MUNICIPALITY OF ARRAN-ELDERSLIE

Transcription

1 MUNICIPALITY OF ARRAN-ELDERSLIE Council Meeting - Monday, July 14 th, :00 a.m. Council Chambers Municipal Administration Offices 1925 Bruce County Road 10 Chesley, Ontario His Worship Mayor Paul Eagleson MINUTES A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, July 14 th, 2014 at 9:00 a.m. in the Council Chambers. The following Members of Council were present: Mayor Paul Eagleson (Chair) Deputy Mayor Mark Davis Councillor Doug Bell Councillor Brian Dudgeon Councillor Steve Hammell Councillor Dan Kerr (Arrived at 9:27 a.m.) Councillor Peter Steinacker The following members of Staff were present: P. Rouse, Clerk D. Hunks, Treasurer V. Weppler, Works Department A. McArthur, Facilities, Parks and Recreation Department J. Planz, Chief Building Official 1. Adoption of Agenda That the agenda for the Council Meeting of July 14 th, 2014 be received and adopted, as distributed by the Clerk. Carried Resolution # Disclosures of Pecuniary Interest and General Nature Thereof There were no disclosures of pecuniary interest by Members of the Committee under the Municipal Conflict of Interest Act at this time. 3. Adoption of Minutes of Previous Meeting(s) 3.1 Regular Council Meeting C# held June 23 rd, 2014 That Council of the Municipality of Arran-Elderslie adopt the minutes of the Regular Council Session C#13-14 held Monday, June 23 rd, 2014, as circulated.

2 4. Business Arising from the Minutes None Carried Resolution # Public Meeting(s) 5.1 Minor Variance A Plan M41 Lot 11 (Arran), municipally known as 51 Thomas Street, Allenford The Mayor called the public meeting to order. He stated the purpose of the public meeting was to consider a minor variance application. Jacob Van Dorp, Planner for the Municipality of Arran-Elderslie, provided an outline of the application for a minor variance for property known as Plan M41, Lot 11, former Village of Allenford, and municipally known as 51 Thomas Street, to Section (Minimum Exterior Side Yard) of the Municipality of Arran-Elderslie Comprehensive Zoning By-law The purpose of the application is to allow the applicant to construct a sixteen foot (16 ) by twenty-six foot (26 ) garage attached to an existing dwelling, recommending that the committee grant the minor variance. The applicant was present and available to answer questions. The Mayor asked if anyone present wished to make oral or written submissions either in favour or opposed to the proposed application. There were four (4) persons in attendance. No one came forward. Subsequent to discussion, Council Whereas, The Planning Department recommends that the Minor Variance Application A satisfies the policies for a minor variance to a required set back; therefore That Minor Variance Application A be approved subject to the following conditions: 1) That the variance granted by this decision applies only to the development as shown on Schedule A, attached to and forming part of the decision; and 2) That the development approved by the variance be substantially completed within two (2) years of the date of the decision. Carried Resolution # Presentation(s) None 7. Delegation(s) 7.1 Aly Boltman Community Foundation Grey Bruce Smart & Caring Community Education Fund Aly Boltman, Executive Director for the Community Foundation Grey Bruce addressed council, providing information regarding the Smart & Caring Community Education Fund. This initiative will create an Endowed Fund with a 4-year goal of $ 1 million to support applicants from Grey and Bruce County who are furthering their education. Ms. Boltman responded to questions from members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Dudgeon THAT the Council of Arran-Elderslie endorses the Page 2 of 10

