EDMOND CITY COUNCIL MINUTES

Transcription

1 EDMOND CITY COUNCIL MINUTES April 13, 2015 Mayor Charles Lamb called the regular meeting of the Edmond City Council to order at 5:30 p.m., Monday, April 13, 2015, in the City Council Chambers. The agenda for this meeting was posted in the City First Building on April 9 th at 3:11pm. 2. Approval of March 23, 2015, Minutes. Motion by Caldwell, seconded by Massey, to approve Minutes. Motion carried as followed: 3. City Council Presentations: A. Presentation of Seal of Recycling Excellence by David Higgins, General Manager for Republic Services. B. Presentation of proclamation recognizing the City of Edmond as the Redbud Capital of Oklahoma. C. Presentation of proclamation recognizing April, 2015, as FAIR HOUSING MONTH in the City of Edmond. D. Presentation of proclamation recognizing April 12-18, 2015, as NATIONAL TELECOMMUNICATOR S WEEK in the City of Edmond. E. Presentation of the John Werhun Award to Leslie Moore for her heroic actions in removing her neighbor from her home, which caught fire March 5, This item was continued to April 27, F. Presentation of City Manager s Progress Report. Larry Stevens stated ODOT awarded a state contract to Allen Contracting for the 33 rd Street and Broadway intersection improvements project in the amount of $5.44M with the City s share being $1.1M. Construction will begin in the near future and will take approximately one year to complete. Mr. Stevens the Engineering staff has begun utility coordination meetings with the affected utilities for the Covell Road widening, Fairfax Lane to I-35, project. The

2 EDMOND CITY COUNCIL MINUTES-APRIL 13, 2015 BOOK 40, PAGE 126 estimated cost of the project is $10M with ODOT providing 50% of the cost. Mr. Stevens stated the sales tax reimbursement tax for April was 7.8% above last year and the cumulative total for the year is 4.9% above last year. 4. GENERAL CONSENT ITEMS: (General Consent Items were voted on collectively except where noted.) A. Approval of Administrative Items: 1) Approval of Procedural Guidelines for the Capital Improvement Advisory Task Force. 2) Acceptance of donated electric easement from R&B Holdings, LLC, located at 19 W. Sorghum Mill Road. 3) Approval of supplemental appropriations to upgrade the City s Financial Services software package - $100,000 4) Approval of transfer of appropriations for Fire Public Safety Limited Tax Fund - $90,000 5) Approval of transfer of appropriations for Operations Central Warehouse - $950 6) Approval of transfer of appropriations for Community Image Urban Forestry/Transfers-Vehicle Maintenance - $4,500 7) Approval of transfer of appropriations for Field Services Wastewater Line Maintenance Transfers-Vehicle Maintenance - $50,000 8) Approval of transfer of appropriations for Citylink Transfers-Vehicle Maintenance - $45,000 9) Approval of transfer of appropriations for Pelican Bay part-time pay, chemicals and food supplies and contract services for the Sports Facility Management Service contract - $170,000 10) Acknowledge receipt of construction permits from the Oklahoma Department of Environmental Quality for Hidden Prairie at Kelley Pointe IV Addition.

3 EDMOND CITY COUNCIL MINUTES-APRIL 13, 2015 BOOK 40, PAGE 127 Motion by Caldwell, seconded by Waner, to approve General Consent Items 4.A.(1-10). Motion carried as follows: B. Approval of Ordinances and Resolutions: 1) Approval of Resolution No and right-of-way, public utility and encroachment agreement with the Oklahoma Department of Transportation for the widening of State Highway 66 from Post Road to Westminster. Motion by Davis, seconded by Waner, to approve General Consent Item 4.B.(1). Motion carried as follows: C. Approval of Purchases: 1) Approval of Change Order No. 13 with Timberlake Construction for the Public Safety Center project in the amount of $102, ) Approval to rescind acceptance and approval of contract for the Parks Department and Police Department south roof repairs and replacements in the amount of $13, ) Award of bid and approval of contract for the Parks Department and Police Department South roof repairs/ replacements and Resolution No appointing Purchasing Agent. Purchasing Manager recommended accepting bid from CCRS, LLC Roofing in the total amount of $65,600. 4) Approval of software upgrade for the Financial Services Department to One Solution from SunGard Public Sector in the not to exceed amount of $164,234. 5) Acceptance of Warranty Deed from the Lee Rice Living Trust dated September 20, 2012, and Vivian Rice Living Trust dated September 20, 2012, for the Covell Road and

