श र ह रक ट ड.घ आ.प र. भ रत

Transcription

1 भ रत सरक र अ त रक ष वभ ग सत श धवन अ त रक ष क द र श र ह रक ट ड.घ आ.प र. भ रत Government of India Department of Space Satish Dhawan Space Centre SHAR SRIHARIKOTA P.O , AP, INDIA ट लफ न: Telephone: फ क स: Fax: GOVERNMENT OF INDIA :: DEPARTMENT OF SPACE SATISH DHAWAN SPACE CENTER SHAR :: SRIHARIKOTA SRI POTTI SREERAMULU.NELLORE DISTRICT (A.P) TENDER NOTICE NO. SDSC SHAR/HPS/PT/15/ On behalf of President of India, Head Purchase and Stores, SDSC SHAR, SRIHARIKOTA invites on line quotations for the following: Sl No Ref. No. Description Qty. Tender Fee Services Contract for Cooking Services at SDSC SHAR Canteens for a period of 24 months from to Months SHAR SC e-procurement [Two Part basis] SHAR SPROB e-procurement [Two Part basis] SHAR RO e-procurement [Two Part basis] SHAR LSSF e-procurement [Two Part basis] SHAR SC e-procurement [Single Part basis] Fabrication, Testing and Supply of Flush Button Valves Comprehensive maintenance contract for network products, servers, workstations, laptops, SNMP manageable UPS and other network storage accessories for the period of Two years from to Design, Engineering, Fabrication, Testing and Delivery o 30KL Liquid Nitrogen Mobile Tanker Mounted Integrally on semi-trailer to SDSC SHAR Work Contract for management of Horticultural and Forestry works of EF & HD at SDSC SHAR for a period of 24 months. 20 Nos. 1 Lot 1 No 24 Months No Tender fee shall be applicable for tenders submitted through EGPS Last Date for downloading of tender documents : at 16:00 hrs. Due Date for submission of bids online : at 16:00 hrs. Due Date for Bid Sealing on : at 16:01 hrs. to at hrs. Due Date for Open Authorization : at hrs. to at 17:00 hrs. Due Date for opening of tenders : at 14:30 hrs. Instructions to Tenderers: 01. For full details/scope of work and terms and conditions etc., please see the enclosed annexures. 02. Interested tenderers can download the e-tender from ISRO e-procurement website and submit the offer on line in the e-procurement portal. Offers sent physically by post/courier/in person will not be considered. 03. Tender documents are also available on ISRO website ISRO e-procurement website and SDSC SHAR, Sriharikota website The same can be down loaded and offer submitted on line in the e-procurement portal. 04. Quotations received after the due date/time will not be considered. 05. The tender documents are available for download upto at 1600 hrs. and last date for submission of tenders on line at 1600 hrs. and Tender Opening on at 14:30 hrs. 06. Head, Purchase and Stores, SDSC-SHAR, Sriharikota reserves the right to accept or reject any/or all the quotations. DT: HEAD, PURCHASE AND STORES

