CITY COUNCIL WORKSHOP MAY 24, 2016
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- Polly Nora Leonard
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1 1 CITY COUNCIL WORKSHOP MAY 24, 2016 Capital Budget FY & Robert Ovadia, PE, City Engineer
2 2 Overview FY Accomplishments Projects Completed during FY Projects Under Construction or soon to be Other On-going Projects Two Year Capital Budget Capital Budget Development Funding Sources Grant Funds and Opportunities Proposed Projects
3 3 Projects Completed in FY15-16
4 Centre Concord Movable Walls & Coverings (PJ2182) CDBG FUNDING: $280,000; TOTAL COST: $850,000 4
5 Farm Bureau Road Safe Route to School Improvements (Wren Ave. to Willow Pass Rd.) (PJ2251) GRANT FUNDING (SRTS + Measure J Bond): $722,290; TOTAL COST: $1.4M 5 BEFORE AFTER
6 Farm Bureau Rd. Pavement Reconstruction Design (Wren Ave. to Clayton Rd.) (PJ2252) TOTAL COST: $88,450 6 Project Limits
7 Farm Bureau Rd. Pavement Reconstruction Design (Wren Ave. to Clayton Rd.) (PJ2252) TOTAL COST: $88,450 7
8 Cowell Road Safety Enhancements (2314) GRANT FUNDING (TDA): $92,500; TOTAL COST: $175,300 8
9 9 FY14-15 Pavement Maintenance Zone 3 (2329) TOTAL COST: $1,862,000
10 10 Electronic Bike Locker Install (PJ2336) GRANT FUNDING (TFCA): $10,000; TOTAL COST: $20,500 Before After
11 11 Citywide Bridge Repair Program Group 1 Bridge Construction (2342) GRANT FUNDING (FHBP) : $682,834; TOTAL COST: $851,000
12 Todos Santos Plaza Archways (PJ2294) TOTAL COST (ART IN PUBLIC PLACES): $235,000 12
13 Todos Santos Plaza Decorative Tree Lighting Replacement (PJ2309) TOTAL COST (ART IN PUBLIC PLACES): $53,000 13
14 14 Analysis of Golf Course Infrastructure & Deferred Maintenance Conditions (PJ2348) TOTAL COST (Golf Course Enterprise): $40,000
15 15 Detroit Avenue Pedestrian and Bicycle Improvements (PJ2276) (GRANT FUNDING: $1.8M; TOTAL FUNDING: $2.7M) Before After
16 16 Citywide Accessibility Improvements (PJ2325) (GRANT FUNDING: $355,500; TOTAL FUNDING: $469,000)
17 17 Other Completed Projects FY15-16 Concord Blvd. PG&E Utility Pole Relocation and Pavement Rehabilitation Citywide Budget Management Software Citywide Electronic Document Management System Sewer Lateral Replacements Reroofing of Willow Pass Center and Keller House Meadow Homes Spray Park - Spray System Control Upgrade
18 18 Projects Under Construction or Soon to Be
19 Clayton Road/Treat Blvd. Intersection Capacity Improvements (PJ2144) 19 GRANT FUNDING (Regional Measure J): $2.33M; TOTAL FUNDING: $3.1M)
20 Concord Various Streets Preservation (PJ2292) GRANT FUNDING (OBAG): $757,000; TOTAL FUNDING: $1.7M 20 Project Limits Project Limits Concord Boulevard (6 th Street to Port Chicago Hwy) Arnold Industrial Pkwy (Port Chicago Hwy to Pike Lane)
21 21 Pavement Rehabilitation Salvio Street and Oak Grove Road (PJ2331) & Salvio Complete Streets Sidewalk Installation (PJ 2355) GRANT FUNDING (511 Contra Costa + Measure J Bond): $582,000; TOTAL FUNDING: $3.1M Project Location Project Location Oak Grove Road Monument Blvd. to Whitman Rd. Salvio Street Port Chicago Hwy. to Parkside Dr.
