PUNJAB NATIONAL BANK GENERAL SERVICES ADMINISTRATION DIVISION: HEAD OFFICE 7, BHIKAIJI CAMA PLACE, NEW DELHI: PH: FAX:

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1 PUNJAB NATIONAL BANK GENERAL SERVICES ADMINISTRATION DIVISION: HEAD OFFICE 7, BHIKAIJI CAMA PLACE, NEW DELHI: PH: FAX: TENDER NOTICE AMC/ Reg: Annual Operation Contract Charges of 03 Nos. DG Sets of 125, 320 and 1010 KVA Capacities Installed at Bank s Building at 7, Bhikhaiji Cama Place, New Delhi. Sealed tender are invited for the above mentioned work (from eligible vendors) for which tender document consisting of (1) Job Description / Scope of work (II) Terms and Conditions (III) Price-Bid etc. are uploaded over our website pnb.india.in Sealed tenders should be in two parts i.e. Part-A (Technical Bid) and Part-B (Price Bid). Tenders should reach this office i.e. Dy. General Manager (GSAD), PNB, HO, 6 th Floor, 7, Bhikhaiji Cama Place, New Delhi) on or before 3.00 PM on in sealed cover. Part-A (Technical Bid) consists of Earnest Money Deposit in the form of cross demand draft of Rs.10, (Rupees ten thousand only) in favour of Punjab National Bank, job description / scope of work, terms & condition. Tender not accompanied by the Earnest Money Deposit in the form of Demand draft are liable to be rejected as non responsive. Each page of Technical Bid should be duly signed and sealed by the tender. The Contractor should also submit attested copy of following documents in Technical Bid. - Income tax registration, PAN No. - ESI Registration - PF Registration - Service Tax No. - Experience Certificate as mentioned in Eligibility criteria. - Audited blance sheet for last 3 years along with profit & loss statement. Tender will be awarded to the Contractor only having PAN No., ESI No., EPF No., Service tax No. Part-B (Price Bid) consists of Schedule of quantities. Part-B will be opened in response of those tenderes whose tender document (Technical Bid) is acceptable to Bank. The decision of Bank in this regards shall be final and binding on the tenderer and not open to question or appeal.

2 Tenderer shall not indicate any commercial or technical condition or qualification of any sort in the price bid (part-b); quoted price should not be less than as compared with minimum wages policy of Govt. of Delhi otherwise the tender shall be liable to be rejected summarily. The price quoted signed and sealed by the tenderer. Each sealed envelope i.e. Part-A and Part-B should be put in another large sealed envelope super-scribing the name of the work, time and date of opening. The tenders will be opened on the same day at 03:30 PM. The tenders received late on account of any reason whatsoever and telegraphic tenders will not be entertained. The tender shall be valid for a period of not less than 90 days of opening of tender. The Bank will not be bound to accept the lowest tender and reserves the right to accept or reject any or all the tenders without assigning any reasons whatsoever. Dy. General Manager.

3 PART-A ELIGIBILTY CRITERIA Sealed tenders are invited from various vendors for the annual operation Contracts of DG Sets of 125, 320, 1010 KVA capacities installed at HO buildings at 7 Bhikaji Cama,New Delhi from eligible vendors as per eligible criteria given below:- A) The vendor should have similar contracts in Govt. / PSU /Autonomous offices /reputed organization. B) The vendor should have experience of 03 years or more on operation of DG sets in Govt./ PSU /Autonomous offices /reputed organization.(certificates required) C) The vendor should have sufficient man power and will have to provide a Supervisor (Skilled), Operators -3 (skilled) and a helper daily to attend the operation of DG sets at HO at BC Place, New Delhi. D) The payment to the Supervisor, Operators and Helper will have to paid by vendor as per the wages announced by Government of Delhi from time to time as per its notification.the vendor will have to deposit all the statutory dues, i.e, PF and ESI of its employees regularly.the vendor will have to follow all the statutory rules and provision as required by law indemnify the Bank against all the consequences. E) Should have executed the AMC Work of DG Set IN LAST 7 Years or (i) One work of AMC amount of Rs /- or (ii) Two work of AMC amount of Rs /- or (iii) Three work of AMC of Rs /- F) Minimum turnover of the firm should be Rs /-

