Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick;

Transcription

1 MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING NOVEMBER 2, : 30 P. M., DORCHESTER COUNCIL CHAMBERS PRESENT: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; M. Weatherhead, Director of Financial Services/Treasurer ( 1: 11 p. m.); M. LeBlanc, Director of Operations; J. Craven, Acting Director of Environmental Services; M. Lewis, Clerk/ Cemetery Manager ( 12: 32 p. m.); and W. Spence, Signpost. MUNICIPAL STAFF MEMBERS PRESENT IN THE GALLERY: M. Jenner, Manager of Roads ( 1: 09 p. m.) D. Murray, Chief Building Official/ By- law Enforcement Officer ( 1: 27 p. m.) B. Tingley, By- law Enforcement Officer ( 1: 11 p. m.) K. Gress, Senior Centre Coordinator ( 1: 27 p. m.) ALSO PRESENT: R. Kalan, of Sanran Enterprises, Fire Chief( 1: 43 p. m.) Mayor Maudsley called the meeting to order at 12: 30 p. m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF No pecuniary interests were disclosed. 2. CLOSED SESSION Seconded by: Meyer Resolution # ) RESOLVED THAT the Council go into closed session at 12: 30 p. m. pursuant to Section 239( 2)( a) of the Municipal Act, being " the security of property of the municipality or local board" with respect to the security of property for municipal purposes. Carried. The following persons were in attendance for the closed session: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk/Cemetery Manager. Also in attendance was Bill Rayburn, Chief Administrative Officer of Middlesex County; and Neal Roberts, Chief of Middlesex-London Emergency Medical Services Authority. It was then: Seconded by: M. Meyer Resolution # ) RESOLVED THAT Council reconvene at 12: 55 p. m. in order to continue with its deliberations. Carried. A) Security of Property, re municipal purposes. Resolution # )

2 Page 2 RESOLVED THAT the proposal presented by Bill Rayburn, Middlesex County Chief Administrative Officer, and Neal Roberts, Chief of Middlesex- London Emergency Medical Services Authority, to locate an ambulance station on the south side of the Dorchester Fire Station, be supported in principle; and that a public consultation session ( ie. Open House) be held to seek input from the public regarding this proposal. Carried. 3. ANNOUNCEMENTS none. 4. APPROVAL OF PREVIOUS MINUTES A) October 19, 2015, regular meeting minutes. Seconded by: M. Meyer Resolution # ) RESOLVED THAT the minutes of the regular meeting of the Council held on October 19, 2015 be accepted as printed and circulated. Carried. 5. PRESENTATIONS/ DELEGATIONS/ PETITIONS A) Jackie Muller, of Ontario Clean Water Association, re presentation of cheque for the Dorchester Wastewater Treatment Plant upgrades. Mr. Indra Maharjan, OCWA Energy Conservation Program Manager and Mr. Charles Coimbra, Sr. Conservation Specialist of Hydro One, appeared before Council to provide a brief overview regarding the cheque presentation in relation to the Energy Efficiency Project for the Dorchester Wastewater Pollution Control Plant ( DWWPCP). Mr. Maharjan noted that as a result of a walkthrough in February 2013, various energy conservation measures were identified and it was recommended that Variable Frequency Drives (VFDs) for aeration blower and aerobic digester with DO analyzer and process optimization be installed at the DWWPCP. Mr. Maharjan advised that Council approved the project in June 2014, at a cost of 45, 250 and that OCWA made application to Hydro One Networks under its saveonenergy Program for incentives on energy savings. Mr. Maharjan further advised that it was anticipated that there would be savings, in the amount of$ 9, 000 each year, however informed Council that upon completion of the project, significant savings of$ 14,600 ( 130,644 kwh) were achieved with a payback of 2 annual energy years on the total cost of the project. Mr. Coimbra thanked the Municipality for participating in the program and presented Mayor Maudsley with a cheque, in the amount of $14, , in incentives from the Hydro One Network's saveonenergy Program. The following persons participated in the picture taking of the presentation of the cheque: Charles Coimbra, Hydro One Senior Conservation Specialist Indra Maharjan, OCWA Energy Conservation Program Manager Jackie Muller, OCWA Business Development Manager Dale LeBritton, OCWA Senior Operations Manager Sam Sianas, OCWA Operations Manager Dave Neeley, OCWA Process Specialist Jim Maudsley, Mayor, Thames Centre Jarrod Craven, Acting Director of Environmental Services, Thames Centre Mayor Maudsley thanked OCWA for taking the initiative to make application under the saveonenergy Program on the Municipality' s behalf.

