Polk Commerce Centre CRA Spine Road Alignment Study

Transcription

1 Polk Commerce Centre CRA Spine Road Alignment Study Florida Polytech Pace Road (LIMIT) Berkley Road Williams DRI Proposed Alignment Polk Commerce Centre CRA Boundary Braddock Road (LIMIT) Lake Myrtle Sports Complex NTS Berkley Road

2 TRANSPORTATION DIVISION / ENGINEERING PROJECT MODIFICATION / CHANGE ORDER SUMMARY PROJECT NAME: Alignment Study for the Polk Commerce Centre CRA Spine Road Project Amount Time (days) Reason Original Contract: $158, Modification No. 1 $ Modification No. 1 will extend the contract time an additional 180 days to allow the Consultant to present the Alignment Study results and recommendations at a future CRA Board meeting. Extra contract time is needed to convene Board on a date agreeable to at-large members. Current Contract Total $158, S:\EN_Common\Admin\Agenda Tracking\Proposed E-Agendas\2014\ \CSA Mod 1 Jacobs\CO-MOD1 SUMMARY.xls 12/17/2013

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5 1.0 PURPOSE SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES FOR This project will develop and evaluate a given roadway alignment, analyze a preferred typical section for suitability within the County provided ROW corridor, and prepare conceptual roadway plans for a new roadway running the length of the Polk County Commerce Centre from Braddock Road to north of Pace Road, a distance of approximately 3.03 miles. 2.0 PROJECT DESCRIPTION 2.1 General The general objective of the alignment study is to identify and refine a North- South roadway alignment to connect the land uses and provide internal circulation within the Polk Commerce Centre. Polk County has engaged landowners from the surrounding area to identify a preliminary corridor; this corridor will be used as a starting point for the study effort. This study will determine the environmental, physical, and cultural considerations of the proposed corridor, develop engineering refinements, and provide a conceptual design and construction cost estimate for a new alignment that will facilitate and support future development patterns within the Polk County Commerce Centre. The proposed corridor is located in or near the City of Auburndale. The CONSULTANT will coordinate with the City of Auburndale as appropriate and as specifically directed herein. Project Name: Polk County Commerce Centre Alignment Study Limits: from Braddock Road to north of Pace Rd Major Intersections: Braddock Rd and Pace Rd Existing Signalized Intersections: none Public Meetings: none 2.2 Project Schedule Within ten (10) business days after the Notice To-Proceed and before beginning work, the Consultant shall provide a detailed project activity and event schedule for deliverables and COUNTY and CONSULTANT activities required to meet the County s Work Program schedule. Project schedule shall be updated and revised, as directed by the COUNTY, to accommodate any necessary changes. For the scheduling purposes, three (3) weeks will be allowed for County review of plans, reports and technical memoranda. Polk County Commerce Centre Alignment Study 1 12/12/2012

6 2.3 Submittals The CONSULTANT shall furnish plans and documents as required by the COUNTY to review and coordinate the project as listed below and distribute phase submittal documents as directed by the COUNTY. These are anticipated printing requirements and the COUNTY Project Manager will determine specific number of copies required before each submittal. Draft documents will be submitted for review. If there are significant comments on the draft documents, revised draft documents may be requested for review before submitting the final documents. DESCRIPTION Draft Copies Recommended Alignment (Roll plot) 5 5 Corridor Alignment Report & Alignment Sheets 5 5 Final documents delivered on CD/DVD 2 2 Pond Siting Technical Memorandum 1 1 Preliminary Contamination Memo Provisions for Work Final Copies The Primary Design Standards used will be the current (at NTP) editions of the 2011 Florida Department of Transportation (FDOT) Manual of Minimum Uniform Design Standards for Roads and Streets (Florida Green Book), the Polk County Land Development Code and the American Association of State Highway Officials (AASHTO) Geometric Design for Streets and Highways. Design criteria in the 2012 FDOT Plans Preparation Manual, Volume 1 Design Criteria and Process shall be used when the Primary Design Standards, stated above, do not address a required design element. 2.5 Services to be performed by the County Furnish all available existing right of way mapping, including subdivision plans and maintained right of way plans. Provide any necessary survey Provide aerial data for study area Provide any necessary property appraisals and ROW impact estimates Provide timely review of work products Traffic Analysis if needed Sign permit applications 3.0 GENERAL TASKS Project Common Tasks, as listed below, are work efforts that are applicable to many project activities. These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT. 2