2 COOKING AND SERVICE CONTRACT ANNEXURE - I 1). PREAMBLE SDSC SHAR Canteens are situated at SDSC SHAR, Sriharikota, PIN : , SPSR Nellore Dt. A.P.. Sriharikota is situated at 100 km Equidistance from Chennai, Nellore and Tirupathi. Nearest Railway station Sullurpeta is 18 Km of Sriharikota.The main Canteen comprises of Base kitchen with Dining Hall and is situated at 0.5 km from Main Gate of the SDSC SHAR in Keepakam area. There are another 5 distribution Canteens situated about 5 to 8 KM from Main Canteen and a sateliite Kitchen located at a distance of 12 km. The Departmental Staff operate all these canteens. The base canteen is equipped with steam / electric / gas cookware and vessels. The material storage is equipped with walk-in-cooler, storage racks, bins, etc. the Dining halls are fully furnished. The contractor / his personnel shall work under the instructions and supervision of the Departmental Canteen staff like Catering Supervisor, Asst. catering Manager and Catering Manager. All the ingredients needed for preparation of food and consumables will be supplied by the Department and the staff supplied by the contractor shall prepare the food based on the instruction given from time to time and shall help serving the food for staff. 2). SCOPE OF WORK / CONTRACT :- The scope of work under the contract is to provide Cooking & Serving the food items in the canteens of SDSC SHAR. The quantity of various food preparations varies from normal working days(i.e. MONDAY to FRIDAY), and on Holidays (Saturday, Sunday and other Public holidays) also during Launch Campaign period (i.e. during the launch schedule period, usually lasts for about 1 to 2 months prior to the launch.) But on all the 365 days of the year the canteen is operated on 2 shift mode, 1st shift from breakfast to lunch (approximate time from 5 AM to 2 PM) and 2nd Shift from PM snacks to Dinner(i.e. from 1 PM to 10PM). Twice a month on average there is necessity to work in the night shift also to make mid night snacks with Horlicks / boost and early morning breakfast. These timings are flexible and as per the requirement of breakfast, Lunch, Snacks, Eve. Tiffin & Dinner quantities. All the cooking is to be done at Keepakam canteen's kitchen and then distributed to site canteens, i.e. to the canteens at Keepakam, Zero point area, PSLV area, VAST area, SPROB area or SPP Area Canteens. Suitable transport arrangement is provided by the Department for shifting of food material and staff for catering services. The serving staff needs to go the respective canteen and do the food service as per the department norms. For all the food preparations the standard recipies of the SDSC SHAR Canteens is only to be followed. These recipies are of standard industrial 1

3 catering recipe nature. All the necessary equipment, gas and utensils are provided by the department, however the contractor only need to provide his staff with suitable cutting knives, peelers, kitchen clothes etc.. The caterer need to deploy the suitable man power as given at the end of this annexure (Table 1) and account for the raw material and cooked food. Any loss arising out of food production, the caterer is responsible and will be FINED as per the damages. The details of various food items that are to be prepared and served are as follows. The usual average daily / monthly production requirements are mentioned against each item in a separate table (Table 2) with this annexure, any additional quantity of production above this monthly totals will be paid at extra at the rate as quoted by you. HOWEVER PLEASE NOTE THAT ON SPECIAL OCCASSIONS THE QUANTITY OF FOOD PRODUCTION MAY GO UPTO 5000 PEOPLE. SO, THE CONTRACTOR MAY HAVE TO ENGAGE ADDITIONAL STAFF TO COPE UP WITH THE WORK. Breakfast:- The Breakfast should be made ready for service / packing by 0700 Hrs. every day. The no. of breakfast to be made will be decided on previous day. The quantity varies from 50 to 100 pkts. on normal days and goes up to 2000 packets during Launch Campaign period. Irrespective of the quantity, the breakfast should be made ready for packing / Distribution by 7 A.M. so accordingly the breakfast preparation times are to be planned and staff are to attend the duties early in the morning or from night onwards. The Breakfast is usually consisting of one of the following items per packet (appox. Weights are also mentioned ) 4 No Poori with Potato Curry, each Poori of weight 20Grams and about 120 Grams Of potato curry. 125 gr. Of Tomato bath with 2 nos. Medu Vada of 25 gr. Each with approximate 60 gr. Of Coconut Chutney. 2 Nos. Idly, each of weight 30 gr. & 2 no Medu Vada, each of weight 25 gr. with approximate 60 gr. Of Coconut Chutney. 100 gr. Pongal with 2 Nos. Medu Vada, each of weight 25 gr. with approximate 60 gr. Of coconut chutney. 2 no. Utappam each weight 85 gr. With 60 gr. Of chutney. This menu may also change as per the need in the tenure of the contract. One of the above 5 items is to be made on 5 working days and on Saturday & Sundays according to the Quantity of requirement one of the above items is to be made. As and when required, Coffee / Tea also to be made along with Breakfast. AM Snacks & Coffee at 0900 Hrs :- By 9 a.m. every day one simple snack and coffee to be made and to be sent for distribution against department issued coupons across different identified areas of SDSC SHAR. The approximate quantity of snacks is about 500 per day. The approximate quantity of coffee is 600. The snacks items are as follows:- 2

