SHAR ह रक ट ड.घ आ.. भ रत

Transcription

1 भ रत सरक र अ त र वभ ग सत श धवन अ त र क श र Government of India Department of Space Satish Dhawan Space Centre SHAR ह रक ट ड.घ आ.. भ रत SRIHARIKOTA P.O , AP, INDIA ट लफ न: Telephone: फ स: Fax: GOVERNMENT OF INDIA :: DEPARTMENT OF SPACE SATISH DHAWAN SPACE CENTER SHAR :: SRIHARIKOTA SRI POTTI SREERAMULU.NELLORE DISTRICT (A.P) TENDER NOTICE NO. SDSC SHAR/HPS/PT/08/ On behalf of President of India, Head Purchase and Stores, SDSC SHAR, SRIHARIKOTA invites on line quotations for the following: Sl No Ref. No. Description Qty. Tender Fee SHAR SC e-procurement [TWO part basis] SHAR VAST e-procurement [TWO part basis] SHAR MSA e-procurement [TWO part basis] SHAR CMD e-procurement [TWO part basis] SHAR SPP e-procurement [TWO part basis] SHAR SPP e-procurement [TWO part basis] Rate Contract for Hiring of Driving Services 1 LS Manufacture, Supply, Erection, Testing & Commissioning of Wheel Bogie for Second Vehicle Assembly Building, SDSC SHAR, Sriharikota Work Contract for Software Development and Maintenance for period of TWO years from Design, Supply, Installation, commissioning & Testing of Air-Cooled Screw Type Brine Chiller Package Unit for LVM3 Launch Vehicle & Satellite Cooling in UT at Second Launch Pad, SDSC SHAR, Sriharikota Fabrication, Transportation, Erection and Commissioning of Sliding Platform Design, Fabrication, Transportation, Erection and Commissioning of Hydraulic Lift 1 LS 2 Lots 1 LS 1 Lot 1 LS No Tender fee shall be applicable for tenders submitted through EGPS Last Date for downloading of tender documents Due Date for submission of bids online Due Date for Bid Sealing on Due Date for Open Authorization Due Date for opening of tenders : at 16:00 hrs. : at 16:00 hrs. : at 16:01 hrs. to at hrs. : at to at 17:00 hrs. : at 14:30 hrs. Instructions to Tenderers: 01. For full details/scope of work and terms and conditions etc., please see the enclosed annexures. 02. Interested tenderers can download the e-tender from ISRO e-procurement website and submit the offer on line in the e-procurement portal. Offers sent physically by post/courier/in person will not be considered. 03. Tender documents are also available on ISRO website ISRO e-procurement website and SDSC SHAR, Sriharikota website The same can be down loaded and offer submitted on line in the e-procurement portal. 04. Quotations received after the due date/time will not be considered. 05. The tender documents are available for download upto at 1600 hrs and last date for submission of tenders on line at 1600 hrs. and Tender Opening on at 14:30 hrs. 07. Head, Purchase and Stores, SDSC-SHAR, Sriharikota reserves the right to accept or reject any/or all the quotations. DT: HEAD, PURCHASE AND STORES 1

2 ANNEXURE-I SatishDhawan Space Centre SHAR is one of the leading centres/ Units of Indian Space Research Organization, Department of space, Govt of India, operates a fleet of heavy vehicles for transporting employees and meterials for official purposes. These vehicles ply between Sullurupeta and Sriharikota and occasionally the vehicles will be taken to Chennai, Nellore, and Tirupathi etc. Department may need services of extranal service provider to meet the operational requirement of SDSC-SHAR. This additional manpower services are required for driving the vehicles for meeting sporadic and intermittent requirements of the department. Department proposes to hire these services through a service provider. The service provider shall meet the following requirements. 1. The terms contract shall mean Annual Rate contract for Hiring Drivers at SDSC SHAR Skill / Competency Level &Qualification Required: I. The service provider shall deploy HVD s with an experience of minimum 05 years in driving public transport Vehicles. HVD shall be 10 th class passed / matriculation passed with HVD licence with badge. II. III. The age limit should be between 25 to 50 years. The work force deployed by the service provider shall strictly follow the motor vehicle act 1988 and amended form time to time Terms and Conditions:- 3.1 The Service Provider shall comply with statutory rules connected with Contract Labour {Regulation and Abolition} Act, 1970, and Central Rules 1971, Employees Provident Fund Act,, The Insurance Act, Payment of Wages Act, Employees Compensation Act [Workmen s Compensation Act], and shall submit necessary registration documents whenever called for. 3.2 The Character and Antecedents of the workforce deployed shall be got verified through record check by the Service Provider from the concerned Police Authorities, and submit the Original Police Report to SDSC as and when insisted by SDSC. The expenditure incurred if any, has to be borne the Service Provider. 3.3 The service provider shall have minimum two years experience in supplying such work force about 20 HVD s in a work order. The documentary proof should be submitted along with the tender document Liabilities, Control etc. of the work force deployed: 4.1 The Service Provider shall ensure availability for the driver(s) on all working days., the duty performed beyond office hours and on holidays, the payment will be restricted on pro-rata basis as per the agreed rate. Daily wages admissible for National Holidays falling on working days. 4.2 The services of workforce will be required from Monday through Sunday in three different shifts(whether continuous or split) with eight and of hours duty per day.