22 22 Pavement Rehabilitation Salvio Street and Oak Grove Road (PJ2331) & Salvio Complete Streets Sidewalk Installation (PJ 2355) GRANT FUNDING (511 Contra Costa + Measure J Bond): $582,000; TOTAL FUNDING: $3.1M
23 Electric Vehicle Replacement (PJ2193) GRANT FUNDING (MTC): $280,000; TOTAL FUNDING: $550, LOCATIONS Civic Center: 4 EVs; 2 dual charging stations Police Department: 4 EVs; 2 dual charging station Corp Yard: 2 EVs; 1 dual charging station
24 Traffic Signal Upgrades Various Locations (PJ2285) GRANT FUNDING: $1.8M (HSIP); TOTAL FUNDING: $2.0M 24
25 Traffic Signal Oak Grove Rd./Sierra Rd. (PJ2293) GRANT FUNDING (CMAQ): $504,900; TOTAL FUNDING: $570, Project Location
26 Franquette Avenue Pedestrian & Bicycle Trail Connection (PJ2307) GRANT FUNDING (Measure J Bond): $470,000; TOTAL FUNDING: $520,000 26
27 Central Concord Pedestrian Improvements and Streetscape (PJ2239) GRANT FUNDING (TLC): $2.46M; TOTAL FUNDING: $3.9M 27
28 Willow Pass Park Field Lights Replacement (PJ2347) TOTAL FUNDING: $560,000 28
29 Tennis Court Resurfacing and Pickle Ball Court Installation 29 CONCORD COMMUNITY PARK
30 Tennis Court Resurfacing and Pickle Ball Court Installation 30 WILLOW PASS PARK
31 Other On-Going Projects 31
32 Ellis Lake Park Restroom Building (PJ 2351) TOTAL FUNDING: $325,000 32
33 33 Ellis Lake Park Playground and Park Improvements (PJ 2349) GRANT FUNDING (Measure WW): $510,000 TOTAL FUNDING: $635,000)
34 34 Meadow Homes Park Playground Installation (PJ 2352) GRANT FUNDING: $265,000 TOTAL FUNDING: $325,000
35 35 Willow Pass Park Restroom & Concession Facility Replacement Field #1 (PJ2334) TOTAL FUNDING: $425,000
36 Replace Pump System Components at 4 Park Locations (PJ2242) GRANT FUNDING (Measure WW): $756,000; TOTAL FUNDING: $900,000 36
37 37 Citywide Bridge Repair Program (PJ2060) GRANT FUNDING (FHBP): $1.0M; TOTAL FUNDING: $1.65M
38 Market Street Utility Undergrounding (PJ2111) GRANT FUNDING (Dev. Contrib.): $39,000; TOTAL FUNDING: $106,400 38
39 Downtown Concord Bicycle Improvements (PJ2277) GRANT FUNDING (OBAG): $1.2M; TOTAL FUNDING: $1.6M 39
40 Downtown Concord Bicycle Improvements (PJ2277) (GRANT FUNDING: $1.2M; TOTAL FUNDING: $2.6M) 40
41 Downtown Concord Bicycle Improvements (PJ2277) GRANT FUNDING (OBAG): $1.2M; TOTAL FUNDING: $1.6M 41
42 Downtown Concord Bicycle Improvements (PJ2277) GRANT FUNDING (OBAG): $1.2M; TOTAL FUNDING: $1.6M 42
43 Detroit Ave./Whitman Rd. Pedestrian Improvements (PJ2318) GRANT FUNDING (TDA): $80,000; TOTAL FUNDING: $350,000) 43
44 44 Monument Blvd. Design Improvements (PJ2319) TOTAL FUNDING: $100,000 Project Location
45 45 Farm Bureau Rd. Complete Streets Phase 2 (Wren Ave. to Walnut Ave.) (PJ 2354) GRANT FUNDING: $3.8M TOTAL FUNDING: $4.2M)
46 Citywide Bicycle and Pedestrian Master Plan (PJ 2280) GRANT FUNDING: $300,000) 46
47 Other On-Going Projects 47
48 Other On-Going Projects 48 Various Street Maintenance and Repair Projects Monument Neighborhood Shuttle (PJ2279) Subdivision Ordinance Update (PJ2308) Citywide Traffic Signal System Upgrade (PJ2322) Operational Improvements on Parallel Arterials (PJ 2356) Marsh Drive Bridge Seismic Retrofit (PJ1854) On-Call Citywide Sidewalk Replacement Program (PJ2341) Water Quality Improvements at City Park Ponds (PJ2353) Various Information Technology Projects
49 49 Proposed 2-Year Capital Budget
50 50 Two Year Capital Budget Change to Biennial Capital Budget Cycle Focused on Council Priorities Total Program is $32.4 million over two years
51 51 Capital Budget Development Project Proposals Start at the Departmental Level Tied to Community and Commissions Needs Greater than Resources Focus on Priorities
52 52 Capital Budget Development Project Evaluation Criteria Does the project implement one or more Council Initiatives? Does the project address critical health and safety needs? Is the project continuing from a previously approved CIP? Is the project needed to satisfy regulatory compliance issues? Is the project primarily funded with grants, enterprise, or other restricted funds? Does the project implement the City's Complete Street policies? Does the project help implement the City's Climate Action Plan?
