MDA 126-9A INTRODUCTION TO ELECTRONIC HEALTH RECORDS 2 cr. (1-2) (WF Ext. Ctr. Room #114)

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1 JOHN A. LOGAN COLLEGE M. Peebles FL 15 MDA 126-9A INTRODUCTION TO ELECTRONIC HEALTH RECORDS 2 cr. (1-2) (WF Ext. Ctr. Room #114) COURSE DESCRIPTION: This course introduces students to the concepts and features of electronic health records system as it applies to their career as Medical Assistants in the ambulatory care setting. Students will learn to navigate through and understand EHR practice systems to ensure that they build skills that will transfer to a variety of EHR systems that they will encounter in their careers. PREREQUISITES: Student must meet existing MDA enrollment criteria in order to enter this course. COURSE OBJECTIVES: 1. Discuss the importance of electronic health records and how their use has made healthcare more efficient, safer, and cost effective. 2. Define terms related to electronic medical records and electronic health records. 3. Identify the requirements and standards for the different types of data in the electronic health record. 4. Demonstrate how to set up and navigate an electronic health record system. 5. Demonstrate skills in patient scheduling, check-in and out procedures and patient tracking. 6. Explain and use the HIPPA laws and describe HIPPA violations as they relate to electronic health records. 7. Describe and discuss procedural and diagnostic coding as it relates to electronic health records. 8. Identify the elements of a health history and physical examination. 9. Perform progress note and medical data entries. 10. Develop skills in electronic billing systems. 11. Review and examine PHR (Personal Health Records) and patient portals. 12. Describe the incentive criteria and facility readiness for electronic health record systems. COURSE OUTLINE: Week Chapter 1 1 Overview of Electronic Health Records Web Project, Discussion 2 2 Content of the Health Record Web Project, Discussion

2 2 Week Chapter 3 3 Introduction to Electronic Health Record Software 4 4 Administrative Management 5 5 Scheduling and Patient Management 6 6 Privacy and Security of Health Information 7 7 HIM (Health Information Management) Roles and Functions in the Electronic Health Records Environment 8 8 Clinical Inputs and Outputs 9 Study Guide Review and Mid-Term Exam 10 9 Coding, Billing and Reimbursement 11 Clinical Decision Support Systems and Quality Improvement 12 The Personal Health Record and The Patient Portal 13 Implementation and Evaluation of an Electronic Health Record System 14 Electronic Health Record Portfolio Project 15 Study Guide Review for Final Exam 16 Final Exam COURSE REQUIREMENTS: Attendance, Assignments and Academic Honesty The course will consist of reading and homework assignments, on-line exercises, Web projects, EHR Navigator activities, assessments, discussion questions, written and online quizzes, on-line flash card practice, EHR Portfolio Project and final exam. Scheduled tests and quizzes must be made up the day the student returns to school or at the instructor s discretion. It is the student s responsibility to contact the instructor to

3 3 schedule a make-up test. The student should be prepared on the day of returning to school, to make up any test. If these tests are not made up on the first day of returning to school, the student will lose 10 points per day. Assignments that are turned in late will also lose 10 points per day. Class Attendance. Due to the progressive nature of this curriculum and the experiential nature of the course, attendance at all lectures and labs is required. Should an absence be necessary, the instructor should be notified by phone or . If the instructor is not available, a message and phone number where the student can be reached should be left so the instructor can return the call if necessary. Students are to report to all classes and labs on time. Two tardies in any semester will count as one day of absence. Students must be in class, seated, and ready to begin on time, or a tardy will be issued. Early departure will be considered the same as a tardy. A tardy will be given for every 15 minutes of early departure. Students will lose 10 points from total course points for two (2) absences, three (3) absences = 20 point loss, four (4) absences = 30 point loss, five (5) or more absences will result in a 5 point loss for each day absent thereafter and a meeting with the instructor. Absences due to unforeseen events such as vehicle accidents, physical injury, serious illnesses or death of an immediate family will be considered on an individual basis and under the discretion of the instructor. Proper documentation must be submitted for the above listed events, (i.e., a police report, doctor s slip, or obituary notice). Class Participation. Students are expected to participate in all class discussions and activities. Assigned readings and assignments should be completed prior to class and the student should be prepared for class discussion over this material. Points assigned for in-class activities cannot be made up. Plagiarism and cheating are serious offenses and may be punished by failure on the exam, paper or project, failure in the course and/or expulsion from the college. Cell phones and personal computers are not allowed during classroom time. If the class is interrupted by a call, text or computer usage, the student will be counted as absent for one class period. Student Success Center (Room C219). Services available for students include tutoring (both scheduled one-on-one tutoring and walk-in tutoring) and Disability Support Services. Students can drop in during the hours of operation for tutoring in the Math Help Room (C219 and C223) or the Biology Help Room (C243A). To receive one-onone tutoring, students should make a request early in the semester in the Student Success Center. The Student Success Center is also the place to arrange accommodations. John A. Logan College will make reasonable accommodations for students with documented disabilities. Contact the coordinator of Disability Support Services, Room C219B, ext. 8516, for more information. The coordinator must determine eligibility and arrange appropriate academic accommodations. However, it is the student s responsibility to register in advance of a school term with Disability