4 Onion Vada, Masala Vada, Medu Bonda, Mysore Bonda are to be made in pure South Indian Style. The size / weigh of each snack is 25 gr. Per piece. One of these to be made every day. The quantity of coffee per cup is 120 ml. The coffee is to be made in south Indian style, i.e. filter coffee. Tea also to be made when required. Lunch : Pick up time : to 1100 hrs. every day. There is standard thali meals and varities of alacarte items every day. Thali Meals :- Comprising of White Rice, Dhal Curry, Vegetable Fry, Sambar, Rasam, Chutney And Curd. This is a cyclic menu. It may be noted that about 700 to 800 lunches have to be prepared daily on all working days, i.e, from Monday to Friday and about 300 to 500 lunches on Saturdays & Sundays. The quantity may vary on daily basis as per the need. Also every day some meals have to be packet and served. Ala - Carte:- 7 items on working days : 1. Curd; 2. Veg. Salad, 3. Curd Rice, 4. Chicken Curry / Egg Curry / Omelette; 5. Spl. Veg. Curry (Mixed Veg. Curry / Chana Masala / Alo-Gobi Masala / Green Gram Dhal curry / Alo-Mutter); 6. Chapathi / Poori with Kurma; 7.Special Rice (Tamarind Rice / Veg. Biryani / Lemon Rice / Besibella Bath/ Coconut Rice) have to be made every day. There may be changes in this menu. Sweet :- Semiya Payasam / Mysore Pak / Laddu / Jangry / Badusha, one of these items every day. On average about 300 to 400 pieces need to be made ready for service every working day by 11am. However you should be able to make any other sweet as and when required. Also, there will be other requirements of sweets ranging from 100 to On the occasions of post launch its also required to make laddus upto 10,000 nos. Afternoon Tea & Snacks at 1400 Hrs :- Tea, Pakoda / Mixture, etc., The tea per cup is also 120 ml. and the average quantity is about 600 cups and that of Mixture / Pakoda is about 200 to 300 per day. Evening Tiffin & Tea at 1700 hrs:- Similar to breakfast items and additionally varieties of Dosa, Chapati with kurma, poori with curry are to be made as and when required. Dinner:- Same as Thali Meals, service at site canteens, packets / carriers. Special Meals:- Occasionally, special meals is to be made and served the menu depends on the occasion. The quantity may go up to 5000 nos. All the above items are to be served against the collection of department issued coupons, these coupons are to be promptly handed over to shift supervisor. Any loss / damage arising out of these coupons, the contractor will be held responsible. 3

5 3). MAN POWER : The requirement manpower for providing the above services shall be deployed by the Contractor and the approximate requirement of manpower as per our assessment together with qualifications of each manpower is given below. (Table 1) However, the contractor shall ensure that the required manpower is deployed for providing the services. Absenteeism will lead to cut in the contract rate proportionately. They are to be deputed shift wise as per the demands of catering requirements TABLE 1 Sl. No. Category Total Nos. Qualifications 01 Supervisor (skilled manpower) 2 Should posses min. of ONE year experience in large Industrial Canteens/Hotels Cooking Masters (skilled manpower) Kitchen Helpers (semi skilled manpower) Service Boys (semi skilled manpower) th class PASS and should have adequate knowledge in preparing South and North Indian dishes. & 2. Should possess TWO years of experience in the relevant field. 10 TH CLASS PASS, 1year exp. In canteen / hotels. 10 TH CLASS PASS, 1 year exp. In canteen / hotels. TOTAL : 46 The supervisor in consultation with the department s shift supervisor has to deploy the necessary manpower and account for the raw material issued and food made. The cooking masters are to make the food preparations. Kitchen helpers and service boys are to carry out the all the necessary help in the food production and service. 4). PERIOD OF OPERATION The contract period of Two years i.e. from to (The exact dates may vary as per the completion of this tender formalities) However, at the discretion of the Department and if the performance of the Contractor is satisfactory further extension of one more year will be considered on mutual consent. 4