3 Page 3 Mayor Maudsley thanked Mr. Maharjan and Mr. Coimbra for the cheque presentation and the delegation retired from the meeting. B) Steve Langlois, of Monteith Brown Planning Consultants, re Thames Centre Trails & Cycling Master Plan. See also Trails & Cycling Master Plan dated October Steve Langlois and Dennis Kwan, of Monteith- Brown Planning Consultants, appeared before the Council to present the Trails & Cycling Master Plan dated October 2015 and to seek adoption of the proposed Master Plan. Mr. Langlois delivered a power point presentation concerning the Trails & Cycling Master Plan for Thames Centre. The presentation consisted of the following topics: Objectives Public Consultation Map of proposed and existing trails and cycling routes in Thames Centre Map of proposed trails and cycling routes Dorchester Map of proposed trails and cycling routes Thorndale Key recommendations Cost estimates After the presentation, Council inquired/ commented on the following items: Breen Road being identified on the Trails and Cycling map; Questioned whether Catherine Street from Shaw Road to Richmond Street has been identified on the map (existing trail); and Next steps. In response to an inquiry, the Chief Administrative Officer advised that Council would need to have further discussions in the future regarding the implementation of the plan and that a committee should be established to assist Council in moving forward with the recommendations outlined in the plan. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT the presentation by Steve Langlois, of Monteith- Brown Planning Consultants, concerning the Trails & Cycling Master Plan, be received for information; AND THAT the Municipality of Thames Centre Trails & Cycling Master Plan dated October 2015, prepared by Monteith- Brown Planning Consultants, as presented to Council, be adopted as the final Trails & Cycling Master Plan. Carried. Mayor Maudsley thanked Mr. Langlois and Mr. Kwan for their presentation and the delegation retired from the meeting. C) Art Lawson, General Manager and Jim Oliver, Chair, of South Central Ontario Region Economic Development Corporation ( SCOR EDC), re partner update on projects and progress to date. Jim Oliver, Chair, and Art Lawson, General Manager, of the South Central Ontario Region Economic Development Corporation ( SCOR EDC), appeared before Council to provide an update on projects and progress to date. Mr. Oliver thanked Mayor Maudsley for his past service on the SCOR EDC Board of Directors.

4 Page 4 Mr. Lawson reviewed the presentation contained in the agenda package titled SCOR EDC PRESENTATION TO PARTNER COUNCILS". The presentation consisted of the following topics: SCOR EDC Priorities Identification of Problem Solving Economic Development Benefits of Partnership Implications of dissolving or changing partnership Action Through Projects and Initiatives Moving Ontario Forward Western Ontario Community Futures Development Corporation Association Pooled Insurance MOECC and ALUS Workforce Planning Boards Apprenticeship FoodHub OFA Looking Ahead 2016 and Beyond Mr. Oliver advised that the SCOR EDC Board received notice from Middlesex County of its intent to remove, from its 2016 Budget, its support to SCOR EDC. Mr. Oliver indicated that the SCOR EDC organization requires a strong mandate of all five ( 5) counties to continue its existence. Mr. Oliver provided an update regarding the Foodhub Project. Mayor Maudsley thanked the SCOR EDC organization for their efforts to date. After some discussion regarding the presentation, it was then: Moved by: M. Meyer Resolution # ) RESOLVED THAT the presentation made by Art Lawson, General Manager and Jim Oliver, Chair, of South Central Ontario Region Economic Development Corporation SCOR EDC), re update on SCOR EDC projects and progress to date. Mayor Maudsley thanked Mr. Lawson and Mr. Oliver for their presentation and the delegation retired from the meeting. Moved by: M. Meyer Resolution # ) RESOLVED THAT the Council recess at 1: 45 p. m. Carried. It was then: Resolution # ) RESOLVED THAT the Council reconvene at 1: deliberations. Carried. 50 p. m. in order to continue with its

