processed faster by the concerned departments. Automated indexing. Documents can be indexed automatically with the use of OCR technologies (Optical Character Recognition) or barcodes. Data such as the document type or invoice number are extracted from the documents. Then the data is being interpreted and directly allocated to this document as an index value. This way the documents can be forwarded directly electronically to the responsible professional. In addition, index values are used for the explicit identification and retrieval of documents. Manual indexing. In addition to automated indexing of documents, the documents can also be indexed manually. Index values are allocated to predefined criteria by a skilled worker. Manual indexing is particularly useful for individually scanned documents or for documents captured in small quantities. It is possible to re-index automatically captured and indexed documents, e.g. if certain index values could not be generated automatically during the capturing process. Manual indexing is also necessary if the values can not be determined exactly. In that case the documents are not forwarded to the production departments because they have to get re-indexed first. Volume archiving. Complete workbooks or document batches can be captured and archived with the ImageMaster ScanClient. For example, this allows the complete archiving of extensive folders or files in one single step of work. ImageMaster Integration. As a client application, the ScanClient is integrated bidirectional into the Image-Master archive. In addition to archiving data, the ScanClient offers extensive search and retrieval functions. For example, the ScanClient can be used to access documents directly in the archive. Thanks to the similarity with other ImageMaster clients, the operation of the ScanClient is easy and intuitive. Control of scans and archiving. The ImageMaster ScanClient offers the option to control and design scan and archiving processes. You do not need to adjust the processes of your company to the capturing software. Instead you can design the solution corresponding to your internal processes and requirements. As administrator, you have the option to define, manage and control the processes and rules for scanning and archiving documents. ImageMaster ScanClient.

5 ImageMaster ServerSuite Management and archiving of Documents. T-Systems offers comprehensive document management and archiving solutions based on the T-Systems product suite ImageMaster. The ImageMaster Server Suite represents the centerpiece of this software: Modularly designed services to meet highest requirements with respect to data volume and processing speed. Safe, fast and reliable. Telephone bills, construction documents, office documents and account statements the list can be extended arbitrarily. All over the world, billions of documents are managed by means of ImageMaster. More than 25 million end-users have access to ImageMaster systems. One component is involved in the background in all the various application scenarios: ImageMaster ServerSuite. All inquiries converge here, the documents are distributed and operations are managed from the ServerSuite. The technology is suitable for handling businesscritical processes. Moreover, it offers a high performance: For example, in some of our solutions 20 million documents can be archived per day. ImageMaster application server. Administration of content and documents: Client capability. ierarchic folders. Meta data administration. Master data administration. Structured user queues. Comprehensive access control. Documents as containers. Versioning & document history. Full text and index searches. Role-specific masks. User and group administration. Multilingualism. Document routing & caching. Encryption of sensitive data. Distributed Service Manager DSM. The Distributed Service Manager is used to manage distributed server components within an ImageMaster system as request broker. It is the first contact point for ImageMaster services clients. This ensures that the outward distribution of services is transparent and contained. Database server. The database server encapsulates the used data base technology, thus guaranteeing the smooth transition when new generations of technology are introduced. To achieve maximum performance based on the interaction with the database, database resources are managed intelligently during operation (pooling). File transfer server. The file transfer server represents a high-per formance data transport level. T-Systems has developed own protocols for this purpose. They can be optimized depending on the application and achieve significant advantages in terms of speed compared to conventional transmission methods. ServerSuite supplements. The following supplements are available for the ImageMaster ServerSuite: Server scripting. Volume manager: Storage management. Jukebox manager: WORMs & UDOs. SAP connectors: ArchiveLink. Mail archiving: MS Exchange & Lotus Notes. Remote server: Distributed application. COLD: Batch management & import. LDAP adapter: Directory service. Converter: Format conversions. LiveTalk: Web scripting. Output management & distribution. Microsoft Office Integration. Server APIs: XML, Java, C++, COM, etc. ScanClient. Windows Professional Client. WebClient. Metastorm: BPM platform. Audicon: GDPdU (principles of data access and auditing of digital documents). Océ: Recognition / classification. Timeproof: Signed time stamps. Google and FAST: Search engines. Expertise and experience. With ImageMaster, T-Systems has extensive and long-term experience in content and archiving projects across all major industries. T-Systems offers its customers a complete range of products in the field of DMS & archiving: ImageMaster software. Consulting & system integration. Hardware & networking. Application services. Dynamic Services, hosting & ASP. The range of solutions includes everything from standardized topics such as invoice processing to very specific customized solutions.