4 EDMOND CITY COUNCIL MINUTES-APRIL 13, 2015 BOOK 40, PAGE 128 Pennsylvania Avenue Water Line Improvement project in the amount of $115,000. 6) Approval of grant and purchase contract with the Oklahoma Department of Human Services for an additional bus to assist the elderly and people with disabilities in the amount of $14,293. 7) Approval of budgeted funds for capital and operating expenditures for the Guthrie/Edmond Regional Airport, January 2015, in the amount of $3, ) Approval of purchase of 20 Motorola APX 4500 console radios from State contract ITSW402 in the amount of $48,998. 9) Award of bid for median mowing/maintenance at Cross Timbers Complex for Community Image. Purchasing Manager recommended accepting bid from Myers Landscaping in the annual estimated amount of $10, ) Acceptance of proposal and approval of contract for management and operation of Pelican Bay Aquatic Center. Staff recommended accepting proposal from Sports Facilities Management Aquatics, LLC, in the amount of $170,000 for the 2015 swim season. 11) Approval of reoccurring Microsoft enterprise software licensing agreement from Software House International for use by all departments in the amount of $249, ) Approval of interlocal agreement with the Board of County Commissioners of Oklahoma County for rural mowing and weed control maintenance of section line right-of-ways in the amount of $30, ) Approval of interlocal agreement with the Board of County Commissioners to reconstruct, improve, repair and maintain certain City streets. Motion by Massey, seconded by Caldwell, to approve General Consent Items 4.C.(1-13). Motion carried as follows:

5 EDMOND CITY COUNCIL MINUTES-APRIL 13, 2015 BOOK 40, PAGE 129 Motion by Waner, seconded by Davis, to recess the City Council meeting in order to convene the Edmond Public Works Authority meeting. Motion carried as follows: Mayor Lamb reconvened the City Council meeting. 7. PLANNING CONSENT ITEMS: A. Public Hearing and Consideration of Site Plan approval for Kingston Office Park, Lot 14, Block 1, generally located on Bryant Avenue, south of Danforth Road (Rockwell Development, LLC, applicant) Case No. SP This item has been withdrawn at the request of the applicant. 8. Executive Session to discuss the following pending claims/ litigations (Executive Session authorized pursuant to 25 Okla. State. Sec. 307(B)(4)): Lofgren vs. City of Edmond Payne vs. City of Edmond Bryant vs. City of Edmond Motion by Waner, seconded by Caldwell, to meet in Executive Session based upon the advice of the City Attorney who has determined that disclosure will seriously impair the ability of the City Council to process the claim or conduct a pending investigation, litigation or proceeding in the public interest. Motion carried as follows: Mayor and Councilmembers recessed to the City Council Conference Room at 5:55 p.m. and returned to the City Council Chambers at 6:10 p.m. Motion by Caldwell, seconded by Davis, to return from Executive Session. Motion carried as follows:

6 EDMOND CITY COUNCIL MINUTES-APRIL 13, 2015 BOOK 40, PAGE Consideration of action with regard to the above claims/ litigation. Motion by Waner, seconded by Massey, to authorize City Attorney to proceed with settlement negotiations on the above claims. Motion carried as follows: 10. CITIZEN COMMENTS: 11. NEW BUSINESS: Larry Stevens introduced Chris Denton as the new Deputy Fire Chief. 12. Motion by Massey, seconded by Caldwell, to adjourn meeting. Motion carried as follows: City Clerk Mayor