5 Page 5 6. REPORTS OF DEPARTMENTS A) Financial Services ( per M. Weatherhead) i) Report No. F , re tax adjustments pursuant to Section 357 and 358. The Director of Financial Services/ Treasurer presented Report No. F of the Tax Collector/ Financial Analyst, dated. The purpose of the Report is to request Council to enact a resolution to process the Sections 357 and 358 adjustments to property taxes for the 2013, 2014 and 2015 taxation years. The total reductions amount to $ 12, , with Thames Centre' s portion being 4, After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. F of the Tax Collector/ Financial Analyst, dated, concerning the adjustments to property taxes pursuant to Section 357 and Section 358 of the Municipal Act, be received for information; AND THAT the Section 357 and Section 358 adjustments to property taxes, as outlined in the Write Off Verification Listing attached as Appendix 1 to Report No. F , totaling $ 12, , with the cancellations or refunds of taxes consisting of the following: $ 1, approved. Carried for 2013, $4, for 2014, and $ 7, for 2015, be ii) Report No. F , re tax adjustments pursuant to Section 364 Vacancy Rebate. The Director of Financial Services/Treasurer presented Report No. F of the Tax Collector/ Financial Analyst, dated. The purpose of the Report is to request Council to enact a resolution to process the Section 364 Vacancy Rebate applications for the 2014 tax year. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. F of the Tax Collector/ Financial Analyst, dated, concerning the vacancy rebates pursuant to Section 364 of the Municipal Act, be received for information; AND THAT the Section 364 tax adjustments for vacancy rebates, as outlined in the Vacancy Rebate Verification Listing, attached as Appendix 1 to Report No. F , totaling $ 1, , with the municipal portion consisting of $313.76, be approved. Carried. iii) Report No. F , re 3rd quarter interim operating and capital financial statements as at September 30, The Director of Financial Services/Treasurer presented Report No. F dated. The purpose of the Report is to provide Council with the interim operating and capital financial statements to September 30, After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. F of the Director of Financial Services/Treasurer dated, concerning the 3rd quarter interim operating and capital financial statements as at September 30, 2015, be received for information. Carried.

6 Page 6 B) Environmental Services ( per J. Craven) i) Monthly Report for Environmental Services for October The Acting Director of Environmental Services presented the Environmental Services monthly report for the period ending October 31, It was then: Resolution # ) RESOLVED THAT the Environmental Services monthly report for the period ending October 31, 2015 be received. Carried. ii) Report No. ES , re review results of the Request for Proposals (RFP) received for the washing and painting of the exterior bowl of the Dorchester Elevated Storage Tank. The Acting Director of Environmental Services presented Report No. ES dated. The purpose of the Report is to review the results of the Request for Proposals ( RFP) for the washing and painting of the exterior bowl of the Dorchester Elevated Storage Tank; and to recommend award of the RFP. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. ES of the Acting Director of Environmental Services, dated, concerning the results of the Request for Proposals ( RFP) for the washing and painting of the exterior bowl of the Dorchester Elevated Storage Tank, be received for information; AND THAT the RFP for the washing and painting of the exterior bowl of the Dorchester Elevated Storage Tank, be awarded to Heritage Restoration Inc., in the amount of$ 65, ( including HST). Carried. C) Transportation Services ( per M. LeBlanc) i) Monthly Report for Transportation Services for October The Manager of Roads presented the Transportation Services monthly report for the period ending October 31, The Manager of Roads noted that under Other/Miscellaneous the bullet point regarding the Durham Street capital project should read " Durham Street capital project has been completed". It was then: Resolution # ) RESOLVED THAT the Transportation Services monthly report for the period ending October 31, 2015 be received. Carried. D) Community Services & Development ( per M. LeBlanc/S. Findlater) i) Monthly Reports for October 2015: Building. The Chief Building Official presented the Building monthly report for the period ending October 31, Resolution # )