7 Cost Estimates: The CONSULTANT shall be responsible for producing an estimate of probable construction costs, and reviewing and updating the estimate when scope changes occur at project milestones. Technical Meetings: Includes meetings with COUNTY and/or agency staff, between disciplines and sub-consultants, such as design meetings, access management meetings, local governments, railroad companies, progress review meetings, and miscellaneous meetings. Quality Assurance/Quality Control: The CONSULTANT shall submit a Quality Control Plan for approval within 20 calendar days of the written Notice to Proceed. The responsible Certified Planner, Professional Engineer, Landscape Architect, or Professional Surveyor & Mapper that performed the Quality Control review will document that the review was conducted. Supervision: Includes all efforts required to supervise all technical design activities. Coordination: Includes all efforts to coordinate with all disciplines of the project to produce the final work products called for in this agreement. Project General Tasks, described in Sections below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope. 3.1 Prime Consultant Project Manager Meetings and Coordination Prime CONSULTANT Project Manager shall attend all technical meetings, attend monthly progress meetings, coordinate attendance of other appropriate disciplines, prepare meeting minutes and distribute minutes to attendees. 3.2 Field Reviews Includes all trips required to obtain necessary data for all elements of the project. 4.0 ALIGNMENT STUDY The COUNTY has designated the corridor from Braddock Road to north of Pace Road. Unless otherwise specified, all language, conditions and assumptions herein shall apply to this corridor study. 4.1 Aerial Photography The COUNTY shall provide controlled aerial photography to be used as a basis for plotting data for both engineering and environmental analysis of the conceptual alternative alignments. Aerial photography shall completely cover the boundaries of the study corridor and potential storm water pond and mitigation areas. Aerial photography shall be of an appropriate resolution to be accurately viewed and plotted at a scale of 1 inch = 200 feet (1 foot pixel min.). Photography will be used to prepare the corridor base maps, alignment maps and display boards. 3

8 4.2 Survey Coordination Coordinate with COUNTY surveyor to assure appropriate vector and raster information is provided for the mapping. 4.3 Utility Technical Memorandum Identify the ownership of all known utility facilities in the project corridor. Obtain available information from utility owners regarding the location of existing and proposed above ground and underground utility facilities within the project corridor. Prepare a Utility Coordination Technical Memorandum identifying utility and railroad owners and their facilities in the project corridor. Discuss how these facilities influence the alternative alignments and recommend accommodation measures. 4.4 Corridor Base Maps Prepare Corridor Base Maps on the aerial photo base. Delineate or label all pertinent topographic, cultural and geopolitical features influencing the proposed project onto the aerial photography for subsequent use in the development and evaluation of the Conceptual Alignment(s). The Corridor Base Maps shall include: North arrow, graphic scale and aerial flight date. Transportation Features: Existing roadways (road names and numbers), configuration of travel lanes, intersections (signalized and unsignalized), sidewalks, bicycle routes, trails, cross drains, stormwater facilities, etc. Include any adjoining proposed roadways. Cultural, geopolitical and land use information: archaeological sites, historic sites, etc. Land Lines: Existing and proposed rights of way, platted property lines, utility easements, and drainage easements. Environmental Features: Wetlands and threatened or endangered species habitat, flood zones and flood prone areas. Documented or suspected areas of potential contamination or hazardous material use. 4.5 Develop Alignment The objective of the conceptual design is to develop, analyze, and refine a corridor based on available data. The concept will be developed in sufficient detail to permit determination of the viability of the alternative to function inside the COUNTY provided ROW corridor. The alignment shall be prepared on the aerial base maps and provided in roll plot format. The desirable scale is 1 inch = 200 feet, but the scale may be adjusted if this produces unusually large or small drawings (as approved by the COUNTY). Include the sketches of the typical section(s) and critical profile segments and cross sections on the roll plot. 4

9 Conceptual design of the alignment shall include analysis and documentation of: Roadway Design Alternative(s): Roadway classification and design criteria to be used for the project. (Design Speed shall be 35 MPH.) Horizontal alignment and geometry. Vertical alignment shall be evaluated in critical areas (i.e., intersections, grade separations, bridges, culverts, areas with high ground water, floodplains, etc.). Turn lanes at all intersections shall assume/show minimum standard lengths, unless otherwise directed by the COUNTY. Assess impacts to utility facilities created by the proposed alternative alignments identifying any potential significant utility relocation (i.e., transmission lines for electricity, fuel or gas, etc.). Analyze one corridor for two typical sections: a two-lane interim and a four-lane ultimate. Structures: Conceptual bridge layout and location (plan view and typical section). Evaluate bridge structure needs to the extent necessary to identify viable design alternative(s) based on available data. Describe the alternative structural design concepts considered and the basis for elimination of any found not feasible or cost effective. Drainage Analysis and Stormwater Management: Preliminary drainage analysis to define the approximate location and size of bridges, major cross drains and outfalls, and identify any existing drainage deficiencies that may influence the project. Approximate the requirements for storm water management facilities, and wetland and floodplain mitigation, while looking for opportunity to pair proposed facilities with future development demands. Geotechnical Coordination: Coordinate and discuss the Geotechnical conditions. Right-of-Way: Identify Preliminary proposed right-of-way and easements, including approximate take areas for each parcel affected by the preferred alignment. Generate roll plots at a scale of 1 = 200 to facilitate the parcel and ROW cost estimate to be performed by the COUNTY. 4.6 Cost Estimates Prepare estimate of probable costs for engineering, construction, and construction management and inspection for the alignment. 5

