A G E N D A. - September 21, 2015 Council Committee - October 9, 2015 Special Council Committee re Port of Orillia Building

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1 CITY OF ORILLIA Council Committee Meeting Monday, October 19, :00 p.m. - Tudhope-McIntyre Boardroom 7:00 p.m. - Council Chamber Orillia City Centre A G E N D A Page Open Session Chair - Councillor Kloostra Call to Order Approval of Agenda Disclosure of Interest Minutes - September 21, 2015 Council Committee - October 9, 2015 Special Council Committee re Port of Orillia Building Closed Session Motion to move into Closed Session "THAT, pursuant to Section 239(4) of the Municipal Act, 2001, S.O. 2001, c.25, notice is hereby given that Council Committee intends to hold a closed session meeting in the Tudhope-McIntyre Boardroom to deal with matters pursuant to Section 239(2) (b), (c), and (e) of the said Act (Personal, Land, and Legal Matters)." Chair - Councillor Valiquette-Thompson Closed Session Items 1. Development Services Department - re 70 Front Street North. File: L07- VIEW (Land) (Theresa Phillips, Senior Toxicologist/Risk Assessment Specialist from Exp. Services Inc. will be in attendance) 2. Development Services Department - re 130 Colborne Street East Update. File: L07-VIEW (Land and Legal) (Postponed from the September 21, 2015 Council Committee Meeting) Page 1 of 208

2 a) Development Services Department - re Update. File: L07-VIEW 3. Development Services Department - re Drinkwater Industrial Park - Offer to Purchase 21 Brammer Drive. File: D21-DRI (Land and Legal) 4. a) Treasury Department - re 64 Front Street North - Tax Sale. File: F20- GEN (Legal) b) Development Services Department - re 64 Front Street North. File: L07- GEN (Land) 5. Chief Administrative Office - re Economic Development. File: H08-GEN (Personal) Motion to Rise to Open Session Open Session - 7:00 p.m. Motions Arising from Closed Session Discussions Consent Agenda Deputy Clerk - re J.B. Tudhope Memorial Park 2015 Special Event Selection - Orillia Rib Fest 2015 Outcome. File: M02-GEN a) Report - Parks, Recreation and Culture Department. report dated October 13, 2015 from the Parks, Recreation and Culture Department, staff be authorized to enter into negotiations with the Orillia Rib Fest organizers for a future multi-year contract Development Services Department - re Mariposa Place Window Replacement - Mortgage Matter. File: D24-HOUS report dated October 8, 2015 from the Development Services Department, Council authorize the Director of Development Services to sign a letter to the Land Registrar consenting to the registration of a $2 million mortgage to the Mariposa Place (Orillia) Non-Profit Homes Corporation in favour of County of Simcoe for the purposes of financing building improvements at 125 Fittons Road West; AND THAT the Director of Development Services be authorized to execute any documents necessary to give effect to this consent Fire Department - re After-Hours Call Answering Agreement with Orillia Page 2 of 208

3 Power Corporation. File: L04- report dated September 23, 2015 from the Fire Department, the City of Orillia renew its after-hours answering agreement with the Orillia Power Corporation for the continued provision of after-hours call answering services for a further term of four years expiring on December 31, 2019; AND THAT the Mayor and Clerk be authorized to execute the agreement Fire Department - re Fire Dispatch Agreements with the Town of Gravenhurst, Chippewas of Rama First Nation, and the Townships of Oro- Medonte, Ramara and Severn. File: L04- report dated September 23, 2015 from the Fire Department, the City of Orillia renew its fire dispatch agreements with the Chippewas of Rama First Nation, the Townships of Oro-Medonte, Ramara and Severn and the Town of Gravenhurst for the continued provision of fire dispatch services for a further term of four years expiring on December 31, 2019; AND THAT the Mayor and Clerk be authorized to execute the agreements; AND THAT Council amend Chapter 251 of the City of Orillia Municipal Code - Delegated Authority, to authorize the Fire Chief to negotiate and execute agreements between the City of Orillia and other municipalities for the services of fire dispatch, after-hours call answering and services Fire Department - re Chapter 387 of the Municipal Code - Open Air Burning. File: C report dated October 5, 2015 from the Fire Department, Chapter 387 of the City of Orillia Municipal Code - Open Air Burning, be repealed and replaced as set out in "Schedule A" of the report; AND THAT the changes take effect January 1, 2016; AND THAT staff be directed to make application to the Regional Senior Justice for the Province of Ontario requesting that set fines for Chapter 387 of the City of Orillia Municipal Code - Open Air Burning, be established Treasury Department - re Award of RFP for External Audit Services. File: F03- GEN report dated October 10, 2015 from the Treasury Department, Council appoint the accounting firm BDO LLP as municipal auditors for the City of Orillia and the Orillia Power Corporation (OPC) for a period of 5 years based on the Request for Proposal (RFP) submission received on September 2, Page 3 of 208

4 2015; Board Reports AND THAT an option to negotiate pricing pending the outcome of Hydro One s Investment opportunity be added to the contract wording; AND THAT the Mayor and Clerk be authorized to execute the acceptance of the External Audit Services Proposal Transit Advisory Committeee - re Amendment to Transit Advisory Committee Composition. File: C12-TAC report dated October 5, 2015 from the Transit Advisory Committee, Council amend the composition of the Transit Advisory Committee to include 1 (one) student member from each of the post-secondary institutions (Lakehead University and Georgian College), subject to the existence of a universal bus pass agreement with each institution; AND THAT Chapter 115 of the City of Orillia Municipal Code - Transit Advisory Committee be amended accordingly. report dated October 5, 2015 from the Transit Advisory Committee, Council amend the composition of the Transit Advisory Committee to add 2 (two) additional citizen representatives, with preference given to at least one Orillia Wheelchair Limousine Service (OWLS) user; AND THAT Chapter 115 of the City of Orillia Municipal Code - Transit Advisory Committee be amended accordingly. Council Referrals i) Sheila MacFeeters and Michael Williams - re Borland Street right-of-way. File: D15-GEN ii) Ed and Cheryl Sellors - re Fittons Road East right-of-way. File: D15-GEN a) Report - Public Works Department. report dated October 12, 2015 from the Public Works Department, the installation of P-Gates and bollards at the lakefront locations of the Borland Street right-of-way and the Fittons Road East right-of-way, at a cost of $10,000, be referred to Budget Committee and the Capital Budget process Deputy Clerk - re Future Delivery of Economic Development Services. File: Page 4 of 208

5 H08-GEN Departmental a) Report - Chief Administrative Office. report dated October 1, 2015 from the Chief Administrative Office, Report CD be referred to Budget Committee for consideration and recommendation Port of Orillia Area Public Realm Project Team - re Port of Orillia Area Public Realm Project - Development Options. File: A19-GEN report dated October 13, 2015 from the Port of Orillia Area Public Realm Project Team, Council receive Report No. DS and the October 2015 Final Report of Urban Strategies Inc. document entitled Orillia Port Area Public Realm Plan as information; AND THAT Council adopt the Public Realm Plan (Concept 1 - The Sweeping Curve) as recommended in the October 2015 Final Report of Urban Strategies Inc.; AND THAT Council approve a budget of $25,000 to retain the services of an Ontario Land Surveyor to prepare a topographical survey of the Port area and a geotechnical engineer to complete a geotechnical investigation of the Port area; AND THAT Council direct staff to draft a Design/Build Tender for a new Port building that is consistent with Concept Option Insert Preferred Option No. from Schedule B as set out in Report No. DS-15-37; AND THAT the budget for the Port of Orillia Building Replacement Project be established through a report to Budget Committee as part of the 2016 Capital Budget process Environmental Services Department - re Wastewater Treatment Centre Lagoon Reconstruction and Lining - Additional Budget Request. File: E03-GEN report dated October 13, 2015 from the Environmental Services Department, an additional $125,000 be approved to complete the Wastewater Treatment Centre Lagoon Reconstruction and Lining project; AND THAT the additional funds be allocated from the Water/Wastewater Reserve to complete the work Public Works Department - re Sidewalk Policy. File: T05-GEN Page 5 of 208

6 Enquiries report dated October 13, 2015 from the Public Works Department, Policy New and Replacement Sidewalks be adopted as set out in Schedule "A" of the report. 1. The following motion was postponed from the September 21, 2015 Council Committee Meeting: "THAT this Committee recommends to Council that staff be directed to prepare a report with respect to the following: To explore the option of prohibiting e-bikes from the City s trail system." Announcements Adjournment Page 6 of 208