7 ' Page 7 RESOLVED THAT the Building monthly report for the period ending October 31, 2015 be received. Carried. By- law Enforcement. The By- law Enforcement Officer presented the By- law Enforcement monthly report for the period ending October 31, After some discussion, it was then: Resolution # ) RESOLVED THAT the By- law Enforcement monthly report for the period ending October 31, 2015 be received. Carried. The Manager of Roads, Chief Building Official and By- law Enforcement Officer retired from the meeting. Recreation. The Director of Operations presented the Recreation monthly report for the period ending October 31, After some discussion, it was then: Resolution # ) RESOLVED THAT the Recreation monthly report for the period ending October 31, 2015 be received. Carried. Lions Senior Centre. The Senior Centre Coordinator presented the Senior Centre monthly report for the period ending October 31, It was then:. Resolution # ) RESOLVED THAT the Senior Centre monthly report for the period ending October 31, 2015 be received. Carried. ii) Drainage Reports ( per D. Shand of D. L. Shand Consulting Services Ltd. - Drainage Superintendent) Monthly Report for Drainage Services for period ending October 31, The Chief Administrative Officer, on behalf of D. Shand, of D. L. Shand Consulting Services Ltd. ( Drainage Superintendent), presented the Monthly Drainage Services Report for the Municipality for the period ending then: October 31, It was Resolution # ) RESOLVED THAT the Monthly Drainage Services Report, as prepared by D. Shand, of D. L. Shand Consulting Services Ltd. ( Drainage Superintendent), for the period ending October 31, 2015, be received. Carried. The Senior Centre Coordinator retired from the meeting.

8 Page 8 iii) Report No. PR , re request by Dorchester Physiotherapy to extend the current lease of space at the Flightexec Centre. The Director of Operations presented Report No. PR dated. The purpose of the Report is to request that the Facility License Agreement between the Municipality and the Dorchester Physiotherapy be extended to December 7, The Director of Operations noted that the Facility License Agreement expires November 10, 2015 and since the renovations of the Dorchester Physiotherapy office have not yet been completed, an extension is being requested. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. PR of the Director of Operations, dated, concerning the Facility License Agreement with Dorchester Physiotherapy; AND THAT the Facility License Agreement with Dorchester Physiotherapy for the rental of space in the Flightexec Centre be extended to December 7, Carried. iv) Authorize Rink Board, Ice Logo and Ice Resurfacer Advertising Agreements. Moved by: M. Meyer Resolution # ) RESOLVED THAT the Mayor and Clerk be authorized to execute on behalf of the Municipality of Thames Centre, the following Rink Board Advertising Agreements for the Flightexec Centre: Name Amount Nilestown Sign 1, Searles Motor Products $ 1, in the total amount of$ 2, ( plus HST); AND THAT the Mayor and Clerk be authorized to execute on behalf of the Municipality of Thames Centre, the following Ice Logo Advertising Agreements for the Flightexec Centre: Name Amount Steve Young Plumbing $ 2, in the total amount of$ 2, ( plus HST); AND THAT the Mayor and, Clerk be authorized to execute on behalf of the Municipality of Thames Centre, the following Ice Resurfacer Advertising Agreements for the Flightexec Centre: Name Amount Discount Drain in the total amount of $ ( plus HST). Carried. E) Administration Services ( per S. Findlater) i) Fire Reports (per R. Kalan, of Sanran Enterprises - Fire Chief)

9 Page 9 Monthly Report for Fire Services for the period ending October 31, R. Kalan, of Sanran Enterprises ( Fire Chief), presented the Monthly Fire Services Report for the Municipality for the period ending October 31, It was then: Resolution # ) RESOLVED THAT the Monthly Fire Services Report, as prepared by R. Kalan, of Sanran Enterprises ( Fire Chief), for the period ending October 31, 2015, be received. Carried. The Fire Chief retired from the meeting. ii) Report No. C , re grant for 2016 Canada Day Celebrations. The Clerk/Cemetery Manager presented Report No. C dated. The purpose of this Report is to seek Council' s authorization to submit an application to the Department of Canadian Heritage under the Celebration and Commemoration Program to apply for funding for the 2016 Canada Day festivities. It was then: Moved by: M. Meyer Resolution # ) RESOLVED THAT Report No. C of the Clerk, dated, concerning the 2016 Canada Day Application for funding under the Celebration and Commemoration Program, be received for information; AND THAT the Clerk be authorized to submit an application to the Department of Canadian Heritage for funding under the Celebration and Commemoration Program for the purpose of organizing activities to celebrate Canada Day Carried. iii) Report No. C , re proposed 2016 Council meeting dates. The Clerk/Cemetery Manager presented Report No. C dated. The purpose of this Report is to establish a schedule of regular Council meeting dates and times for Moved by: M. Meyer Resolution # ) RESOLVED THAT Report No. C of the Clerk/Cemetery Manager, dated, concerning the 2016 Council meeting dates, be received for information; AND THAT the following schedule of Council meeting dates for the 2016 calendar year be approved: Monday, January 11, : 00 p. m. Monday, January 18, 2016 Monday, January 25, : 00 p. m. Monday, February 8, : 00 p. m. Wednesday, February 17, 2016 Monday, February 29, : 00 p. m. Monday, March 14, : 00 p. m. Wednesday, March 30, : 00 p. m. Monday, April 11, : 00 p. m. Monday, April 25, : 00 p. m. Monday, May 9, : 00 p. m. Monday, May 30, : 00 p. m. Monday, June 20, : 00 p. m. Monday, June 27, : 00 p. m. Monday, July 11, : 00 p. m. * 9: 00 a. m. ( Special Budget) 9: 00 a. m. ( Special Budget)