4 4 Support Services and to turn in a class schedule each term to ensure accommodations are arranged. Free educational workshops are also provided by the Student Success Center throughout the semester. For more information, visit the Student Success Center website at English Writing Center/Tutoring. For assistance with writing assignments in any college courses, students are encouraged to visit the Writing Center in C214. English instructors are available for one-on-one tutoring each semester during hours posted at the center. Financial Aid. Students who receive financial assistance and completely withdraw from classes prior to 60% of the semester being completed (approximately 2-3 weeks after midterm) could be responsible to return a portion of their Federal Pell Grant award. Prior to withdrawing from courses, students should contact the Financial Aid Office. Course Withdrawal Information. It is expected that you will attend this class regularly. If you stop attending for any reason, you should contact your advisor and withdraw officially to avoid the posting of a failing grade (an E) to your transcript. It is also advisable to discuss the situation with your instructor before dropping. Administrative Withdrawal. A student may be withdrawn from a class for lack of attendance/participation as defined below. Logging into an online course is not sufficient to be considered participation. Participation for online courses is defined as an active process and may include posting/sending assignments to the drop box or instructor s , participating in online discussion boards, taking quizzes or exams, or otherwise communicating and/or participating in some manner that is approved by the instructor. A student who has been administratively withdrawn from class will receive an notification from the Admissions Office. This notification will outline the student s appeal options if the student wishes to re-enroll in the course. Face-to-Face Class (8 or 16 weeks) Online Class (8 week) Online Class (16 week) Student may be withdrawn from class if the student has missed four (4) consecutive class periods without prior notification to the instructor of the absences. Student may be withdrawn from class if the student has not participated (as indicated by activity reports) in the online class for the equivalent of one week. Student may be withdrawn from class if the student has not participated (as indicated by activity reports) in the online class for the equivalent of two weeks. Safety Review Request. Our safety at JALC is everyone s responsibility! Faculty, staff, and students are encouraged to use the Safety Review Request, link on the JALC home page or contact Campus Safety directly (Ext or Room E105) to report safety concerns or questions. This statement comes from the John A. Logan College Campus Violence Prevention Committee.

5 5 METHOD OF EVALUATION: Students will be evaluated on weekly Web Projects, Chapter Discussion Questions, EHR Navigation Activities, Weekly Chapter Quizzes, Weekly Flash Cards, Assessments and Classroom Exercises, EHR Portfolio Project and a Final Exam. Students will be evaluated according to the following point values: Weekly Web Projects: 10 points each x 13 projects = 130 points Weekly Chapter Discussion Questions: 10 points each x 13 chapters = 130 points EHR Navigation Activities: 10 points x 13 chapters = 130 points Weekly Chapter Quiz: 10 points x 13 chapters = 130 points Weekly Flash Cards, Assessments & Classroom Exercises: 10 points x 13 chapters = 130 points EHR Portfolio Project = 50 points Final Exam = 100 points Total Points = = A = B = C Below 560 = Fail METHOD OF PRESENTATION: Class meets on Mondays and Wednesdays 11:00 a.m. to 12:15 p.m. First day of class: Class begins at start of school, Fall Final Exam Date: TBA TEXT: (Required) Darline Foltz & Karen Lankisch. Exploring Electronic Health Records. First Edition. Paradigm, ISBN: Text introduces students to the concepts and features of electronic health records in the allied health setting. The text includes an Electronic Health Records Course Navigator system that is a live web-based application to provide students with practice and interactive tutorials. INSTRUCTOR: Martha Peebles, Instructor West Frankfort Extension Center 19 West Frankfort Plaza West Frankfort, IL Office Hours: Mon. and Wed. 11:00 a.m. to 3:00 p.m. Phone: marthapeebles@jalc.edu

6 6 DATE: Fall, 2015 John A. Logan College Telephone Numbers Carterville Campus Carterville and Williamson County... (618) , (618) Carbondale and Jackson County... (618) , (618) Du Quoin area... (618) West Frankfort area... (618) Crab Orchard, Gorham, and Trico Areas Alongi DQ Extension Center... (618) West Frankfort Extension Center... (618) John A. Logan College does not discriminate on the basis of race, religion, color, national origin, disability, age, sexual orientation, or gender orientation d FL 15