4 JOB DESCRIPTION/ SCOPE OF WORK: 1. Smooth operation of all three DG sets installed in HO building at 7 BC Place, New Delhi General cleaning of all three nos. DG sets from inside & outside and its surroundings, before initial start on daily basis. Cleaning materials are be provided by the contractor. 3. Daily throughout visual inspection /check up (Electrical and mechanical) before initial start of DG sets and its associate panels which include followings point. -Ensure filling / top up of fuel and other lubricating oil for diesel engine. However the oil and the diesel shall be made available at site by the customer. -Check up water level in radiator cap. -Check up belt tension, if it is loose, tighten up to specified value. -Checks tightness of cable lugs glands, cable all the terminal condition tightness in the electrical panel. -Checking and repairing the leakage of fuel, lubricating oil and coolant (only externally). -Checking the battery terminal and de-sulphation. 4. Trial run of DG sets with load only. 5. Checking of wiring system. 6. Operate DG sets in Auto mode of operation as these are facilitated with PLC. 7. Operates DG with control panel as and when require in case of manual mode of operation.

5 8. When DG set is running,record the oil & coolant temp, ensure charging of batteries,oil pressure, voltage, frequency, loads(kw, Amp.) etc. 9. Operator should be vigilant and alert, when ever DG sets are running. In case of any abnormality is observed, they should immediately convey the information to Bank Engineer in-charge. 10. Maintain the fuel & lub. Oil record on daily basis. 11. Maintain the fuel & lub. Stock, in any circumstances, critical condition should not come. 12. Operator/Supervisor should maintain log book, log sheet etc. on daily basis. TERMS & CONDITIONS. 1. Permanent post throughout the contract one Supervisor, two operators and one helper for smooth running of DG sets during day shift and one operator during night shift for operation of 125 KVA DG sets for Treasury Division. The requirement of operator during night shift is temporary only can be discontinued at any time and there after day shift will continued with 1 supervisor, 2 operators and 1 helper. 2. Supervisor should be diploma holder in electrical/mechanical having minimum two year experience in operation and maintenance of up to 1010 KVA DG sets. 3. Operator should be ITI holder with minimum two year experience in operation and maintenance of up to 1010 KVA DG sets. 4. Only authorized representatives to enter in banks premises at all responsible times. 5. Have necessary tools and instruments applicable of daily and weekly maintenance of DG sets. 6. Abide by all the regulation / requirement of the Bank. 7. Be responsible for co-coordinating with an agency for the smooth functioning of DG set and main electrical maintenance contracts.

6 8. Keep DG sets in perfectly in running condition/order at all time during the working hours. They will strictly follow all the electrical regulations as per Indian Electricity rules. 9. Operates the system according to the functional requirement of the bank. 10. Loss of bank property due to negligence of deputed staff will be worn by the contractor. The contractor should made adequate arrangement for watch and ward of his material (if any) and shall the safety, breakage and any theft of material fixed or unfixed by him. 11. Deputed Staff should be in proper dress code. Dress and rubber shoes are to be provided by the vendor. 12. If the contractor fails to maintain required manpower, bank is empowered to deduct as penalty at the rates indicates below from their monthly bill: 1) Supervisor Rs. 1000/day 2) Operator Rs. 750/day/shift/person 3) Helper Rs. 500/day/shift/person 13. Daily attendance record must be maintained by the contractor of each staff and the same should be produced before the deptt.in Charge. DURATION OF CONTRACT The contract would be initially for a period of 12 months from the date of commencement of work. It can be extended further for the period of twelve months on same payment and same terms & conditions, if both parties desires. SECURITY DEPOSIT In addition to EMD, the contractor shall pay an equivalent to 10% of quoted amount on acceptance of tender, as security deposit. The total amount can also deposit in the form of bank deposit drawn at any nationalized bank or by cash. The deposit shall not qualify for any interest. The amount cannot be utilized by contractor towards adjustment of nay liability of the contractor. In the case of any default on the part of contractor to perform and observe any covenant, conditions and provisions herein contained, it shall