10 Page 10 Monday, August 8, : 00 p. m. * Wednesday, September 7, : 00 p. m. Monday, September 19, : 00 p. m. Monday, October 3, : 00 p. m. Monday, October 17, : 00 p. m. Monday, November 7, : 00 p. m. Monday, November 21, : 00 p. m. Monday, December 12, : 00 p. m. * noting that all day meetings have been scheduled to be held on July 11th, August 8th and December 12th and that the meeting dates and times are subject to change. Carried. iv) Report No. C , re results of recommendation of Thames Centre Police Services Board to extend northern limit of the 60 kph zone on Elgin Road to north of the Harrietsville Baseball Park. The Clerk/ Cemetery Manager presented Report No. C dated. The purpose of this Report is to provide Council with the response received from Chris Traini, Middlesex County Engineer, with regard to the request by the Thames Centre Police Services Board ( TCPSB) to extend the northern limit of the 60 kph zone north on Elgin Road to the north of the Harrietsville Baseball Park to allow extra room for vehicles to slow down before getting to the hill at the north end of the Hamlet. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT Report No. C of the Clerk/Cemetery Manager, dated, re request by the Thames Centre Police Services Board ( TCPSB) to extend the northern limit of the 60 kph zone on Elgin Road ( County Rd 73) to the north of the Harrietsville Baseball Park, be received for information; AND THAT the Council of the Municipality of Thames Centre hereby acknowledges the response of Chris Traini, Middlesex County Engineer, by correspondence dated October 23, 2015, wherein Mr. Traini indicated that County Staff do not agree with the assessment that the speed limit should be reduced on Elgin Road ( County Road 73) north of Harrietsville; AND THAT Council and Municipal Staff be requested to make a presentation to Middlesex County Council seeking its support to extend the northern limit of the 60 kph zone on Elgin Road ( County Rd 73) to the north of the Harrietsville Baseball Park; AND THAT the TCPSB be informed of Middlesex County Staffs response to their request to extend the speed limit on Elgin Road and Councils intent to make a presentation to Middlesex County Council regarding this matter. Carried. 7. REPORTS OF MUNICIPAL COMMITTEES A) Dorchester Pedestrian Bridge Ad Hoc Committee, September 16, 2015, minutes of meeting. Moved by: K. Elliott Resolution # ) RESOLVED THAT the minutes of the Dorchester Pedestrian Bridge Ad Hoc Committee meeting held on September 16, 2015 be received. Carried. B) Joint Occupational Health and Safety Committee, August 20, 2015, minutes of meeting. See also Policy for the Structure and Function of the Joint Occupational Health and Safety Committee.