10 4.7 Comparative Analysis of Design Alternate After developing the viable design alternatives and associated costs, prepare a matrix comparing the significant impacts and costs of the design alternatives and identify the most feasible and cost-effective of the design alternatives and present the recommendation to the COUNTY. The COUNTY shall determine which design alternative(s) shall be included as part of the recommended alternative. If an alternative is determined to be not feasible, this will be noted in the Corridor Report. The parameters to be considered in the analysis shall include: Wetland and floodplain impacts. Impacts to wildlife and threatened or endangered plant or animal species. Impacts to utility facilities. Impacts to archaeological and historical sites. Unsuitable geotechnical conditions. Potential for involvement with contamination and hazardous materials. Estimated Costs for: o o o o Preliminary engineering, design and permitting costs. Construction costs. Environmental mitigation. Construction engineering, management, inspection and final certification. o Remediation of potential contamination and hazardous 5.0 DRAFT CORRIDOR REPORT Prepare a Draft Corridor Report and submit the required number of copies of the draft report to the County for review concurrently with any supporting reports/memoranda. Revise and update the draft report in response to comments from the COUNTY. Document the results of the data collection efforts, engineering and environmental analysis including development of the alignment and typical sections. Include the typical section approved by the COUNTY. Describe the recommended alignment Drainage maps shall be shall be presented on the aerial base maps in roll plot format. The desirable scale is 1 inch = 200 feet, but the scale may be adjusted if this produces unusually large or small drawings (as approved by the COUNTY). 6

11 Plan view, typical sections and any other drawings (unless otherwise specified herein) shall be presented on the aerial base maps in 11 inch x 17 inch format. 5.1 Typical Sections Prepare two typical sections, one rural design and one urban design, for the mainline illustrating the basic roadway sections and right-of-way lines. 5.2 Roadway Plan The plan view of the Preliminary Roadway Plans shall be prepared on the Corridor Base Mapping. In addition to the information required for the Corridor Base Maps, the plans shall include: existing topography, wetland lines, existing utilities, centerline of construction, curve data, horizontal geometry, approximate bridge and culvert layout, recommended stormwater pond sites (approximate size), existing & proposed right-of-way lines, north arrow and scale, and begin and end stations for the project. 5.3 Roadway Profile Prepare a preliminary roadway profile for the mainline roadway and major connecting roadways based on the profile survey. Required profile information shall include: existing ground line, preliminary profile grade line, vertical curve k values, and scale. 5.4 Cross Sections Prepare preliminary roadway cross sections at 500-foot intervals along the mainline roadway. Required cross section information shall include: existing ground line, survey baseline, baseline ground elevation, proposed roadway template, proposed profile grade elevation, existing and proposed right-of-way lines, station numbers, and scale. 5.5 Drainage Maps Prepare preliminary drainage maps that illustrate drainage divides and ground elevations, drainage areas and flow direction arrows, high water information, preliminary horizontal alignment, section, township, range lines, street names, existing structures & pipes with relevant information, and north arrow and scale. 5.6 Pond Siting Technical Memorandum Prepare a Pond Siting Technical memorandum identifying potential sites that satisfy the hydraulic requirements for storm water ponds for each major drainage basin. It is desirable to evaluate two (2) feasible alternative sites for each pond. Prepare an evaluation matrix that compares estimated costs for acquisition of right-of-way and easements, and construction costs associated with each pond site. Include costs associated with the outfall for each potential pond site. Include preliminary soil borings for each potential pond site. 7