7 Be lawful for PNB in its absolute discretion to forfeit the whole of security deposit or a part thereof with prejudice to any other right or remedy that may be available to it against the contract under this agreement, for such breach. The security deposit will be refunded only after satisfactory fulfillment of the contract. In case the contract. In case the contractor abandons the contract or leaves the contract unperformed, the Security Deposit shall be liable to be forfeited. UNSATISFACTORY PERFORMANCE If the performance of contractor is not satisfactory and he fails to attend the operation work in time as stipulated in the tender, recovery from his bills will be made. The decision of the bank in respect of magnitude of non performance and recovery thereof shall be binding of the contractor. The contractor shall be responsible for the acts and deeds of its staff.pnb will in no way be responsible of violation of any applicable law, rules and /or other or loss caused either by the contractor or its staff. PNB reserve its right to recover from periodical payments to be made to the contractor, any loss or damage that may be caused to the equipment, machinery, building or nay other property of PNB BY negligence or any other reason whatsoever by the contractor. The contractor shall be bound to maintain service record of complaint received. The staff will be under the control and supervision of the contractor including their performance and discipline. The contractor shall be responsible to comply with the provisions of all the applicable laws and other enactments and amendments made thereto, from time to time and the labour laws as or may be in force and applicable. None of the staff of the contractor shall be liable to claim any sort of employment with PNB. The contractor shall ensure that the workmen employed are medically fit and in sound mind and healthy. The contractor would ensure that his staff must have Identity cards to enter the premises of the Bank for due performance of duties. Bank expects that contractor to ensure that his staff should maintain polite and courteous behavior. The contractor should ensure that his staff should not be under the influence of liquor or any other such substance while on duty and any damage caused by such of the contractor s employee will be borne by the contractor.

8 POLICE VERIFICATION AND COMPLIANCE OF SECURITY REQUIREMENTS: The contractor will ensure that its staff must have security passes / Identity Card to enter the premises of the Bank to attend the duties. The staff should be polite and courteous. The Contractor will ensure that his staff should not the influence of liquor while on duty and any damage to the Bank property will be borne by the contractor. The contractor shall take out workman compensation policy covering the entire workman and submit it to the Bank. This policy should be in the joint name of Bank and contractor. The insurance should cover the period of contract. PAYMENT TERMS: The payment will be made after deducting the TDS and VAT. The contract amount shall be inclusive of all taxes, levies etc. but excluding the service Tax as enforced by Govt. as per its applicability. The vendor shall indicate percentage and amount of service tax in their bill separately and it will be paid to him along with the payment. No escalation shall be granted on any account over the rates quoted in the tender. TERMINATION: Bank would be at the liberty of terminating the agreement by giving the contractor a written notice of one month. GENERAL INSTRUCTIONS: All entries in Tender Documents must be made in English. They must be hand written in INK and must not be TYPED. Tenderer should quote in figures as well as in words the rates tendered. Special care must be taken in writing the rates in figure as well in words to avoid the possibility of interpolation. Erasures and alterations must be avoided, but if made unavoidable the wrong figures and words must be neatly scored out under the full signature of the Tenderer and the correct figures and the words neatly re written but not over written. OVER WRITING IS NOT PERMITTED. In the event of any discrepancy between the rates quotes in words and the rates in figures the former shall prevail.