6 5). DETAILS FOR SUBMISSION OF QUOTATION :- 5.1 The No. of Lunch, Breakfast, Snacks, Coffee, and Tea to be prepared during a month is indicated at Table 2. The total requirement under Table 2 together with quality with reference to scope of work for different category of items is treated as one unit per month. Therefore, the contractor shall submit his quotation per unit of month for the services under table For any additional services carried out by the contractor under table 2 during the month, the contractor will be paid as per the rate quoted in col. 5 of table 2. :- 6). PRICE BID :- Sl. No. Item Description QUOTE (Rs.) For the cooking services mentioned at Table 2 as per clause 5.1. ADDITIONAL MAN POWER : a). REGULAR DUTY Cooking Master Helper / service boy b). NIGHT DUTY (applicable only when both cooking & service are in night, i.e. for the services from 10 pm to 6 am only) Cooking Master Helper / service boy (Rate per month) : : : : 03. Charges for 2sets of Uniform for every 6 months, kitchen tools etc (bills to be claimed after the issue of uniforms) 04. For additional cooking per month To quote in last column of table 2. 5

7 TABLE 2 DETAILS OF DAILY, MONTHLY PREPARATION OF CATERING SERVICES & CHARGES TO QUOTE FOR THE ADDITIONAL FOOD PRODCUTION Rate For Extra APPROX. APPOX. Productin Sl. ITEM DAILY MONTHLY On AND above No. QUANTITY QUANTITY Monthly totals (for 1 no. of column 2) (1) (2) (3) (4) (5) 50 to BREAK FAST PKTS. PKTS. 02 AM SNACKS 300 to Break Fast Coffee + AM COFFEE 500 to ALA-CARTE (all items inclusive) 500 to SWEETS 300 to THALI MEALS 700 to PM SNACKS 200 to PM TEA + EVE.TEA 600 to EVE. TIFFIN 100 to 700 PKTS PKTS. 10 DINNER 20 to ). DEDUCTIONS :- In case the Contractor does not provide the required services as per the scope of work and also does not deploy the manpower agreed by him, the deductions from his monthly bill will be made at Rs. 500/- per day per staff. Also any cooking damages are to be borne by the caterer as per the food cost plus extra 25% of food cost. ***** 6

8 ANNEXURE - II SPECIAL TERMS AND CONDITIONS 1) The quality of food and the service specified are the essence of the contract. Any deviation shall be treated as breach of contract. 2) The contractor / the personnel shall be under the overall supervision of the Canteen Management Committee. 3) The Contractor shall provide appropriate uniform to both kitchen staff as well as the service staff and ensure that they attend the duty in neatly. Every 6 months all the staff are to be provided with 2 sets of these uniforms. I.e. in the 1 st, 7 th, 13 th and 19 th month of contract. These uniforms shall be as per the standard kitchen safety norms. 4) The contractor shall employ only the skilled persons. The contractor shall terminate the personnel employed by him if the conduct of personnel found not satisfactory. In such cases, the contractor has to engage another person(s) immediately. 5) The personal deployed for execution of the contract shall work in shifts during normal operation or as required for the next days menu which shall be decided by the Canteen Management Committee. 6) The services of the contractor are required on all days including on Saturdays, Sundays and Public Holiday. In the event of any absence of any employee, the Contractor shall provide replacement immediately. 7) The contractor has to make his own arrangement for the boarding and lodging of his staff. The Department may provide limited accommodation on payment basis, subject to the availability of quarters. 8) The contractor has to make his own arrangement for transportation of his staff staying outside for reaching the keepakam canteen.

