Navigate your workflow

Transcription

1 Océ Document Management Tool 2.2 Navigate your workflow Digital document workflow software that streamlines productivity

2 Put convenience and productivity at your fingertips Gain control over your document workflow Save time and money by benefiting from an integrated system Security features help make your documents safe Navigate your workflow

3 Océ Document Management Tool 2.2 Digital document workflow software that streamlines productivity The Océ Document Management Tool (DMT) enables you to increase control of your business documents by putting access, editing and distribution decisions at your fingertips. With this tool, many types of data, including scanned documents, images and applications created with your office software, can be converted to PDF format for easy editing, processing and searching. You can also quickly share and send documents or interact with your Océ networked MFP devices by storing, scanning and printing on demand from your PC. With the Océ Document Management Tool, you can navigate through your office programs and document activities to get the results you need with unprecedented ease. Performance and productivity Gain performance and productivity using this tool, which is designed to meet today s multitasking office needs. With the bundled Adobe Acrobat software, you can easily create, edit and store documents within a PDF workflow. You can also convert your electronic files into PDF files that can be combined and distributed throughout your organization and opened or printed by any user with Adobe Reader. Control With the Océ Document Management Tool, you can leverage key functions of your Océ MFP at your desktop. Mailboxes in your Océ MFPs can be set up to receive documents, store files or pull files through to your DMT workspace. In addition, Scan-to-Watch folders can be created with filters that correct for skewing, image quality and OCR conversion before they are received and converted to a file. The tool also offers a combination of visual and functional capabilities that can increase performance by letting you access existing applications and PDF files within a defined area on your PC. With the Océ Document Management Tool, you can preview thumbnails of files without opening software, move documents or pages within documents and bind them for grouped transmission. You can also enhance images, OCR text, attach files or send and print while distributing data to others. Distributing, storing and altering documents is easy with the Océ Document Management Tool. When saving files, you can add descriptive tags, markers, keywords or individual notes stored in separate files so other users can open documents in their original form. In addition to text, you can enhance images by editing and rotating, straightening, removing color backgrounds and more. 3

4 DMT 2.2 main window functions Drop-down menus Access advanced tools, such as application setup, customized view settings, OCR capability and security functions with the drop-down menus. Shortcut toolbars With the click of a toolbar button you can alter the file view and network link, search, group, separate and rotate images to rearrange the page. Binder view Virtually bind documents by dragging and dropping them from various applications without actually merging your original PDF files. Just create a new binder and drag the text, photo, spreadsheet and PDF files that you want to edit. Preview thumbnails These icons enable you to view the file format of documents and how many pages are in them without opening a file. File area In this section you can create, delete or move files and folders, change their names or create and add shared folders. Or, just click on an MFP to view the files located within it. Customizable launcher Add applications, settings and print drivers to the launcher for easy drag-and-drop functionality. With the launcher, you can save print settings or print documents without opening a file. Card view With this view, you can manage and examine a document s properties, including the name of the author, the title and the subject. Connectivity Access your networked Océ MFPs, watch folders, TWAIN compliant scanning devices and with the Océ Document Management Tool. With batch printing, linked application sharing, output in multiple formats and automatic data transfer, the Océ Document Management Tool is your connection to most office devices. In addition, PDF files can be directly registered in or transferred to another document management or information sharing application for smooth and efficient use of documents as information assets. When sharing larger files, the tool can automatically set up a simple FTP server from your PC. You can then post documents or have files sent to the FTP folder for group access and control with password and log on security. Scanned images or paper documents can be sent to the mailboxes in the MFP. Océ MFP integration Scan Print Send/Receive Stored forms or documents can be released on demand from the mailbox. DMT can set up mailboxes, create passwords and manage PDF files from the user s PC

5 Scan from MFP to FTP Océ Document Management Tool 2.2 Local file storage Scan from MFP to watch folder Network file distribution Scan from MFP to MFP mailbox address Direct from scanner Application software Electronic documents Connectivity and management of MFP networked devices PDF and document generation Document management with full text search Optical Character Recognition (OCR) Image and photo enhancement Printers Shared folders Océ color or B/W MFP Convenience The Océ Document Management Tool puts convenience at your fingertips with an intuitive process for working with documents, choosing options and organizing workflow. Key function tool menus can be displayed or hidden and Word, Excel or PowerPoint files can be converted into PDF files and registered just by dragging and dropping them into a document folder. To find documents, just search based on text, bookmarks or annotations in PDF files, or by filename, date of update and title, all in a single search operation. For fast printing or distribution of document sets, just bind or unbind file groups. You can also easily organize your workspace in the main window, which includes areas for files, folders, document toolbar functions and an application launcher toolbar. With all of these features, DMT gives you the enhanced empowerment, convenience and control you need to accelerate your document workflows and get jobs done faster from your desktop. Security It is easy to keep confidential information secure with the Océ Document Management Tool. Password and watermark features along with security functions in the Adobe Acrobat software protect important data and communications. The tool lets you define and set detailed access restrictions, including permitting only authorized people to view, print or add comments on PDF files. To further prevent unauthorized use and reduce the time required for circulating documents, add digital signatures or department approval stamps to your files and save the originals.