3 Smart & Caring Community Fund for Education, for students in Grey and Bruce Counties, as a Sesquicentennial Project provided through the Community Foundation Grey Bruce. Carried Resolution # Brooke Hazley Parking North Side of Inkerman Street, Paisley Brooke Hazley addressed Council regarding her concern parking on the north side of Inkerman Street in Paisley beside Rankin s Garage. Ms. Hazley responded to questions from members of Council. 7.3 Vince Cascone, General Manager Bruce Area Solid Waste Recycling Vince Cascone, General Manager for Bruce Area Solid Waste Recycling (BASWR) addressed Council, providing an update on the building fund, noting that the Directors had agreed in 2009 that any future surpluses exceeding capital requirements to be forwarded to an expansion fund account for the purpose of securing a larger recycling facility. Mr. Cascone advised Council that the Board has directed him to do some costing of the expansion, noting that preliminary numbers revealed that a new facility would cost upwards of five (5) million dollars versus purchase an existing site in the amount of approximately two (2) million dollars. BASWR is looking at expanding to five (5) acres with a 30,000 square foot building which would allow for addition items to be included in recycling program. Discussion included re-locating the facility within this municipality, and the leasing of the existing municipal land and ownership of the existing building on this land. Council thanked Mr. Cascone for providing this update. 8. Correspondence 8.1 Requiring Action Multi-Municipal Wind Turbine Working Group Request Letter to Minister Health and Long-Term Care regarding New Chief Medical Officer of Health Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Steinacker THAT Council of the Municipality of Arran- Elderslie hereby: 1) Support the letter to the Minister of Health and Long Term Care prepared by the Multi-Municipal Wind Turbine Working Group regarding the naming of a new Chief Medical Officer of Health; and 2) Authorize the Clerk to send the said letter, on behalf of Council, to Hon. Dr. Eric Hoskins, the Ontario Minister of Health, Bill Walker, MPP Bruce-Grey-Owen Sound, and Dr. Hazel Lynn, Grey-Bruce Medical Officer of Health. Carried Resolution # Paisley Beef Fest Request for Resolution Subsequent to further discussion, Council passed the following resolution: That Council of the Municipality of Arran- Elderslie hereby designates the Community Celebration at Paisley Beef-Fest on August 1 st, 2 nd and 3 rd, 2014 as an Event of Municipal Significance. Page 3 of 10

4 Carried Resolution # For Information Subsequent to discussion, Council That Council of the Municipality of Arran-Elderslie receives, notes and files correspondence on the Council Agenda for information purposes. Carried Resolution # Events/Notices Ontario Good Roads Association Welcomes Newly Appointed Cabinet Grey Bruce Health Unit News Release New Vaccinations added for School in September Public Meeting Proposed Zoning By-law Amendment Z A recess was held at this time (10:10 a.m. 10:20 a.m.). 9. Staff Reports 9.1 Clerk-Administrator Peggy Rouse SRCLK Request for Comments B (Herron) P. Rouse, Clerk-Administrator, responded to questions from 1) That SRCLK be received Request for Comments B Elmer Herron; 2) That Council directs staff to submit to the County of Bruce Planning and Economic Development Department, the Municipality s position of no objection to permit a severance of the property owned by Elmer A. Herron, described as Plan 21 W Part Lots 1 and 2 Maria E/S (Tara), Municipality of Arran-Elderslie and located at 42 Brook Street East by imposing the following conditions of granting for Consent File No. B : a) That a surveyor s drawing be completed and a copy filed with the Municipal Clerk, the Registrar and two (2) copies filed with the Approval Authority for the County of Bruce. Carried Resolution # Treasurer David Hunks Accounts Payable Voucher # Councillor Dudgeon declared a conflict as he will be receiving a cheque for a Tile Drainage Loan and therefore did not participate in the decision or the vote. D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Seconded by: Councillor Steinacker That Accounts Payable Voucher # dated July 10 th, 2014 in the amount of $ 805, be approved for payment as submitted by the Treasurer. Carried Resolution # Page 4 of 10