53 53 Capital Budget Development Project Evaluation Criteria (cont.) Has the project been identified in the General Plan? Does the project conform to General Plan Principles? Does the (IT) project conform to IT Principles? Does the (IT) project impact a large customer base? Does the project increase ability to provide service effectively? Does the project generate new resources, reduce or add ongoing costs? Does the project promote economic development goals?
54 54 Capital Budget Development Projects Reviewed By Staff Recommendations Reviewed Executive Committee and City Manager Draft Capital Budget Presented to Council
55 55 Funding Sources Total All Sources $32,436,116
56 Grant Funds and Opportunities 56
57 57 Grant Funds and Opportunities Active Transportation Program Applications Due June 15, 2016 Downtown Corridors and Green Frame One Bay Area Grant Call for Projects Expected Summer 2016 Monument Boulevard Complete Streets Willow Pass Road Improvements Citywide Bicycle and Pedestrian Master Plan
58 58 Measure Q Originally Approved by Voters in November 2010 Extended to 2025 in November 2014 Ratified with 76.3 % approval and helps protect/maintain Concord s City Services Lease Revenue Financing Agreement (LRFA) Approved in March 2015 provided $22.4 million Measure Q funds in the proposed budget total $11.75 million (36%)
59 59 Measure Q LRFA Council Approved $22.4 Million in Debt Financing (March 2015) Programmed for Roadway Maintenance Pavement / Pothole Repair Local Street maintenance and resurfacing Arterial and Collector Street maintenance and resurfacing Pavement Maintenance Expenditure Plan approved in October 2015
60 Planned Pavement Maintenance Projects Measure Q Pavement Repair Project #1 - Hillsborough Dr. and E. Olivera Rd. (PJ 2359) Measure Q Pavement Repair Project #2 - Solano Wy., Wren Ave., & 6 th St. (PJ 2361) Measure Q Pavement Repair Project #3 Walters Wy. & Detroit Ave./Monument Blvd. Intersection (PJ 2362) Measure Q Pavement Repair Project #4 Pothole and Base Repairs at Various Locations (PJ 2364) Measure Q Pavement Maintenance Project #5 Zones 4 & 5 Measure Q Pavement Repair Project #6 Zones 4 & 5 Measure Q Pavement Maintenance Project #7 Zones 1 & 2 Measure Q Pavement Maintenance Project #8 Zones 1 & 2 60
61 61 Proposed Projects Project Phases Conceptual / Preliminary Design Project Final Design Environmental Review Construction Budget Estimating Initial Budgetary Estimates Refined through Preliminary and Final Design Phases Actual Construction Costs Determined by Competitive Bids
62 62 CIP Challenges Needs Resources Funding Staffing Grant Requirements Environmental Clearance Regulatory Requirements
63 Proposed Projects 63
64 64 Stormwater/Cleanwater Full Trash Capture Device Installation (CD ) Green Infrastructure - Framework (CD )
65 65 Citywide Accessibility Projects (CDBG) Citywide Accessibility Improvements No.3 (2357) Citywide Accessibility Improvements No.4 (CD ) ADA Transition Plan Update (CED ) Contingent on CDBG Funding Authorization
66 66 Facilities Maintenance Projects Civic Center Restroom ADA Improvements (PW ) Council Chambers and Library
67 67 Facilities Maintenance Projects (Cont.) Police Department Safety Improvements (PW ) Police Department Roof and Equipment Paint and Sealing (PW ) Trim Replacement at Civic Center and Willow Pass Rec (PW )
68 68 Facilities Maintenance Projects (Cont.) Public Building Maintenance (PW ) Civic Center Generator Replacement (PW )
69 69 Parks and Medians Maintenance Street Median Turf Conversion (PW ) Park and Median Smart Irrigation Controllers (PW )
70 70 Parks and Medians Maintenance (Cont.) Concord Community Pool Deck Repair (PW ) Playground Replacement Program (PW )