12 5.7 Preliminary Line and Grade Design (Optional Service) At a minimum, the CONSULTANT will perform the following: Prepare conceptual design plans for 15% Line and Grade of the selected corridor as requested by the COUNTY. Plan view shall be presented on the aerial base maps in roll plot format. The desirable scale is 1 inch = 200 feet, but the scale may be adjusted if this produces unusually large or small drawings, as approved by the COUNTY. Profile shall be prepared in roll plot format for the mainline roadway and major connecting roadways based on the profile survey. Typical sections, cross sections, drainage maps, conceptual maintenance of traffic plan and other drawings shall be prepared on 11 inch x 17 inch sheets. Prepare preliminary cross sections at 1000-foot intervals along the mainline roadway. Required cross section information shall include: existing ground line, survey baseline, baseline ground elevation, design high water and seasonal high water information, floodplain elevations, proposed roadway template, identified unsuitable materials, proposed right-of-way lines, station numbers and scale. Upon completion of preliminary data collection including survey and geotechnical information, the consultant will complete the task in 60 calendar days. 6.0 FINAL CORRIDOR ALIGNMENT REPORT Prepare the Final Corridor Alignment Report incorporating any modifications requested by the County. The transmittal letter shall certify the adequacy and completeness of the final report. Prepare a Recommended Alignment Map on the aerial base maps and provide in roll plot and display board format suitable for use at BOCC meeting and other meetings. 7.0 CULTURAL RESOURCE ASSESSMENT MEMORANDUM 7.1 Archeological and Historical Resources Conduct probability analysis to determine if any archeological or historical resources are likely to be in the proposed corridor from the Florida Master Site Files. 8.0 ENVIRONMENTAL ASSESMENT MEMORANDUM 8.1 Permitting Establish the environmental permitting requirements for the proposed project. 8

13 8.2 Wetlands A desktop Geographic Information Systems (GIS) analysis of all available wetlands data will be analyzed to locate and evaluate the size and type of wetlands that may be impacted by the proposed alignment(s) and storm water management facilities. Prepare a written assessment of the current condition and relative value of the function of wetlands and surface waters using the U. S. Army Corps of Engineers (USACE) Field Identification Forms and Florida Department of Environmental Protection (FDEP) Uniform Mitigation Assessment Method (UMAM) forms for each wetland assessed. Present the data in tabular form showing each impacted wetland, size of impacted wetlands, impact type and size of mitigation requirements. Also, identify all wetlands within the project corridor that will not be impacted. 8.3 Wildlife and Habitat A desktop Geographic Information Systems (GIS) analysis of available wildlife and habitat data will be analyzed determine any Threatened or Endangered Species or critical habitat that may be impacted by the proposed project. 8.4 Floodplains Estimate potential impacts to floodplains and identify mitigation options. 8.5 Environmental Assessment The Environmental Assessment analysis, including the research, determinations and recommendations, shall be documented in the corridor analysis documentation. 9.0 PRELIMINARY CONTAMINATION 9.1 Data Collection Environmental contamination services for the proposed corridor begin with a site reconnaissance followed by a review of previous reports and historical data, including the Polk County Soil Survey, and USGS Topographic Maps, historical aerial photographs, and regulatory database reports. We do not anticipate any field testing associated with this project. Conduct a visual site reconnaissance of the project corridor, and locate and coordinate utility clearance and maintenance of traffic. Evaluate each potential right-of-way acquisition parcel for contamination risk and rate sites in accordance with the FDOT Contamination Risk Evaluation system and prepare Site Review Checklists for those parcels that are considered potential sources of contamination. Document site specific data for those potential right-of-way acquisition parcels that currently are, or may have previously been, involved in activities where hazardous or petroleum-related materials/substances/wastes may have adversely impacted the property. 9

14 Review and analyze historical and current aerial photographs, maps and land use information for the potential for previous practices or activities that may have involved hazardous materials or waste that could impact the proposed project. Conduct a computerized database search of agency maintained records to document any permitting, use and citing of known releases or storage systems of hazardous materials, substances or wastes and petroleum related constituents maintained by the United States Environmental Protection Agency and the Florida Department of Environmental Protection. Evaluate hydrogeologic features of surface and subsurface waters for potential contaminant migration pathways. Document existing monitoring wells along the corridor that may be associated with contaminated sites. 9.2 Preliminary Contamination Memorandum Prepare a Preliminary Contamination Memorandum that documents the research, analysis and recommendations, and how these influence the alternative alignments PRELIMINARY GEOTECHNICAL TECHNICAL MEMORANDUM 10.1 Required Minimum Testing and Analysis Review readily available published soils information. Perform site reconnaissance and limited field testing services for confirmation of the collected published data. Perform one (1) Standard Penetration Test (SPT) boring to a depth of 15 feet below existing site grades at each proposed alternate pond location (a total of 16 SPTs). In each boring, samples will be collected and SPT resistances will be measured virtually continuously for the top 10 feet and on intervals of 5 feet thereafter. In addition, perform one (1) hand auger boring to depths on the order of 5 to 10 feet below grade at each of the proposed alternate pond locations to obtain Seasonal High Groundwater Table (SHGWT) estimates. Perform one hand auger/power auger boring to depths on the order of 5 to 10 feet below grade along the proposed roadway alignment at intervals of approximately 1,000 feet in order to provide SHGWT estimates to support the project Line and Grade assessment. Visually classify and stratify recovered soil samples in the laboratory using the American Association of State Highway and Transportation Officials (AASHTO) Soil Classification System in general accordance with the American Society for Testing and Materials (ASTM) Test Designation D Perform limited laboratory tests on selected representative samples to develop the soil legend for the project. Measure observed groundwater levels and estimate seasonal high groundwater levels at each boring location. Prepare a formal engineering report and Roadway Soil Survey Sheet, which summarizes the course of study pursued, the field and laboratory data 10