11 Page 11 Resolution # ) RESOLVED THAT the minutes of the Joint Health & Safety Committee meeting held on August 20, 2015 and recommendations contained therein be received; AND THAT the Policy for the Structure and Function of the Joint Occupational Health and Safety Committee dated August 20, 2015, be adopted. Carried. C) Lions Senior Centre Advisory Board, October 23, 2015, minutes of meeting. Seconded by: M. Meyer Resolution # ) RESOLVED THAT the minutes of the Lions Senior Centre Advisory Board meeting held on October 23, 2015 be received. Carried. 8. MAYOR' S REPORT/ COUNTY COUNCIL REPORT Mayor Maudsley advised that on Friday, October 30, 2015, he, Deputy Mayor Meyer and Councillor Warwick, attended Lord Dorchester Secondary School' s commencement. Mayor Maudsley advised that he presented the 3D awards sponsored by the Municipality. Mayor Maudsley advised he and the Chief Administrative Officer entertained a prospective proponent that may be interested in purchasing approximately 40 acres of land in Thames Centre Mayor Maudsley advised that the selection panel is moving forward with the recruitment of a Director of Community Services & Facilities Middlesex County Council Meetings and Minutes 9. CORRESPONDENCE Karen Gress, of Age-Friendly Communities Committee, October 19, 2015, wish to commend the CAO ( S. Findlater) for explaining the planning and development process in regards to housing Ministry of Economic Development, Employment and Infrastructure, October 14, 2015, nominations for the David C. Onley Award for Leadership in Accessibility Oxford County, October 22, 2015, Notice of Application for Zone Change in Township of Zorra for properties located at 5710 and 5714 Cobble Hills Road Municipality of Central Elgin, October 23, 2015, Notice of Public Meetings concerning proposed Zoning By-law Amendments in relation to properties located at 400 Sunset Drive, 383 George Street, and Turner Road Resolution # ) RESOLVED THAT the above- noted correspondence be noted and filed. Carried. 10. UNFINISHED BUSINESS A) Report, re policy to deal with situations that cause water loss for homeowners, including municipal infrastructure. (J. Craven) - to be included in By-law to be presented at a future meeting.

12 Page 12 B) Report, re declaring and disposing of a portion of the Crampton Park lands located at 4529 Crampton Drive and the green space property located at 34 Eric Drive ( ie. utilization and costs to maintain both properties), noting that the community will be consulted regarding this matter. Council rescinded the declaration of the surplus properties as the wrong property addresses were declared surplus and wished the new Director of Community Services & Facilities to investigate the matter further. 11. OTHER BUSINESS A) Becky Clark & Arden McClean, of I Love Thorndale, October 15, 2015, re request to waive the rental fees for the Thorndale Community Centre and Fairgrounds on Family Day (February 15, 2016) from noon to 6 pm to host a Winter Carnival event for the community of Thorndale. The Council reviewed correspondence, dated October 15, 2015, received from the I Love Thorndale Group, requesting the Council' s consideration to waive the rental fees for the Thorndale Community Centre and Fairgrounds on Family Day ( February 15, 2016) in order to host a Winter Carnival event for the community of Thorndale. The Clerk noted that the fees amount to ( plus HST). After some discussion on the matter, it approximately $ was then: Moved by: M. Meyer Resolution # ) RESOLVED THAT request by the I Love Thorndale Group, by correspondence dated October 15, 2015, to waive the rental fees for the Thorndale Community Centre and Fairgrounds on Family Day ( February 15, 2016) in order to host a Winter Carnival, be approved in a monetary contribution in the amount of $ ( plus HST); AND THAT funds for this purpose be allocated in the 2016 Budget. Carried. In response to an inquiry, Council indicated that they wish for requests to waive fees for municipal facilities be presented to Council for their consideration on a case by case basis. The Director of Financial Services/ Treasurer was asked to find an area in the budget to allocate funds for this purpose. B) CUPE- SCFP, October 8, 2015, CUPE Local 107, official notice to commence bargaining to amend the existing Collective Agreement. The Chief Administrative Officer ( CAO) reviewed correspondence by Joan Lockwood, National Representative - CUPE, dated October 8, 2015, providing notice to commence bargaining to amend the existing Collective Agreement pursuant to Article 29 of the existing agreement between Local 107 of the Canadian Union of Public Employees and the Municipality. After some discussion on the matter, it was then: Resolution # ) RESOLVED THAT the Council go into closed session at 2:45 p. m. pursuant to Section 239(2)( d) of the Municipal Act, being " labour relations or employee negotiations" with respect to a labour relations matter. Carried. It was then: Resolution # ) RESOLVED THAT the Council reconvene at 2: 48 p. m. in order to continue with its deliberations. Carried.