71 71 Parks and Medians Maintenance (Cont.) Golf Course Safety Needs (PW ) Willow Pass Park Restroom & Concession Facility Replacement Field #2 (UF-1602)
72 City Infrastructure Improvements Downtown Sidewalk, Curb and Gutter Improvements (PW ) 72
73 73 FY16-17/17-18 Sewer Projects SEWER PROJECTS Citywide Sewer Condition Assessment Study (PJ2208) Sewer Capital Facility Replacement (PJ2209) Citywide Sewer Lateral Replacement Program (PJ2244) El Molino Cross-Tie (ENG ) Downtown Sanitary Sewer Upgrade Phase IIb (SWR-1511) Cowell Road BART Area Sanitary Sewer Upgrade (SWR-1302) Downtown Sanitary Sewer Upgrade Phase III (SWR-1306) (FY )
74 74 Information Technology Projects
75 Active Information Technology Projects Public Works Asset Management TOTAL FUNDING: $260,000 Computerized asset management system for Public Works Automates Tracking the City s Sewer, Streets, Parks and Facilities 75
76 Active Information Technology Projects 76 Replace Downtown Security Cameras TOTAL FUNDING: $101,000 Replaces obsolete and broken cameras in the two downtown City parking garages.
77 Active Information Technology Projects 77 P.D. Law Enforcement Records Management System (RMS) TOTAL FUNDING: $1,526,975 Replaces the City s custom built Police Records Management System Automates reporting to the State and FBI Improves Crime analysis capabilities
78 37 Active Information Technology Projects Uninterruptible Power Service Supply PD (PJ2032) TOTAL FUNDING: $178,000 Replaces end of life Uninterruptible Power Supply (UPS) for the Police Department s Dispatch and Emergency Operations Center (EOC)
79 79 FY16-17 New ITP Projects Timecard System Software Replacement TOTAL FUNDING: $150,000 (IT Replacement Project Fund) Replaces the City s custom built timekeeping system Provides web access functionality, mobile device accessibility and integration with exiting Lawson financial system. Improves Public Safety timekeeping capabilities
80 80 FY16-17 New ITP Projects Website Rehosting TOTAL FUNDING: $105,000 (IT Replacement Project Fund) Upgrades the City s website functionality with a Content Management System Allows for City staff to update the website without technical assistance or resources Frees technology staff to focus on business needs
81 81 FY16-17 New ITP Projects 911 Phone System Replacement State funded project to replace Concord s 911 Phone System Assures the 911 Dispatch Center is equipped to handle new E-911 call handling requirements Provides equipment that supports new 911 dispatch technologies
82 82 FY16-17 New ITP Projects Mobile Data Computer Replacement (TOTAL FUNDING: $660,000; IT Replacement Project Fund) Replaces Public Safety s existing Mobile Data Computers Provides equipment that supports latest security and technology standards Provides mobile platform public safety Records and Computer Aided Dispatch systems
83 83 FY17-18 New ITP Projects CCTV Public Safety and Crime Prevention Technology Improvements (TOTAL FUNDING: $350,000 including Measure Q Projects FY17-18: $250,000; Federal Asset Forfeiture FY17-18: $100,000) Video surveillance for parks and license plate readers for intersections
84 84 FY17-18 New ITP Projects Electronic Plan Review (Technology Surcharge FY17-18: $315,000) Streamlines the submission and processing of building plans Allows for electronically submitted building plans Will also allow for internal electronic review and processing
85 85 FY17-18 New ITP Projects Point of Sale System Replacement (IT Replacement Projects FY17-18: $160,000) Replaces the City s End of Life Point of Sale system ( The system that staff uses to process payments for permits, licenses and fees) Provides for a new system that meets regulatory needs for payment processing and revenue collection
86 86 Capital Budget FY & Questions?
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