9 Contractors are requested to notes that if they got firms in different name, they should submit the quotations in the name of only one firm. The Tenderer shall bear all the expenses in connection of submission of tender. All the pages of tender documents should be signed and stamped by the tenderer. The Tenderer whose tender is accepted is bound to execute a formal agreement with the PNB. OTHER IMPORTANT TERMS AND CONDITIONS: 1. The contractor shall be responsible for settling any claim/compensation against all damages and accidents caused due to negligence on the part of his employees and the keep bank indemnified from any compensation /n liability. 2. Sales Tax or any other Tax on materials and also on the turn over, the any, in respect of this contract shall be payable by the contractor and the bank will not be entertain whatsoever in this respect. 3. The contractor shall discharge obligations as provided under various applicable statutory enactments including the Employees Provident Fund & Miscellaneous Provisions Act,1952,the Employee State Insurance(ESI) Act,1948 ESI(if applicable the place of work-delhi, Delhi State),the Contract Labour (Regulation and abolition )Act, 1970,the Inter-State Migrant workman (regulation of employment &conditions of service) Act,1979, The minimum wages act,1928,the payments of wages act,1936,the Workmen s compensation act,1923 and the other relevant Act, Rules and Regulation, instructions etc. issued/ enforced from time to time. 4. The contractor shall not store materials or otherwise occupy any part of the site in a manner likely to hinder the operations of such services. 5. The contractor shall take at his own cost necessary insurance cover in respect of staff and other personnel to be employed or engaged by him in connection with the aforementioned services to be rendered to the bank against the all claims, damages or compensations payable under workmen s Compensation Act, 1923 or any modification thereof. 6. The contractor shall make payment to the staff as per minimum wages act on or before 07 th day of every month. The contractor shall also give effect to any statutory variation in the wages and shall not have any claim on Bank in any manner whatsoever in this

10 regard. The contractor will have to make the payments by issuing the cheques / credit in the account of the workers, Cash payment will not be allowed. After making payments to their staff, the contractor should give the undertaking that they paid the wages as per minimum wages act. 7. The contractor should submit the bill once in a month along with self attested copy of attendance register for staff deployed in the building, Certificate of compliance of all the statutory laws,salary sheet,photocopy of Cheques issues to workers,pf & ESI Challan etc. and the will be paid within 10 days. 8. The rates quotes in the tender shall be firm throughout the contract period, include all charges of tools and plants, labour conditions P.F, E.S.I and fluctuations in the rates, excise duty, all taxes including sales tax, octroi and any other charges or expenditure for carrying out the work.however, service tax shall be payable extra as applicable. In that case contractor should have registration for service tax. 9. The contractor should also keep in mind the likely increase in the salary of the workers in future.no escalations in the will be allowed under any circumstances. 10. The payment will be released on submission of the following certificates: - We are maintaining proper records w.r.t. payment of wages and statutory dues to all our employees and the same are being paid. - That we have paid the minimum wages to all the workers employed by as per wages announced by the governments of national capital of Delhi vide their latest notification. Copy of salary receipt enclosed - We have paid /deposit all the statutory dues i.e PF and ESI of our employees in State Bank of India. The copy of challan for the month of is enclosed herewith. - We as contractor is following all the statutory rules and provisions as required by the law and indemnify you against all consequences arising out of his payment.

11 PART-B PRICE BID Name of work: Annual Operation Contract Charges of 03 Nos. DG Sets of 125, 320 and 1010 KVA Capacities installed at Bank s Building at 7, Bhikhaiji Cama Place, New Delhi. Sl. No. Description Period Rate per month In figures & words 01. Operation charges of 02 Nos. DG Sets of 320 and 1010 KVA capacities installed at Bank Building at 7- Bhikhaiji Cama Place, R.K. Puram, New Delhi as per scope of work. Manpower: Supervisor-1 Operator-2 Helper Operation charges of 01 No DG set 125 KVA capacities installed at Bank Building at 7- Bhikhaiji Cama Place, R.K. Puram, New Delhi as per scope of work during night shift. Manpower: Operator-1 12 Months. 12 Months. Amount for 12 months. Total amount quoted in figure: Rs. 1.Total amount quoted in words per month: 2. Total amount quoted in words per annum: SIGNATURE OF THE TENDERER Note: 1. The requirement of operation of DG set of 125 KVA capacities during night is temporary and can be discontinued at any time. 2. Charges should be exclusives of service tax. 3. Tenderer shall write their quoted offer both in WORDS and FIGURES. The quoted offer in WORDS shall be in CAPITAL / BLOCK letters. 4. If there is discrepancy between the amounts mentioned in FIGURES and the amount mentioned in WORDS, the amount as mentioned in WORDS only shall be taken as the quotation of the tenderer.

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