9 9) The contractors personnel however be permitted to travel in canteen vehicles carrying canteen materials only during working times. i.e. main canteen to either VAST canteen or other distribution canteens. 10) The contractor is responsible for any damages caused to the Government property by his staff. The damages if any will be recovered from the Security Deposit and or monthly payment as decided by the Department. 11) The contract will be terminated, if the performance of the contractor is not satisfactory at any time during the period of the contract with one month notice. 12) Any violation of the contract terms like non-payment of wages to the employees as per the minimum wages Act, non-issuing of uniform, non-supply of additional manpower whenever asked for etc., will attract fines, besides taking action for termination of the contract. Also contractor shall be responsible for GROUP INSURANCE, EPF etc., in respect of their employees as applicable. 13) The contract personnel should follow necessary safety precautions scrupulously while performing the duty. Contractor should arrange sufficient insurance / cover for any claim arising out of carrying out the contracted scope or work for any damages / losses caused to the personnel while performing the duty and Department will not pay any compensation for whatever cause arising during the period of contract or subsequently. 14) Contractor shall ensure the character and antecedents of the personnel employed are verified prior to engagement and particulars / bio-data of the personal along with verification report from a local police shall be forwarded to the Department.. The contractor shall not allow or permit his personnel to participate in any organized agitation within the premises of the Centre.

10 15) The cooking area shall be kept clean and in hygiene conditions, the canteen area is liable for surprise checks by the Public Health Officer of the Department and the Contractor shall carry out his instructions. 16) During the Launch campaigns, it may be necessary to cook boiled Rice, Chemba Rice, and other KERALA variety of dishes. The contractor shall make arrangement for cooking such items through experienced cooks in the field. 17) The contractor shall arrange medical check-up for the persons employed by him once in six months through the Canteen Management in SHAR Hospital / any recognized hospital from Sullurupeta and the Charges are to be borne by the contractor. A copy of the Medical Report shall be submitted to CMC 18) The personnel employed by the Contractor shall not have any skin diseases / communicative diseases. If any such person is employed should be terminated by the contractor and replacement to be arranged immediately 19) Personnel employed by the contractor shall maintain personal hygiene such as cutting of nails, daily shave, short haircut etc., as per the standard catering norms. The standards of service of the contractor under the scope of this contract shall be of top quality. 20) The contractor shall submit the Bio-Data of the personnel being deployed for the work. ******

11 GENERAL TERMS AND CONDITONS ANNEXURE - III 1. Security Deposit: The contractor has to pay 10% of the order value as Security Deposit to the Department before commencement of contract in the form of Demand Draft drawn in favour of Sr Accounts officer, SDSC SHAR, Sriharikota which will be refunded after satisfactory completion of the contract and after settling the dues to the Department, if any. However if the contractor abruptly discontinue / withdraw from the services, the Security Deposit will be forfeited. 2. ELIGIBILITY CRETERIA: a). Bidder has Rs.75, 00,000/- as turn over per annum in previous 3 years. b). The bidder has to submit IT returns for the last 3 years c). The bidder has to produce customer list to whom executed orders for the past 3 years (i.e client list) d). The Bidder has to produce audited financial statement for the last 3 years e). The Tenderer shall be a registered firm with all relevant Registration like Service Tax, PF, Gr. Insurance, etc. f). The tenderer shall be able to depute the required manpower throughout the contract period and also to be able to provide additional manpower as and when required. g). The tenderer shall enclose documentary proof towards the points mentioned above along with list of clientele he is currently serving. h). The tenderer will be evaluated based on the criteria mentioned above. i). The tenderers who are not fulfilling the criteria mentioned above will not be qualified for consideration of their offers. 3. Party should not mention price details in any of the technical part. 4. Legal The Service Provider must be registered with the concerned Govt. Authorities, i.e. Central Labour Department, Provident Fund Authorities, Group Insurance, etc., and a copy of the registration certificate should be submitted. The Service Provider shall comply with all the legal