3 The number of working days in a month for the workforce shall be maximum of 26 days The Service Provider shall maintain his own Attendance Register and the workforce reporting for work shall sign the attendance register duly indicating arrival departure time regularly and a certified copy of the same be submitted along with bills while claiming monthly payment The workforce engaged shall attend for duties by making their own transport arrangement and SDSC shall not pay conveyance charges The workforce deployed for duty shall attend to the work in proper uniform and they should be courteous and well behaved. The Service Provider should provide Two [02] Sets of stitched Uniforms ( including shoes) per person per year at their cost with logo of the company. The stitched Uniforms shall be issued to all the work force in the presence of contract manager of SDSC SHAR The workforce, once approved for the service, shall not be changed without the prior concurrence in SDSC. 4.7 The workforce deployed is not authorized to communicate any official information they may come across during their working in the office. 4.8 The Service Provider shall be solely responsible for any theft, pilferage or misbehavior by any of his workforce engaged for carrying out the work. 4.9 In case, the workforce deployed by the Service Provider commits any act of omission/commission the amounts to misconduct/indiscipline/in competence, against such persons, including their removal from the duty. The Service Provider shall replace immediately any of its workforce who is/are found unacceptable because of security risks, incompetence, conflict of interest improper conduct etc., upon receiving written notice from SDSC. The workforce deployed at SDSC should not carry any Electronic Gadgets inside the SDSC campus The centre reserves the right to demand the with drawl of any or all the personnel of the Contractor / Agency for reasons of security violation, indiscipline etc., while they are with in security zone of the Centre and Contractor / Agency shall be bound to implement such demand from the centre authorities concerned if and when made. 5.0 Legal: 5.1 Service Provider shall be responsible for compliance of all statutory provisions relating to Contract Labour [Regulation and Abolition] Act 1970 and Central Rules 1971, Provident Fund,, in respect of the workforce deployed at SDSC The Service Provider shall also be liable for depositing all statutory taxes; levies; cess etc., on account of service rendered to SDSC to the concerned authorities for time to time as per the extant rules and regulations on the related subject. 5.3 The Service Provider shall maintain all statutory registers under the applicable law. The Service Provider shall produce the same, on demand, to the concerned authority of SDSC or any other authority under the law. 5.4 The Income Tax at Source [TDS] shall be deducted as per the provision of Income Tax Act as amended from time to time. 5.5 In case, the Service Provider fails to comply with any statutory/taxation liability under appropriate law, and as a result thereof, if SDSC is put into any loss/obligation, monetary of otherwise, SDSC shall have the right to recover such liability from the Service Provider.

