The Corporation of the County of Bruce. Bruce County Housing Corporation. Agenda. 2. Approval of Minutes (September 10, 2015) (attached)
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1 The Corporation of the County of Bruce Bruce County Housing Corporation Agenda 1. Declaration of Pecuniary Interest Thursday, October 22, 2015 Council Chambers County Administration Centre, Walkerton 2. Approval of Minutes (September 10, 2015) (attached) 3. Action Items A. 2015/2016 Insurance Renewal (attached) 4. Next Meeting November 5, Adjournment
2 The Corporation of the County of Bruce Bruce County Housing Corporation Minutes September 10, :41 p.m. Council Chambers Walkerton, Ontario Present: Warden Mitch Twolan Councillors Anne Eadie (Chair), Robert Buckle, Paul Eagleson, David Inglis, Janice Jackson, Milt McIver and Mike Smith Staff: Kelley Coulter, Chief Administrative Officer Tony Ban, Housing Facilities Manager Darlene Batte, Administrative Assistant Christine MacDonald, Director of Social Services and Housing Tania Dickson, Manager of Housing 1. Pecuniary Interest There were no declarations of pecuniary interest. 2. Approval of Minutes Moved by Councillor Mike Smith Seconded by Councillor Robert Buckle That the minutes of the August 6, 2015 Bruce County Housing Corporation meeting be adopted as circulated. Carried
3 3. Action Items A. Laundry Charge Rates 539 Ivings Drive, Port Elgin Moved by Councillor Mike Smith Seconded by Councillor David Inglis That the request to increase the cost of dryer use to $2.25 and washer use to $2.00 on January 1 st, 2016 at 539 Ivings Dr., Port Elgin, be approved. Carried B. Reallocation of Funds Moved by Councillor Milt McIver Seconded by Councillor Mike Smith That the request to reallocate $16,000 for the Replacement of Emergency Lighting Systems at 52 Maria St., Tara and 286 Albert St., Paisley, be approved. Carried Warden Twolan joined the meeting at 1:44 p.m. 4. Information Items The following reports were received for information: Housing Facilities Program and Operations Overview Housing Facilities Manager Information Report 5. Next Meeting The next meeting of the Bruce County Housing Corporation will take place on Thursday, October 1, 2015 in the Council Chambers, County Administration Centre, Walkerton, Ontario.
4 6. Adjournment Moved by Councillor Robert Buckle Seconded by Warden Mitch Twolan That the meeting of the Bruce County Housing Corporation adjourn at 1:46 p.m. Carried Councillor Anne Eadie, Chair Social Services and Housing Committee
5 The Corporation of the County of Bruce Board Report To: From: Warden Mitch Twolan Members of the Bruce County Housing Corporation Board Christine MacDonald Director of Social Services and Housing Date: October 22, 2015 Re: 2015/2016 Insurance Renewal Recommendation That the November 1, 2015 to November 1, 2016 Insurance Program for Bruce County Housing Corporation be renewed with The Frank Cowan Company, the lower quote submitted in the amount of $101, plus any applicable taxes; and, That the Housing Facilities Manager be authorized to execute Social Housing Services Corporation, Form B Comparison of Insurance Premiums; and, That the Chair of the Bruce County Housing Corporation be authorized to execute Social Housing Services Corporation, Form C Declaration with Respect to Alternate Coverage; and, That Bruce County Housing Corporation submits to Social Housing Services Corporation the alternate coverage fee of $2, plus any applicable taxes, 2.5% of the net premium charge.