5 9.2.2 SRFIN Update 2014 Budget vs Actual Revenues and Expenses D. Hunks, Treasurer, responded to questions from Members of Council. Subsequent to further discussion, Council passed the following resolution: Moved by: Councillor Dudgeon That SRFIN January to June Revenue and Expenses be received for information purposes. Carried Resolution # Works Manager Vernon Weppler SRW Purchase Sidewalk Sander V. Weppler, Works Manager, responded to questions from Seconded by: Councillor Steinacker Whereas, the purchase of a Sidewalk Sander has been recommended by the Works Manager in Report SRREC therefore 1) That SRW be received Authorize Purchase Sidewalk Sander for the Village of Tara; and 2) That Council authorize the purchase of a sidewalk sander for the Works Department to Robert s Farm Equipment in the amount of $ 4, (including applicable taxes), being financed from Account Number (Vehicle and Equipment Sidewalk Sander Tara Material). Carried Resolution # SRW Agreement Replacement of Big Irwin Bridge V. Weppler, Works Manager, responded to questions from Moved by: Councillor Dudgeon 1) That SRW be received Agreement Replacement of Big Irwin Bridge; and 2) That Council authorize the Mayor and Clerk to sign an agreement with the County of Bruce and the Municipality of Brockton regarding the replacement of the Big Irwin Bridge located on the Brant-Elderslie Road. Carried Resolution # SRW Request for Cleanout Wolfe Drain Councillor Dudgeon declared a conflict to this item as this municipal drain clean directly affects one of his properties. V. Weppler, Works Manager, responded to questions from Moved by: Councillor Hammell Whereas, The Municipality has received a request from a landowner in the former Township of Arran to clean out the Wolfe Municipal Drain, Branch that runs through Concession 1 Part Lot 3 and 4 (Arran); therefore Page 5 of 10

6 1) That Report SRW Request for Section of Wolfe Municipal Drain Cleanout be received; 2) That Council directs the Works Manager to contact the Drainage Superintendent to review the existing condition of the Wolfe Municipal Drain; and 3) That a report be brought back to a future council meeting. Carried Resolution # SRW Parking on Inkerman Street at Queen Street South, Paisley V. Weppler, Works Manager, responded to questions from Moved by: Councillor Hammell That Report SRW Parking on Inkerman Street at Queen Street South, Paisley be received for information purposes. Carried Resolution # Capital Budget Progress Report V. Weppler, Works Manager, responded to questions from Moved by: Councillor Dudgeon That 2014 Capital Budget Progress Report from the Works Manager be received for information purposes. Carried Resolution # Building Department Josh Planz Monthly Report June 2014 J. Planz, Chief Building Official, responded to questions from That Building Department Monthly Report June 2014 be received for information purposes. Carried Resolution # Recreation Department Ann McArthur SRREC Green Energy Act Regulation 397/11 Approve Energy Conservation and Demand Management Plan A. McArthur, Facilities, Parks & Recreation Manager, responded to questions from Members of Council. Subsequent to further discussion, Council 1) That Report SRREC be received Green Energy Act Regulation 397/11 Approve Energy Conservation and Demand Management Plan; and 2) That Council hereby approve the Energy Conservation and Demand Management Plan. Carried Resolution # SRREC Support Application Enabling Accessibility Fund A. McArthur, Facilities, Parks & Recreation Manager, responded to questions from Members of Council. Subsequent to further Page 6 of 10