4 5.6 The service provider shall be solely responsible for the redressal of grievances / resolution of disputes relating to work force deployed by him / her SDSC shall, in no way, responsible for settlement of such disputes. 5.7 SDSC shall not be responsible for any damages, losses, claims, financial or other injury to any of the work force deployed by the service provider in the course of their performing the functions/ duties, or or for payment towards any compensation. 5.8 The work force shall neither be entitled for any canteen / medical / conveyance / accommodation facilities from SDSC nor have any claim for employment in SDSC. SDSC will not issue any service / experience certificate or any other certificate to the workforce. 6.0 Financial: 6.1 The Service Provider shall pay the agreed upon wages to his workforce in full as per the Contract. The Wages payable to workforce against this contract are governed by the wages published by government. 6.2 SDSC will make the payment of Employer s Contribution towards EPF as per the prevailing rates. Employee s Contribution of EPF has to be borne by the workforce deployed by the Service Provider and SDSC will not pay any contribution in this regard. 6.3 Service provider shall deploy minimum of 20 work force daily. If the total number of abstensim exceeds 6% of the total man days deployment per month, Rs per man day will recover from monthly bills. 4 days off per month is considered for each workforce. 6.4 The manpower, requirement may increase/decrease on any given day during the validity of the Contract and the Service Provider is liable to provide excess Man Power if required, and identified Focal Point in SDSC reserves the right to reduce the manpower if need arises. 6.5 In case, SDSC requires additional workforce for shorter duration over and above the quantum of workforce, the Service Provider must be in a position to provide extra workforce at agreed rate on per day basis for sporadic nature of work. 6.6 In case of a workforce deployed coming late or going early twice a week, one day s wages shall be deducted from the total wages payable. If the late coming or Early going persists for a period exceeding 5 days consecutively, the services of the individual shall be discontinued by the Service Provider, and a suitable replacement be provided immediately. The identified Focal Point in SDSC shall intimate to the Service Provider or his representative in this regard. 6.7 Payment shall be made on monthly basis after completion of service on receipt of Invoice/Bill which is duly certified by the identified Officer in SDSC and proof. The Invoice/Bill shall indicate separately: a. Wages payable to workforce deployed. ( Rate per man day) b. Employers Contribution towards EPF. c. Group Insurance d. Service Charge to the Service Provider and e. Service Tax as applicable. The supporting documents which should be submitted by Service Provider along with Bill/Invoice are: I. Proof of payment of wages made to the workforce for the preceding month for which receipt is submitted.

5 II. Proof of remittance of both Employee s and Employers Contribution towards EPF made for the preceding month including the statements containing the names of the workforce deployed, Accounts Numbers, Contributing paid and III. Proof of Services Tax paid for the preceding month towards bill amount received from SDSC. IV. Proof of Group Insurance should be submitted. At the discretion of this office, SDSC shall hold up a requisite portion/whole of the bill amount till such proof is furnished. 6.8 The Service Provider shall be under complete obligation to provide any other related document called for by SDSC from time to time. 6.9 The Service Provider shall strictly adhere to all laws relating to the employment of labour. The Service Provider shall make the payment to the workforce deployed by 7 th of the succeeding month by any one of the following modes: I. If the payment is by cash to the workforce deployed, in the presence of one identified representative each from Administration and Accounts Division of SDSC. II. If the payment is made through ECS, the Service Provider shall complete the payment through ECS by 5 th of the succeeding month and submit necessary proof from his banker to identified Focal Point in SDSC SHAR towards the payment made for preceding month along with the Bill/Invoice and other documentary proof. III. If the payment is made by Cheque, the Service Provider shall make the payment to the workforce deployed, in the presence of the Focal point, before 3 rd of the succeeding month. Whichever mode of payment is opted, the Service Provider should issue a signed number of days present, wages payable, recoveries made etc., The service provider must ensure payment of minimum wages to the work force deployed by them In case the Service Provider fails to make payment to the workforce deployed by 7 th of the succeeding month as mentioned above and not remitted the amount related to EPF and Mediclaim Policy / Group Insurance to the concerned authorities, SDSC SHAR reserves the right to make alternate arrangements for such payments and recover the amount so paid from the Service Provider under the work order/service Contract or any other work order/service contract placed on the service. 7.0 No. of Workforce: 7.1 At present minimum of 20 drivers are required to be deployed and the requirement may be extended up to 25 drivers. The number of workforce required is indicative only. However, the number of requirement may increase/decrease as per the requirement and the Service Provider shall provide required number of workforce as and when requested. 7.2 The deployment of the drivers will be only occasional againest actual need and the existance of the contract does not IPSO-FACTO confer any right to the contractor for demanding engagement of their drivers nor is it bringing on the centre to continue to engage them. 8. Indemnity Bond:

6 The Service Provider shall indemnify SDSC on Rs.200/- Non Judicial Stamp Paper against any action, claims or proceeding relating to infringement of all or any of the prevailing laws like Employees Compensation Act [Workmen Compensation Act] 1923, Contract Labour Regulation and Abolition Act 1970 and Central Rules 1971, EPF Act, Industrial Dispute and any other Acts specifically not mentioned during the currency of the Contract. The indemnity Bond has to be executed as per our specimen. 9. Volume of Work: No guarantee can be given as to the definite volume of work which will be entrusted to the Service Provider at any time or during the period of the Contract. The requirement of workforce purely depends upon the activities of the SDSC. The mere mention of the number of Work Force against this Contract does not by itself confers the right on the Service Provider to demand that work relating to or any item thereof, should necessarily or exclusively be entrusted to the Service Provider. 10. Security Deposit: The Service Provider shall guarantee faithful execution of the Contract in accordance with the terms and conditions as specified. As a security, the Service Provider shall furnish Security Deposit for a sum of Rs.1.50 Lakh (Rupees One Lakhs & Fifty Thousand Only) in the form of a Performance Bank Guarantee issued by a Nationalized / Scheduled Bank valid till completion of the Contract. The Security Deposit shall not carry any interest and shall be returned on completion of all the Contractual obligations. 11. Jurisdiction: The Courts within Andhra pradesh will have the Jurisdiction to deal with and decide any matter arising out of this Contract. 12. Applicable Law: The Contract shall be interpreted, construed and governed by the Laws of India. 13. Focal Point: 13.1 SDSC is identifies an officer as contract manager to operate and manage this Contract on behalf of SDSC. The contract manager will give necessary briefing to the drivers to carry out the duties assigned on a daily/weekly/monthly basis and the drivers shall perform such duties without fail. The responsibility to ensure that the drivers obey and comply with such instruction will be that of the Service Provider 13.2 The Service Provider shall identify and nominate a coordinator who would be the contact person for SDSC to ensure providing uninterrupted service and satisfactory performance of the contract The drivers deputed for duty shall possess valid LMV / MMV / HGV / HPV licenses issued by the appropriate authority and should have a valid Heavy Passenger Vehicle badge. Renewal of driving license / explosive license etc., will be the sole responsibility of Drivers / service provider / agency at their own cost The drivers shall regularly take proper care of the vehicles assigned to them which includes filling of fuel, Checking tyre and tyre pressure, engine oil level, radiator coolant, break fluid. etc.

7 13.5 The suitability of the drivers for the job will be assessed by SDSC with regard to their age ( As prescribed by Govt. Of India), driving skill, medical fitness, experience etc, and only drivers selected by SDSC should be provided. The drivers should be in a position to drive any class of vehicle [Jeep, Cars, Buses and Trucks] possessed by SDSC The selected drivers should undergo the standard medical test prescribed bysdsc, and only after they are found medically fit by the Chief Medical Officer, SDSC, drivers will be engaged for providing the driving service The duty hours of the drivers will be 8.30 Hrs per day including 30 minutes of lunch break. The timings will be as per requirement of the centre and the timings are spread during the day. However general duty hours will be between to 17,30 hrs. In case of need the personnel may have to perfrom extra duty, for which the rate per hour will be paid extra Any defect found in the vehicle shall be reported to will be w workshop by the driver for arranging repairs/replacement of spare parts if any The driver(s) shall strictly follow all rules and regulations scrupulously. Any violation of such rules will be at the risk of the Service provider and consequent fines and other sundry expenses will be borne by the Service Provider. SDSC SHAR will not be responsible for violation of traffic rule and regulations by the drivers The driver(s) shall ensure cleanliness of the vehicles by getting them washed by the personnel entrusted by the Focal Point The Service Provider should be responsible to bear the medical and legal expenses relating to injury / death caused to the driver while on duty / driving service.the Service Provider should provide comprehensive insurance coverage for a sum of Rs.1,20,000/- (Rupees One Lakh Twenty Thousand Only) per driver. The Service Provider will initially incur the expenditure towards the contract driver who has discontinued the job for any reason what-so-ever before completion of one year, the Service Provider will have to replace him with another driver The driver(s) shall behave courteously with the passengers or staff of SDSC /ISRO in the vehicle driven by them. In case, any driver(s) misbehaves with the passengers, the Service Provider shall forthwith replace their services based on the communication for the Focal point Driver(s) are strictly prohibited from consuming alcohol while on duty. Any driver(s) found under the influence of alcohol while on duty shall be discontinued from this services orthwith and replacement driver is provided so as to continue the service In case of leave or absenteeism of any approved driver(s) for a period exceeding fifteen days, the service Provider shall arrange for suitable replacement. The drivers shall avail leave with the prior consent of the vehicle deployment in-charge, SDSC and keep the Service Provider informed of availing leave. Whenever, the driver proceeds on leave for more than fifteen days, the identity card issued to the driver should be deposited with SDSC Administration. The driver(s) shall not be entitled to any paid leave even on medical grounds by SDSC SHAR The loss/damage caused to the SDSC vehicles should be made good by the Service Provider in case the loss/damage has occurred due to the negligence of the contract driver. The negligence of the driver is to be fixed by the committee constituted by SDSC along with one representative of the Service Provider In case of any accident to the vehicles of SDSC, the drivers of the Service Provider shall report the matter to the nearest police station and keep the Service Provider and SDSC informed of the same immediately.