13 Page 13 It was then: Resolution # ) RESOLVED THAT correspondence received from Joan Lockwood, National Representative - CUPE, dated October 8, 2015, providing notice to commence bargaining to amend the Municipality' s existing Collective Agreement, be received for information; AND THAT the following Members of Council and Municipal Staff represent the Municipality of Thames Centre on the bargaining committee for the CUPE Local 107 Union Contract negotiations : Mayor Maudsley, Councillor Elliott, Chief Administrative Officer, and Director of Operations. Carried. C) Mayor Maudsley, request for support to put his name forward to be one of the representatives of the southwest zone on the Ontario Good Roads Association Board of Directors for the term; and should the nomination be successful, receive a per diem for attendance at OGRA Board meetings. There being no objection to Mayor Maudsley bringing this request forward, it was then: Resolution # ) RESOLVED THAT the request by Mayor Maudsley to put his name forward to be one of the representatives of the southwest zone on the Ontario Good Roads Association Board of Directors for the term be supported; AND THAT should the nomination for the OGRA be successful that Mayor Maudsley be authorized to receive a per diem for attendance at OGRA Board meetings. Carried. 12. NOTICES OF MOTION none. 13. BY- LAWS A) By- law No , being a by-law to accept and assume ownership of the works for property located at Part of Lot 24, Concession B, S. R.T., RP 135, Lot 15 more particularly described as, Registered Plan No. 39T , Willow Park Subdivision (Golf Drive - Nilestown). B) By-law No , being a by-law to authorize the borrowing of 3, by Florence Marie Wills and Edmund Albert Lee towards the cost of constructing the Lee Drain. C) By-law No , being a by-law with respect to a Zoning By-law Amendment in relation to properties located at and Nissouri Road and owned by Fred and Karen Cameron (Zoning By-law Amendment Application Z6-2015). D) By-law No , being a by-law to amend By-law No , being a by-law to regulate parking and traffic on roadways under the jurisdiction of the Municipality. Resolution # ) RESOLVED THAT By- law No.' s , , and , be given first, second and third readings, and be properly signed and sealed. Carried.

14 Page 14 It was then: Resolution # ) RESOLVED THAT Council recess at 2: 54 p. m. Carried. It was then: Resolution # ) RESOLVED THAT Council reconvene at 3: 00 p. m. in order to continue with its deliberations. Carried. 14. CLOSED SESSION Resolution # ) RESOLVED THAT the Council go into closed session at 3: 00 p. m. pursuant to: Section 239( 2)( b), being " personal matters about an identifiable individual, including employees" and Section 239( 2)( d), being " labour relations or employee negotiations" with respect to an employment contract; Section 239(2)( b), being " personal matters about an identifiable individual, including employees with respect to contract negotiations; and Section 239(2)( c) of the Municipal Act, being " a proposed or pending acquisition or disposition of land" with respect to the disposal of municipal property. Carried. Resolution # ) RESOLVED THAT the Council reconvene at 3: 35 p. m. in order to continue with its deliberations. Carried. A) Personal matter and employee negotiations, re employment contract. The following persons were present during the closed session: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk. Resolution # )

15 Page 15 RESOLVED THAT the Mayor be authorized to enter into an Employment Contract with Stewart Findlater for the Chief Administrative Officer position with the Municipality of Thames Centre, noting that the contract came into effect July 13, Carried. It was then: Resolution # ) RESOLVED THAT the Council of the Municipality of Thames Centre hereby agrees to cover the costs of the Chief Administrative Officer' s legal fees concerning the employment contract with the Municipality of Thames Centre. Deputy Mayor Meyer retired from the meeting. B) Personal matter, re contract negotiations. The following persons were present during the closed session: Mayor J. Maudsley; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk. Mayor Maudsley advised that during the closed session, the Council provided direction to the Administration concerning a personal matter with respect to contract negotiations. C) Acquisition/ disposal of land, re disposal of municipal property. The following persons were present during the closed session: Mayor J. Maudsley; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; and M. Lewis, Clerk. Mayor Maudsley advised that during the closed session, the Administration provided some information concerning an acquisition/ disposal of land matter with respect to the disposal of municipal property. 15. SCHEDULING OF MEETINGS The next regular meeting is scheduled to be held on November 23, 2015, at 6: 00 p. m., in the Council Chambers located at the Municipal Office in Dorchester. 16. CONFIRMATORY BY- LAW A) By- law No , being a Confirmatory By-law. Resolution # ) RESOLVED THAT By- law No , being a Confirmatory By- law, be given first, second and third readings, and be properly signed and sealed. Carried. 17. ADJOURNMENT There being no further business to discuss, it was:

16 Page 16 Resolution # ) RESOLVED THAT the meeting adjourn at 3: 38 p. m. Carried. J. M audsley yt M. Lewis l