12 requirements for obtaining License under Contract Labour (Regulations and Abolition) Act, 1970, if any, at their own part and cost. 5. The Service Provider shall abide by all the law of land including Labour Laws [PF, Income Tax, Service Tax or any other extra taxes levied by the Government], Companies Act, TAX deduction liabilities, welfare measures of its employees and all other obligations that enjoin in such cases and are not essentially enumerated and defined herein, though any such onus shall be the exclusive responsibility of the Service Provider and it shall not involve SDSC SHAR in any way whatsoever. SDSC SHAR shall in no way be responsible for any default with regard to any statutory obligation. Compliance of these provisions shall be ensured at the time of making monthly payments & submission of claims to SDSC SHAR for reimbursement. 6. The timely payment of Employers and Employees contribution toward EPF & Group inusrance at scheduled rates shall be the sole responsibility of the Service Provider. The Service Provider shall be responsible for the payment of wages and allowances of his deployed work force as per Minimum Wages in force fixed by the Central Govt./State Govt. whichever is higher and all statutory dues [PF, Group Insurance, etc.] to the workforce engaged by him for providing the manpower services. SDSC SHAR shall in no way be responsible for any default with regard to any statutory obligation related to the manpower deputed by the Service Provider. However, in case of any such lapses by the Service Provider during the currency of the contract, SDSC SHAR reserves the right to terminate the contract with immediate effect besides taking other actions under the terms of the contract. 7. Service Provider shall also be liable for depositing all taxes, levies, cess, etc. on account of service rendered by them to SDSC SHAR to concerned tax collection authorities from time to time as per extant rules and regulations on the matter. Attested Xerox copies of such documents shall be furnished to the Authorities of SDSC SHAR. In case, the Service Provider fails to comply with any statutory / taxation liability under appropriate law, and as a result thereof if SDSC SHAR is put to any loss / obligation, monetary or otherwise, SDSC SHAR will be entitled to get the same reimbursed out of the outstanding bills, to the extent of the loss or obligation in monetary terms. 8. The Service Provider shall maintain all statutory registers under the applicable Law. The Service Provider shall produce the same, on demand, to the concerned authority of SDSC SHAR. or any other authority under Law. Income Tax (T.D.S.) shall be deducted at Source as per the provisions of Income Tax Act as amended from time to time.

13 9. The workforce deployed by the Service Provider in SDSC SHAR shall not have any claims whatsoever of MASTER and SERVANT relationship nor have any PRINCIPAL and AGENT relationship with or against SDSC SHAR. 10. For all intents and purposes, the Contractor shall be the Employer within the meaning of different Labour Legislations in respect of workforce so employed and deployed at SDSC SHAR. 11. In case of termination of this contract on its expiry or otherwise, the workforce deployed by the Service Provider shall not be entitled to and shall have no claim whatsoever for any kind of regular employment in SDSC SHAR. 12. The Service Provider shall be solely responsible for the redressal of grievances / resolution of disputes relating to workforce deployed. V shall, in no way, be responsible for settlement of such issues whatsoever. 13. SDSC SHAR shall not be responsible for any damages, losses, claims, financial or other injury to any workforce deployed by Service Provider in the course of their performing the functions/duties, or for payment towards any compensation. 14. The Service Provider shall strictly adhere to all laws relating to the employment of labour. 15. The Service Provider shall obtain a valid license under the contract labour (R & A) Act 1970 with revisions if any and the Contract Labour (Regulation and Abolition) Central Rules 1971 with revisions. 16. Any other terms, conditions or clauses not covered in this document shall be in accordance with the concerned Labour and other statutory rules/acts. 17. Payment shall be made within 15 days of receipt of the Invoice/Bill (in duplicate) duly certified by Catering Manager and approved by Chairman CMC. The Invoice/Bill, indicating separately (i) Amount payable to workforce, (ii) Employers contribution towards EPF and Group Insurance, and (iii) Service Tax as applicable along with all supporting documents like (i) proof of payment made for the preceding month, (ii) proof of remittance of EPF & Group Insurance contributions made for the preceding month including the statements containing the name of the workforce, Account No., Contribution paid, and (iii) Service Tax paid, should be submitted along with the bill on or before 5 th of following month. A requisite portion/whole of the bill amount shall be held up by SDSC SHAR till such proof is furnished, at the discretion of this office 18. Normally, the maximum number of working days in a month shall be 27 including Saturdays. Wages for one paid holiday per week is included in the minimum wages.