6 Digital document workflow software that streamlines productivity Key benefits The Océ Document Management Tool offers a combination of visual and functional capabilities that can increase performance for document users by letting them take advantage of their existing applications and the added tools that come with the DMT. With these added features, users can easily perform the following daily tasks quickly and efficiently. Input Automatic filtering Document management Output Word Océ Document Skewed Corrected Originals PDF Management Tool 2.2 Excel Print workflow Original Enhanced Unbind Bind PowerPoint Image data Set up filters to perform automatic actions upon import into DMT: Deskew Orientation Auto-enhance OCR Trimming Print Save TIFF as multipage TIFF Manage your documents with the Document Management Tool: Combine documents to create PDFs Bind and unbind files Search a document using OCR text Secure your documents Easy re-output No digital storage space required Fold and staple Centralize management of workflow The Océ Document Management Tool can display data in a box of a specified MFP and even change the filename. Downloaded data can be edited, processed and output again as needed without leaving your desk. This enables more integrated document management. Automatic document filtering Save time, steps and improve usability of scanned or digital files with automatic document correcting filters that can be turned on to enhance images, trim, OCR and save files into PDF or TIFF formats. No matter which way you import your files, these filters will help to improve your text, layout and images before you even open the processed document. Enhance images The Océ Document Management Tool features automatic and manual image correction features. The tool can automatically judge the image conditions and apply suitable corrections or you can do it yourself. You can manually rotate images to straighten them, remove color background or color interference, delete bleed-through from the reverse side of pages and correct and enhance digital color photos. Search with greater flexibility Search for specific information by whatever criteria you prefer, including filename, date, keyword, or a combination of search criteria to zero-in on the precise data you want. For refined searches, use multiple keywords and the AND/OR operative.

7 General specifications Data registration Documents produced on PC Image files created on PC Scanner input Display views Folder tree Icon Thumbnail List Details Card Search (with advanced search function) File name, title, subtitle, author, keyword, date, bookmark, full text, annotation Scan destinations Scan to FTP Scan to (POP) Scan to TWAIN MFP Box operations Box display, file display, thumbnail size change File operation Copy, move, delete, next page, grouping by binder, actual merge Page editing Rearrangement Insertion/copy/deletion Rotation, grouping, separation, blankpage insertion Displayed page division, displayed page duplication Saving in PDF Image conversion PDF, compact PDF, JPEG, JPEG 2000, BMP, PSD, PCT, TIFF, PNG, RTF Image correction/processing Background removal Halftone removal Bleed through removal Skew adjustment Automatic enhancement of document image Automatic enhancement of photo image Preset enhancement of photo image Image enhancement (brightness, contrast, gamma, vividness, color balance) Sharpness adjustment Resolution change Image size change Negative/positive inverting Mirror imaging Embossing Trimming Rotation Printing Printing of thumbnails, cards, lists and files Security Encryption based on password Encryption by digital certificate Addition of digital signature Other OCR function PDF text pasting Document image output (BMP) Text output Folder monitoring System requirements Operating system Windows 2000 Professional, Windows XP Home Edition, XP Professional, Windows Vista Home Basic, Home Premium, Ultimate, Business and Enterprise Memory 256 MB or more recommended 1 GB or more for Windows Vista OS 512 MB or more for Windows Vista Home Basic OS CPU Intel Pentium 4 (1.6 GHz or faster) Web browser Microsoft Internet Explorer 6 or higher Hard disk 800 MB of available space or more Display resolution 1024 x 768 pixels Network TCP/IP

8 Beyond the Ordinary Printing for Professionals Océ helps the people who make our world. Companies everywhere use Océ technical documentation systems in manufacturing, architecture, engineering and construction. Each week, high-speed Océ printing systems produce millions of transaction documents such as bank statements and utility bills. And in offices around the world, people use Océ professional document systems to keep the wheels of business and government turning. Océ is also at work in publishing on demand, newspaper production and wide format color for spectacular display graphics. It all helps our professional customers go Beyond the Ordinary in printing and document management. Océ North America Document Printing Systems 100 Oakview Drive Trumbull, CT Océ and the Océ logo are registered trademarks of Océ-Technologies B.V. Windows, Windows Vista, Excel, PowerPoint and Word and corresponding logos and icons are registered trademarks of Microsoft, Inc. Adobe, Adobe Acrobat and Adobe Reader and Telephone Fax corresponding logos and icons are registered trademarks of Adobe, Inc. All other terms and product names may be trademarks or registered trademarks of their respective owners and are hereby acknowledged. Specifications subject to change without notice. Copyright 2009, Océ All Rights Reserved An Equal Opportunity Employer For information and services, visit us at: