MINUTES OF MEETING NO. 12 THE COUNCIL OF THE TOWNSHIP OF UXBRIDGE MONDAY, SEPTEMBER 24 TH, 2007 COUNCIL CHAMBERS UXBRIDGE, ONTARIO

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1 MINUTES OF MEETING OF THE COUNCIL OF THE TOWNSHIP OF UXBRIDGE MONDAY, SEPTEMBER 24 TH, 2007 COUNCIL CHAMBERS UXBRIDGE, ONTARIO PRESENT: MAYOR BOB SHEPHERD REGIONAL COUNCILLOR HOWIE HERREMA COUNCILLORS JACK BALLINGER TED ENG GORD HIGHET PAT MIKUSE BEV NORTHEAST STAFF PRESENT: CAO TREASURER DEPUTY CLERK MANAGER OF DEVELOPMENT SERVICES CLERK S ASSISTANT ALEX GRANT AL SHULTZ DIANA STEPHEN RICH VANDEZANDE LAURA RUPPRECHT The Twelfth Meeting of the Council of The Corporation of the Township of Uxbridge was called to order by Mayor Shepherd at 7:02 p.m. I. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF. Councillor Ballinger declared a conflict of interest with regard to By-law No concerning a property tax exemption for the Royal Canadian Legion 170 lands situated at 109 Franklin Street. Councillor Ballinger is a member of the organization that owns the property. II. DELEGATIONS a) JEFF BAKER re People to People Ambassador Leadership Summit Mr. Baker was before Council in order to share with the Members some of what he had experienced during the People to People Ambassador Leadership Summit that he attended for 10 days on the University of California Los Angeles Campus during the summer. He gave a brief overview of the history of the program and spoke to the idea behind its inception, being to bring people together to promote peace and citizenship. He also described it to be a life-changing experience. Activities included numerous courses and workshops and, as a result, earned two University credits. He thanked the Members of Council for their support and expressed his hope that the support would continue for others. Councillor Herrema congratulated Mr. Baker and asked how he came to attend to which Mr. Baker advised that he was nominated by his Grade 12 Chemistry teacher at Uxbridge Secondary School. Mayor Shepherd asked how many representatives attended from Canada and was advised that there were 5 in total.

2 COUNCIL 2 SEPTEMBER 24 TH, 2007 b) MARION MANDERS, ELECTIONS ONTARIO re Referendum in Conjunction with Ontario Provincial Election on October 10, 2004 Ms. Manders was before Council in order to disseminate information to the Members regarding the Referendum being held in conjunction with the 2007 general provincial election. She explained the reasons for the referendum, including the function and recommendations of the Citizens Assembly, and detailed the difference between the current First Past the Post electoral system and the proposed Mixed Member Proportional electoral system. She advised that two other countries currently used the proposed system, being Germany and New Zealand, and further advised that two other Canadian Provinces had previously held the same referendum but it had not been approved. She indicated that 50% of eligible voters must participate, that 60% of the votes must be yes and that 64 of the 107 Electoral Districts must have a majority yes vote. Some factors that should be considered when casting a vote were presented as well as the website where additional information is being provided, the dates and times for a debate being televised on TVO and an information brochure that will be made available at Town Hall. c) JANET BEED, CAO, MARKHAM STOUFFVILLE HOSPITAL re Physician Recruitment Ms. Beed was before Council to provide an update on the status of Health Care in the area and indicated that it currently accounts for 46% of the Provincial Budget and that, of that figure, 38% was attributable to hospital care. She spoke of Markham Stouffville Hospital working with 144 partners in areas including long term care and hospice and the need to expand many of these programs. She spoke of the maintenance of the core programs, being the emergency departments and community outreach programs and how they are so dependent on the availability of human resources. She indicated that every municipality north of Highway 401 is currently engaged in a very competitive effort to recruit more physicians. She reminded all that physicians are independent and are not required to participate in the operation of the emergency departments. She assured Council that the planning for 2008/2009 includes continuing care and physician recruitment efforts. With regard to the years after that, the University of Toronto and Queens University is participating in programs to encourage young doctors to consider locating in smaller, more rural areas such as Uxbridge. She spoke briefly of anticipated new diagnostic equipment being made available through Hospital Foundation funding and assured Council that the future looks solid. Councillor Mikuse indicated that there was one new physician in Uxbridge this year and another will be here next year to which Ms. Beed replied that she had been speaking with 2 or 3 others, as well. Council Members also asked questions regarding the certification of foreign doctors, the potential activities of nurse practitioners and the future direction of care at the Cottage Hospital. d) ROMAN ROMANENKO re Introduction to myuxbridge.com Mr. Romanenko made a presentation to Council detailing the three major components of his website, myuxbridge.com, being a Business Directory, a Community Message Board and an Event Calendar. He clarified that the Calendar was free of charge to everyone and expressed his hope that Town Hall would consider using it, giving specifics as to how it would work.

3 COUNCIL 3 SEPTEMBER 24 TH, 2007 MOVED Councillor Herrema, SECONDED by Councillor Eng THAT the Council of the Township of Uxbridge direct Staff to investigate the potential uses of the myuxbridge.com Calendar. e) AL BAIRD re Request for Cat By-law Mr. Baird appeared before Council in order to present additional information regarding the regulation of cats as pets that he had obtained since his previous deputation to Council. He reaffirmed his position that the issue is responsible pet ownership and presented examples of municipalities management strategies. Councillor Northeast advised Mr. Baird that she had contacted the City of Pickering and was told that its current By-law is very difficult to enforce due to limited enforcement staff. f) JAMIE HOUGHTON, CHAIR, UXBRIDGE YOUTH CENTRE COMMITTEE, re Partnership Request to Uxbridge Township Mr. Houghton presented Council with an overview of the Vision and the Why of the Committee. He then identified the various partners involved and what the Committee envisioned being provided for the youth of Uxbridge. The current structure of the Committee was presented as well as the action now being taken including items such as policies, procedures, insurance coverage, programming, volunteers and long- and shortterm locations. With regard to the funding for the Centre, Mr. Houghton outlined the Committee s request for a $20,000 allotment in the Township of Uxbridge 2008 Budget as well as some concessions regarding the rental fees for various Township-owned sites. Members of Council asked questions regarding the funding request, the screening of potential volunteers, the numbers of at-risk youth in the Township and details of the Committee s overall budget. g) ANNE HOLMES re Development Charges Ms. Holmes advised Council that she had obtained copies of the 2005/2006 Auditor s Reports for the Township of Uxbridge. Based upon her review of these documents, she then identified her concerns to Council regarding the collection of Development Charges by the Township over the last twenty years, Taxes Receivables and credit balances that may have been overlooked twenty years ago, current Information Technology issues such as password security, system access controls, network and system software support, unreconciled balances, stale-dated cheque reconciliation, Goods and Service Tax penalties, business cycle controls and the apparent lack of risk management. She then proposed a solution to Council that would involve the inclusion of retired professionals within the community in the capacity of Counsel for each of the Committees of Council to provide advice in their areas of expertise. h) BERNADETTE GREENE re Kennedy House Acquisition Ms. Greene presented Members of Council with fourteen questions regarding the proposed acquisition of the former Kennedy House lands situated on Main Street North, just outside the urban area. Her concerns included the anticipated lack of growth in the Township, declining school registrations, details surrounding the negotiation process, Provincial donations of lands to another municipality, implications of using a Reserve Fund for the acquisition, current Budget constraints, possible postponement or cancellation of other projects, allocation of sewage capacity, potential severance and disposition of surplus lands, condition of existing buildings on the site, planned uses for

4 COUNCIL 4 SEPTEMBER 24 TH, 2007 the property, possible partnerships, access to transit and the potential impact on the 2008 tax base. She concluded by questioning why there have been no public meetings on the proposed acquisition, to date. III. APPROVAL OF MINUTES MOVED by Councillor Herrema, SECONDED by Councillor Eng THAT the minutes of the Regular Council Meeting of September 10 th, 2007 be adopted. IV. CORRESPONDENCE A. RECEIVE FOR INFORMATION None were received. B. REQUIRING ACTION 258 Correctional Service Canada re Request for Proclamation - Restorative Justice Week 2007 November 18 25, 2007 THAT the Council of the Township of Uxbridge support Correction Service Canada s request to proclaim November 18 25, 2007 as Restorative Justice Week. 259 Minister of Citizenship and Immigration re Request for Proclamation - Canada s Citizenship Week October 15 21, 2007 THAT the Council of the Township of Uxbridge support the Minister of Citizenship and Immigration s request to proclaim October 15 21, 2007 as Canada s Citizenship Week. 260 Big Brothers Big Sisters of North Durham re Request for Proclamation - Big Brother Big Sister Month Across Canada THAT the Council of the Township of Uxbridge support Big Brothers, Big Sisters of North Durham s request to proclaim September 2007 as Big Brother Big Sister Month. 261 Lake Simcoe Region Conservation Authority re Source Protection Committee Municipal Membership