8 20.0 The drivers shall inform the Deployment Office, SDSC, or his representative of any break down to the vehicle for taking necessary action. The vehicle should not be left on the road unattended. The driver should stay with vehicle till officials of SDSC reach the spot to take further action The drivers deployed under the contract shall have fair knowledge of reading and writing English and making necessary entries in the log books allotted to them The drivers shall not take the vehicles to places not authorized by the Focal Point. The authorizations will be either by way of route schedules or special approvals The drivers shall not tamper with/pilfer any parts of the vehicles and shall write the log sheets properly and regularly and they will not carry any unauthorized passengers. In case it is found by the checking staff of SDSC that unauthorized passengers are being carried in government vehicles, a fine of Rs.1,500/- per instance will be recovered from the bills of the Service Provider, beside removing the driver from service forthwith and replacement provided Original driving license of all the drivers deployed for duty under the work order will be kept by the Service Provider in safe custody and copies of the same is made available to Focal point SDSC for his record. The Service Provider will be responsible to ensure that the driving licenses are kept valid by the drivers. The Services Provider shall however, produce the original Documents to Focal point SDSC as and when required The driver must park the vehicle in a orderly way in the transport yard/parking slot while on duty. He shall ensure that the vehicle parked shall in no way hinder the movement of other vehicles SDSC shall keep the list of drivers found suitable for the work from amongst those deputed by the Service Provider and copy thereof, shall be provided to the Service Provider shall depute drivers form this list only. In case there is need for more drivers, the Services Providers will depute that many drivers as required from time to time SDSC shall be at liberty to with hold/deduct any part or full amount from Security Deposit in case of any failure on the part of the service provider to make good any loss/damage caused to the vehicles of SDSC by the drivers. The decision of SDSC on this shall be final and binding on the Service Provider The Service Provider or its representative will be present on all working days/holidays to co-ordinate with SDSC with regard to driver s attendance and for meeting any eventualities that may arise during the operation of vehicles Compensation for Damages caused for Persons Goods, Property : 29.1 The Service Provider shall indemnify and hold harmless, SDSC and / or any Officer, Employees or assignee thereof, against any loss, damage or expense resulting from damage to property or personnel injury arising out of willful misconduct Or gross negligence of the Service Provider or their personnel in the execution of the work under this Contract. The Service Provider shall, at its expense defend any suit or proceedings brought against SDSC on account there of, and shall satisfy all judgments and pay all expenses, which may be incurred by or rendered against them, or any of them in connection therewith. SDSC SHAR shall not be responsible of any damages, loss, claims, financial and other injury for any workforce in course of their performance of their duties or for payment towards any compensation.