6 ImageMaster WebClient Flexible access to the ImageMaster ECM system. The ImageMaster WebClient allows fast and efficient access to your ECM system, anytime, irrespective of the location. The WebClient offers extensive functions for working efficiently with your Enterprise Content Management System. The WebClient offers the unique option to integrate your customers and suppliers into your Content Management System along the supply chain. The electronic networking accelerates and improves the collaboration with your partners. The role-specific access ensures that the relevant data is available to your partners. Secure access management as well as user-specific authorizations provide the necessary safety for your confidential data. The browser-based client offers extensive functions. No software installation on work stations is required. The lean application is easy to integrate. The user-friendly interface can smoothly be adjusted to your individual corporate design. Flexible access anytime and anywhere. The browserbased ImageMaster WebClient provides flexible access to your ECM system. You have access to your ECM system at any time via standard web browsers, irrespective of your location. No additional software needs to be installed or maintained. Useful collaboration tool. Use ImageMaster WebClient as collaboration tool to simplify the collaboration with your business partners and make it even more effective. Incorporate your customers and suppliers into your processes, integrate them into your business procedures. Various access authorizations keep your documents protected. Individual design. The WebClient work interface is easily customizable, allowing the optical integration of the WebClient into your existing system landscape and corporate design. Single sign on. For efficient and fast access, only a one-time authentification by the user is required. The user s authorizations are automatically verified for any additional work steps requiring an authorization. Comprehensive functions. ImageMaster WebClient allows the use of extensive functions in your ECM system, including: Search tool with storage of search criteria and hit lists. Management and distribution of documents. Addition of notes and remarks. Checking out, editing and archiving of versioned documents. Simple researching mask in ImageMaster WebClient.

7 ImageMaster WindowsClient The professional Tool for ImageMaster Users. The ImageMaster WindowsClient is the tool for professional users. Thanks to the comfortable Windows user interface, all functions can be used clearly and efficiently. Customize the interface to the individual requirements of the respective work place. You decide about the scope of functions each Windows Client will be equipped with. Any unused functions are hidden. The application remains lean and transparent. The Client installation provides short response times and fast processing of inquiries as a result. The WindowsClient has extensive functions for the registration of documents: electronic data can be imported from directories, paper documents can be recorded by means of various scan functions. The Windows Client serves as collaboration tool, thereby significantly alleviating the collaboration among your employees and colleagues. Processes are significantly accelerated and thus the processing time is drastically reduced. Intuitive operation. Thanks to the user interface known from Windows programs, the operation of the WindowsClient is intuitive and comfortable. Data structures and documents are displayed clearly in directory trees. A one-time authentication by the user is required for efficient and fast access. The user s authorizations are automatically verified for any additional work steps. Individual scope of functions. The ImageMaster WindowsClient disposes of the complete scope of functions required for working with the Enterprise Content Management System. For a more comfortable use of the client, unused functions can be hidden. The user only sees the functions she/he requires to complete his/her tasks, thus facilitating and accelerating the work. Capturing documents. The ImageMaster WindowsClient provides extensive options for capturing documents for your ECM system. Import digital data from your directories directly into your ImageMaster archive in few work steps. Paper documents can be captured with the full scope of the ScanClient functions: Automatic and manual indexing. Archiving of individual documents or document folders. Being in control of scans and archiving. Collaboration tool. You can use the WindowsClient as a tool for improved collaboration. Processes are displayed and automated and work packages are distributed based on roles.among other things, this allows considerably faster processing of customer inquiries. ImageMaster WindowsClient.