5 COUNCIL 5 SEPTEMBER 24 TH, 2007 MOVED by Councillor Herrema, SECONDED by Councillor Ballinger THAT Correspondence Item No. 261 be received for information. 262 Ontario Division Canadian Union of Public Employees re Request for Proclamation - Child Care Worker & Early Childhood Education Appreciation Day October 24 th, 2007 THAT the Council of the Township of Uxbridge support the Ontario Division of the Canadian Union of Public Employee s request to proclaim October 24 th, 2007 as Child Care Worker & Early Childhood Education Appreciation Day. V. COMMITTEE REPORTS MOVED by Councillor Herrema, SECONDED by Councillor Eng THAT Report No. 10 of the General Purpose and Administration Committee Meeting of Monday, September 17, 2007 be endorsed. VI. MOTIONS a) Use of Trail Capital of Canada Trademark RESOLUTION NO MOVED by Councillor Highet, SECONDED by Councillor Northeast THAT the Council of the Corporation of the Township of Uxbridge officially declare Uxbridge the Trail Capital of Canada and continue to pursue the acquisition of the trademark registration through the Trademark Registrar. VII. BY-LAWS Councillor Ballinger had declared a conflict of interest with regard to By-law No concerning a property tax exemption for the Royal Canadian Legion 170 lands situated at 109 Franklin Street earlier in the Meeting and refrained from voting for and discussion of the following: By-laws Requiring Three Readings MOVED by Councillor Herrema, SECONDED by Councillor Mikuse THAT leave be granted to introduce By-law Nos to and be read a first and second time Being a by-law pursuant to Section 325 of the Municipal Act, 2001 to exempt the Royal Canadian Legion Branch 170, Uxbridge, from municipal taxation on the real property at 109 Franklin Street (Assessment Roll Number ) for a period of ten years, commencing in the year ending December 31 st, Being a by-law to authorize entering into renewals of existing Lease Agreements with Stonemoor Daycare Centre Inc. for premises located in both the Uxbridge Arena and Sandford Hall for the purposes of operating non-profit daycare centres, Monday through Friday of each week.

6 COUNCIL 6 SEPTEMBER 24 TH, Being a By-law to authorize entering into an Agreement with Brookview Terrace Limited regarding the further deferral of Development Charges with respect to lands described as Part Lot 33, Concession 6, Township of Uxbridge (Brookview Condominium Development, 220 Main Street North, Uxbridge) Being a by-law to delegate Council s authority under Sections 22(6) and 34(10.3) of the Planning Act, RSO 1990, as amended, to determine the completeness of applications for amendments to the Official Plan and Zoning By-law. (This legislation provides that the Council of a Municipality may refuse to accept or further consider an application for Official Plan amendment or Zoning By-law amendment respectively if required information or material has not been provided. This by-law will delegate specific administrative staff to act in Council s stead in these matters.) Being a by-law to authorize entering into an Agreement with Ontario Inc. (John Trifiletti) related to lands forming part of Plan 40M-2315 (Deer Park Subdivision). (Specifically, the Agreement will deal with those lands reconfigured to create two additional residential building lots within the existing Plan of Subdivision.) Being a by-law to remove the holding (H) symbols from the lands which are currently subject to Zoning By-law Nos and within the Holding Residential First Density Exception No.30 ((H)R1-30) Zone, Holding Residential Second Density Exception No.17 ((H)R2-17) Zone and Holding Residential Multiple Density Exception No.15 ((H)RM-15) Zone, which are all located in Part Lot 33, Concession 6, in the Township of Uxbridge (former Town of Uxbridge portion) in the Regional Municipality of Durham and now designated as Plans of Subdivision 40M-2256 and 40M-2322 (Maple Bridge Subdivision) Being a by-law to authorize entering into to a Site Plan Development Agreement with Ontario Inc. and Ontario Inc. (Load Lifter) for lands designated as Part Lots 13 and 14, Concession 1 in the Township of Uxbridge and further designated as Parts 1 and 2 on Plan 40R and to repeal By-law No , due to incorrect legal description Being a by-law to authorize entering into an Encroachment Agreement with Ontario Inc., owners of those lands designated as Lots 2, 3 & 4, and Part Lots 5, 8 and 589 in Block E, Municipal Plan 83 and municipally known as 29 Toronto Street South. (The Area of Encroachment is where the concrete steps and sidewalk are located on Township lands at the north end of the existing building on the subject lands and this Agreement is a continuation of the privilege allowed to the previous owner.) MOVED by Councillor Herrema, SECONDED by Councillor Mikuse THAT By-law Nos to be read a third time, finally passed and the Mayor and the Clerk duly sign and seal same. VIII. UNFINISHED BUSINESS IX. OTHER BUSINESS a) Request for Proclamation - Fire Prevention Week October 7 13, 2007

7 COUNCIL 7 SEPTEMBER 24 TH, 2007 MOVED by Councillor Mikuse, SECONDED by Councillor Ballinger THAT the Council of the Township of Uxbridge support Fire Chief Scott Richardson s request to proclaim October 7-13, 2007 as Fire Prevention Week. b) Councillor Herrema expressed his thanks to those who volunteered on the United Way s Day of Caring on September 12, 2007 as well as Express Sod for their donation of sod and Scugog Rental for their participation. X. CONFIRMING BY-LAW BY-LAW NO MOVED by Councillor Mikuse, SECONDED by Councillor Herrema THAT leave be granted to introduce By-law No being a bylaw to confirm the proceedings of Council at its Regular Meeting of September 24 th, 2007 and the same be read a first and second time. MOVED by Councillor Mikuse, SECONDED by Councillor Herrema THAT By-law No be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same. ADJOURNMENT The Mayor adjourned the meeting at approximately 10:15 p.m. MAYOR CLERK