9 29.2 SDSC shall be at liberty to withhold/deduct any part or full amount from security deposit in case of any failure on the part of the service provider to make good any loss/damage caused to the property or personnel injury of SDSC by the workforce. The decision of SDSC SHAR on this shall be final and binding on the Service Provider Termination and Short Closing of Contract : 31.0 Prequalification criteria i) Service provider shall have supplied 12 work force to any organization/agency for driving transport vehicles. ii) Service provider shall have at least two experience in supplying work force during last 5 years. iii) Bids of the parties not qualifying the above criteria will be rejected, party shall be submit document proof for supporting the above criteria Under the normal circumstances, termination / short closing of the Contract is not foreseen. However, in case of repeated non performance of the Contract, owing to deficiency of service, breach of Contract, cessation of the requirement, SDSC reserves the right to terminate the Contract wholly or partly by giving a prior notice of 30 days SDSC reserves the right to terminate the Contract wholly or partly at any time by giving 30 days prior notice without assigning any reasons Incase of leave or absenteeism on any workforce for period exceeding fifteen days, the Service Provider shall arrange for suitable replacement. The workforce shall avail leave with the prior consent of the contract manager, SDSC and keep the Service Provider informed of availing leave. Whenever, the workforce proceeds on leave for more than fifteen days, the identity card issued to the workforce should be deposited with SDSC Administration. The workforce shall not be entitled to any paid leave by SDSC even on medical grounds. 32. EMD An amount of Rs.1,00,000(one lakh rupees) may has to be taken as EMD to submit along with the tender document.

10 Annexure-II To be attached along with pricebid Price bid Format SL. NO Description Amount 1. Rate per Manday(inclusive of minimum wages, EPF,insurance and service charges) 2.. Service Tax 3. Total Performa for price bid format for out station trips. As per the need the service provider has to ensure that the drivers may be sent for out station trips. Sl No Description Amount 01 For out station trips additional Allowance per day 02 For out station trips additional over night stay allowance per night

11 S a t i s h D h a w a n S p a c e C e n t e r S H A R Page Destination: Tender Header Format Type : Normal. : GOVERNMENT OF INDIA DEPARTMENT OF SPACE SATISH DHAWAN SPACE CENTRE PURCHASE DIVISION Tele No /225174/ Fax No / ID : hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in STANDARD TERMS & CONDITIONS 1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE. 2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:- 1) Part-I Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II Price Bid In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.Excise Duty - SDSC-SHAR is eligible for Excise Duty Exemption under Notification No. 64/95 dated as amended by Notification No. 15/2007 dated and as amended by Notification No. 07/2008 dated and necessary Exemption Certificate will be provided. No claim, whatsoever, for payment of Excise Duty or Cenvat reversal will be allowed later. The suppliers have to take this into account while submitting quotations. Excise Duty Exemption Certificte will be issued only to finished product as per the PO/Contract. EDEC shall not be issued in favour of third parties for raw materials, other components that go in to the manufacture of the end product. Excise Duty Exemption Certificate will be issued in favour of original equipment manufacturer provided (i) the tender has been received from the sole selling agent of OEM concerned (for which documentary proof shall be produced) and (ii) a request for issue of Excise Duty Exemption Certificate was made in the original offer itself. 6.CST - With effect from , Form-D has been withdrawn for Inter-State purchases by Government Departments. Now the percentage of CST on the Inter-State sales to Government Departments shall be the percentage of VAT/State Sales Tax as applicable in the State of the Seller/Dealer. Accordingly, the suppliers have to indicate clearly the % (full rate of tax) of CST applicable against each item in their offers. 7.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 12/2012 dated This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers. 9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period. 11.Security Deposit Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party

12 shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period. 13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly. 15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself. 19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS The Tenderer should submit the following documents/information while quoting:- a)foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual interest in the business. c)registration and item empanelment of the Indian Agent. d)agency Commission will be paid only Indian Currency. e)compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk. b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c.sales Tax is not applicable d.customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided. e.high Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable. 1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices 4.Excise Duty, VAT, Service Tax Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS The following tenders shall be summarily rejected from the procurement process a.tenders received from vendors who have not qualified in terms of their registration. b.tenders received against publishing of a limited tender in the CPP portal. c.tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.unsolicited tenders from vendors. e.the tenders which materially depart from the requirements specified in the tender document or which contain false information. f.the tenders which are not accompanied by the prescribed Earnest Money Deposit. g.the tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.the validity of the tenders is shorter than the period specified in the tender enquiry. i.the tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.the tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition. k.the tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender). l.in case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.if a firm quotes NIL charges / consideration, the bid shall be treated as un-responsive and will not be considered.