15 generated, the subsurface conditions encountered and the Geotechnical recommendations for the design and construction of the project Additional Testing Additional testing and analysis if deemed necessary and authorized by the COUNTY could include: 5-Foot soil borings at 500 foot intervals along the corridor and within potential pond sites. Measure observed groundwater elevations and estimate seasonal high ground water levels at each soil boring location. Measure observed groundwater elevations and estimate seasonal high ground water levels at each soil boring location MEETINGS 11.1 BOCC Workshops CONSULTANT shall make an oral presentation to the Board of County Commissioners for approval of the recommended alignment. The presentation shall describe the typical section and alignment, and the design and construction schedules and budgets. The presentation shall also include a discussion of factors influencing the development and selection of the recommended design ADDITIONAL SERVICES At the COUNTY s option, the CONSULTANT may be requested to provide other additional project related services. If requested, these services will be added by Change Order or other agreement and the fees for these additional services shall be negotiated for a fair, competitive and reasonable cost, considering the scope and complexity of the work. Additional services include but are not limited to Bridge Development Reports, Bridge Hydraulic Report, etc. At the COUNTY s option, the CONSULTANT may be requested to provide services for final design and preparation of construction plans and documents. If requested, these services will be added by Change Order or other agreement and the fees for these additional services shall be negotiated for a fair, competitive and reasonable cost, considering the scope and complexity of the work GENERAL REQUIREMENTS 13.1 Liaison Office The COUNTY and the CONSULTANT will designate a Liaison Office and a Project Manager who shall be the representative of their respective organizations for the Project. While it is expected the CONSULTANT shall seek and receive 11

16 advice from various state, regional, and local agencies, the final direction on all matters of this project remain with the COUNTY Project Manager Key Personnel The CONSULTANT s work shall be performed and directed by the key personnel identified in the proposal presentations by the CONSULTANT. Any changes in the personnel shall be subject to review and approval by COUNTY Progress Reports Meet with the COUNTY at least monthly and provide a written Progress and Schedule Status Report describing the work performed on the project. A copy of the Progress and Schedule Status Reports shall be included with each monthly invoice from the CONSULTANT. The COUNTY Project Manager will determine whether the work of sufficient quality and quantity to justify the requested payment Correspondence Copies of all written correspondence between the CONSULTANT and any party pertaining specifically to this contract shall be provided to the COUNTY for their records within one (1) week of the receipt or mailing of said correspondence Professional Endorsement All design, reports, technical memoranda and work products shall be prepared under the supervision of a Professional Engineer, Certified Planner, Professional Surveyor and Mapper, or Certified Property Appraiser, as appropriate and as required by COUNTY standards. The COUNTY reserves the right to approve, or disapprove, the CONSULTANT s project staff Computer Automation The project shall be developed using Computer Aided Drafting and Design (CADD) systems. Plans and maps shall be delivered in AutoCAD format; other documents shall be delivered in Microsoft Office format Coordination with Other Consultants Coordinate with other parties performing design and/or construction work to assure coordinated interface and schedule between projects CONTRACT PERFORMANCE SCHEDULE All services called for in this agreement shall be completed 360 calendar days after the date of the Notice to Proceed COMPENSATION The CONSULTANT will perform the above Scope of Services for a Not to Exceed amount of $158, (This total includes optional services $8, ) 12

17 The CONSULTANT shall submit monthly invoices. Fees shall be invoiced according to Master Consulting Agreement Amendment 6. Additional work requested by the COUNTY or due to unforeseen circumstances will be added to this CSA by Change Order or other subsequent authorization. Work done in excess of the current authorized amount will not be compensated. 13

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