6 Background As a Social Housing provider under the Housing Services Act, 2011 it is prescribed that the Housing Corporation participate in the group insurance program administered by Housing Services Corporation (HSC). On an annual basis we have obtained coverage pricing from both the HSC provider and with our current insurance company, Cowan. During the summer of 2015 housing staff requested a quote from the broker of our alternate insurance company and provided the mandatory program application for the HSC insurance provider. The lower quote was received from the alternate provider, Frank Cowan Company in the amount of $101, Financial When BCHC binds coverage with an alternate broker, BCHC is required to pay a program administration fee of 2.5% of the total premium. Even with the cost of the additional alternate coverage fee added to the alternate broker quote it is still at a lower cost than the quote provided by Marsh Canada Limited, the HSC provider. The annual budget for insurance in 2015 will be less than a 1% increase from the 2014 cost of $89, plus taxes. Legal BCHC is required to participate in the group insurance program for social housing providers as per the Housing Services Act, 2011 (HSA). Staffing/IT Considerations There are no staffing or IT considerations associated with this report. Interdepartmental Consultation There were no interdepartmental consultations regarding this report. Link to Strategic Goals and Elements There is no specific link to the strategic goals. Written by Tony Ban, Housing Facilities Manager Approved by: Kelley Coulter, Chief Administrative Officer
7 FORM C DECISION TO OBTAIN ALTERNATE COVERAGE For the period November 1, 2015 November 1, 2016 This form is to be filled in by the Chair of the provider s Board of Directors or his/her designate. It must be submitted (along with Form D in the case of Local Housing Corporations) to HSC prior to November 1, 2015 (or prior to your renewal date) or HSC will bind the provider with the HSC Program Broker and invoice for that coverage. Submit completed forms with attachments to: Brian Laur, Housing Services Corporation, 30 Duncan Street, Suite 500, Toronto, ON, M5V 2C3; Fax: ; blaur@hscorp.ca On behalf of the Board of Directors of, (Name of Local Housing Corporation or Non-Profit Housing Provider) Please note: Form A is required to purchase insurance from an Alternate Broker unless that broker is Frank Cowan Company Limited. Forms B & C are required if you intend to purchase insurance from any Alternate Broker. Form D (for LHCs only) is required if you intend to purchase insurance from any Alternate Broker. I certify that we support the decision to obtain insurance coverage from an Alternate Broker. I understand that as a prescribed housing provider my housing corporation is required under the Housing Services Act (HSA) to participate in such insurance programs as may be coordinated by the Housing Services Corporation. I further understand that if my housing corporation is an LHC, that the provincial transfer orders require participation in the HSC insurance programs. I understand that HSC is required under the Housing Services Act, to co-ordinate insurance programs for prescribed housing providers under prescribed housing programs and to establish policies and processes for providing insurance to prescribed housing providers and tender for programs of insurance on behalf of prescribed housing providers. I am aware that HSC has negotiated mandatory minimum coverages that must be met by all insurance providers. I understand that prescribed housing providers are required to meet the mandatory minimum coverages described in Form A (or the HSC Insurance Minimum Coverage Standards & Checklist) and to provide documentation about the alternate insurance quote on Form B: Comparison of Insurance Premiums. I understand that by choosing not to purchase insurance through the HSC insurance program, the Board accepts full responsibility for any and all consequences of that decision. I further understand that there may be coverages available through the HSC program that are not available through my Alternate Broker and that my housing corporation may be subject to financial loss from damage that may have otherwise been indemnified by the insurer if coverage had been purchased through the HSC Program Broker. I agree to participate in the HSC program, as mandated by provincial requirements, by paying the HSC program management fee. I understand that I will be invoiced for the program fee. I understand that HSC will report the decision to purchase insurance from an Alternate Broker to my Service Manager and to the Ministry of Municipal Affairs & Housing. Signature of Chair of Board of Directors or Designate: Name (please print): Title: Date: Return form along with attachments to Brian Laur, HSC, 30 Duncan Street, Suite 500, Toronto, Ontario M5C 2V3; Fax: ; blaur@hscorp.ca.
8 FORM D INTENTION TO OBTAIN ALTERNATE COVERAGE (Service Manager Waiver LHCs only) For the period November 1, 2015 November 1, 2016 This form is to be filled in by the CAO of the Service Manager or his/her designate. It must be submitted (along with Form C) to HSC within 30 business days of renewal or inception of coverage or HSC will bind the LHC with the HSC Program Broker and invoice for that coverage. Submit completed forms with attachments to: Brian Laur, Housing Services Corporation, 30 Duncan Street, Suite 500, Toronto, ON, M5V 2C3; Fax: ; blaur@hscorp.ca. (Name of Local Housing Corporation) has the authorization of the Service Manager Please note: Form A is required to purchase insurance from an Alternate Broker unless that broker is Frank Cowan Company Limited. Forms B & C are required if you intend to purchase insurance from any Alternate Broker. Form D (for LHCs only) is required if you intend to purchase insurance from any Alternate Broker.. (Name of Service Manager) to purchase insurance coverage through an Alternate Broker instead of HSC s Program Broker. We acknowledge the requirements of the Housing Services Act (HSA), related regulations and other provincial requirements regarding LHC insurance and we authorize the decision of the LHC to purchase insurance coverage outside the HSC program. We understand that, as a prescribed housing provider under the HSA, the LHC is required to meet the mandatory minimum coverages described in Form A (or the HSC Insurance Minimum Coverage Standards & Checklist) and to participate in the HSC Group Insurance Program. Participation includes payment of the program management fee to HSC. We acknowledge that the LHC accepts full responsibility for the decision to obtain coverage from an Alternate Broker, as well as any and all consequences thereof. Signature of Chief Administrative Officer or Designated Signing Authority: Name (please print): Title: Date: Return forms along with attachments to Brian Laur, HSC, 30 Duncan Street, Suite 500, Toronto, Ontario M5C 2V3; Fax: ; blaur@hscorp.ca.
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