14 19. Arbitration: In the event of any dispute or difference relating to the interpretation and application of the contract, such dispute or difference shall be settled amicably by mutual consultations of the good offices of the respective parties. If such a resolution is not possible, then unresolved dispute or difference shall be referred to the Sole Arbitrator appointed by Director, SDSC SHAR in accordance with the rules and procedures of Indian Arbitration and Conciliation Act 1996 or any modification thereof. The decision of the Arbitrator shall be final and binding on both the parties. The expenses for the Arbitration shall be paid as may be determined by the Arbitrator. The Arbitration shall be conducted in Sriharikota. 20. Jurisdiction: The Courts within the Sullurepta town shall have jurisdiction to deal with and decide any matter arising out of this contract. ******

15 S a t i s h D h a w a n S p a c e C e n t e r S H A R Page Destination: Tender Header Format Type : Normal. : GOVERNMENT OF INDIA DEPARTMENT OF SPACE SATISH DHAWAN SPACE CENTRE PURCHASE DIVISION Tele No /225174/ Fax No / ID : hps@shar.gov.in, hasan@shar.gov.in, sselvan@shar.gov.in STANDARD TERMS & CONDITIONS 1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE. 2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:- 1) Part-I Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II Price Bid In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.Excise Duty - SDSC-SHAR is eligible for Excise Duty Exemption under Notification No. 64/95 dated as amended by Notification No. 15/2007 dated and as amended by Notification No. 07/2008 dated and necessary Exemption Certificate will be provided. No claim, whatsoever, for payment of Excise Duty or Cenvat reversal will be allowed later. The suppliers have to take this into account while submitting quotations. Excise Duty Exemption Certificte will be issued only to finished product as per the PO/Contract. EDEC shall not be issued in favour of third parties for raw materials, other components that go in to the manufacture of the end product. Excise Duty Exemption Certificate will be issued in favour of original equipment manufacturer provided (i) the tender has been received from the sole selling agent of OEM concerned (for which documentary proof shall be produced) and (ii) a request for issue of Excise Duty Exemption Certificate was made in the original offer itself. 6.CST - With effect from , Form-D has been withdrawn for Inter-State purchases by Government Departments. Now the percentage of CST on the Inter-State sales to Government Departments shall be the percentage of VAT/State Sales Tax as applicable in the State of the Seller/Dealer. Accordingly, the suppliers have to indicate clearly the % (full rate of tax) of CST applicable against each item in their offers. 7.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 12/2012 dated This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers. 9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period. 11.Security Deposit Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party

16 shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period. 13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly. 15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself. 19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS The Tenderer should submit the following documents/information while quoting:- a)foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual interest in the business. c)registration and item empanelment of the Indian Agent. d)agency Commission will be paid only Indian Currency. e)compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk. b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c.sales Tax is not applicable d.customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided. e.high Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable. 1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices 4.Excise Duty, VAT, Service Tax Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS The following tenders shall be summarily rejected from the procurement process a.tenders received from vendors who have not qualified in terms of their registration. b.tenders received against publishing of a limited tender in the CPP portal. c.tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.unsolicited tenders from vendors. e.the tenders which materially depart from the requirements specified in the tender document or which contain false information. f.the tenders which are not accompanied by the prescribed Earnest Money Deposit. g.the tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.the validity of the tenders is shorter than the period specified in the tender enquiry. i.the tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.the tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition. k.the tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender). l.in case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.if a firm quotes NIL charges / consideration, the bid shall be treated as un-responsive and will not be considered.