7 discussion, Council 1) That Report SRREC be received Support Application Enabling Accessibility Fund; and 2) That Council support the application for grant funding for facility enhancements to improve accessibility to community facilities for those with disabilities. Carried Resolution # Fire Departments Paisley & Area Monthly Report June 2014 Subsequent to further discussion, Council passed the following resolution: That the Paisley & Area Fire Department Monthly Incident Report June 2014 be received for information purposes. Carried Resolution # Arran-Tara Monthly Report June 2014 Subsequent to further discussion, Council passed the following resolution: That the Arran-Tara Fire Department Monthly Incident Report June 2014 be received for information purposes. Carried Resolution # Planning Department Jacob Van Dorp None 10. Reports of Members of Council Bell: Councillor Bell announced that he had attended Municipal Class Environmental Assessment public meeting for the replacement of the replacement of the Young Bridges located on Sideroad 15 and that he will be attending a Bruce Area Solid Waste Recycling meeting this week. Hammell: Councillor Hammell advised that he also had attended the Young Bridges public meeting and a Multi-Municipal Wind Turbine Working Group last week. Kerr: Councillor Kerr advised that he had nothing additional to report that has not already been discussed. Steinacker: Councillor Steinacker advised that he had also attended the Young Bridge Public Meeting. Dudgeon: Councillor Dudgeon advised that he had also attended the Young Bridge Public Meeting. Deputy Mayor Davis: Deputy Mayor Davis advised that he had nothing additional to report that has not already been discussed. Page 7 of 10

8 Mayor Eagleson: Mayor Eagleson updated council regarding his meeting schedule and events since the last council meeting, noting that he had attended a Historic Saugeen Metis meeting regarding the upgrade or expansion of the Chesley Wastewater Treatment Plant, a Saugeen Mobility And Regional Transit meeting, Grey Sauble Conservation Authority Board meeting, a teleconference regarding the Proposed Natural Gas Pipeline, as well as the Municipal Class Environmental Assessment public meeting for the replacement of the replacement of the Young Bridges. 11. Health and Safety None 12. Other Business None 13. Notice of Motion None 14. By-law(s) 14.1 By-law Amend Municipal Code Regulate Traffic and Parking That By-law No be introduced and taken as read a first and second time, being a By-law to amend the Municipal Code (Regulate Traffic and Parking). Carried Resolution # Moved by: Councillor Hammell That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # By-law Designate Community Improvement Plan Area That By-law No be introduced and taken as read a first and second time, being a By-law to designate Community Improvement Project Areas in the Municipality of Arran- Elderslie. Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # By-law Adopt Community Improvement Plan That By-law No be introduced and taken as read a first and second time, being a By-law to adopt a Community Improvement Plan for the Municipality of Arran- Elderslie. Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Page 8 of 10

9 Tile Drainage Loan Concession 5 Lot 11 Arran That By-law No be introduced and taken as read a first and second time, being a By-law to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. Carried Resolution # Moved by: Councillor Hammell That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Execute Revised Agreement Replacement of Big Irwin Seconded by: Councillor Steinacker That By-law No be introduced and taken as read a first and second time, being a By-law to authorize the execution of a revised Agreement between the Corporation of the County of Bruce, the Municipality of Brockton and the Municipality of Arran-Elderslie, outlining the respective responsibilities and costs for the replacement of the Big Irwin Bridge (000170). Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # A recess was held at this time (11:55 a.m. 12:59 p.m.). The Mayor left the meeting at this time and the Deputy Mayor assumed the chair for the remainder of the meeting. 15. Resolution to Move into Closed Session and General Nature Thereof The Deputy Mayor advised that Council will go into closed session at 12:59 p.m. for the purpose of matters identified in the motion below. Moved by: Councillor Kerr Seconded by: Councillor Bell That Council of the Municipality of Arran-Elderslie does now go into closed session to discuss an item(s) which relates to: 1) Personal matters about an identifiable individual, including municipal or local board employees; 2) Proposed or pending acquisition of disposition of real property; (Dawson House) 3) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Staff authorized to Remain: Clerk Carried Resolution # Resolution to Reconvene in Open Session Council arose from closed session and the regular session resumed at 2:00 p.m. The Mayor confirmed that Council discussed only those matters identified in the motion above. 17. Adoption of Recommendations Arising from Closed Session Moved by: Councillor Dudgeon Seconded by: Councillor Bell Page 9 of 10

10 That Council adopt the direction from the Closed Session. Carried Resolution # Confirming By-law By-law Confirming By-law That By-law No be introduced and taken as read a first and second time, being a By-law to confirm the proceedings of the council meeting of the Municipality of Arran-Elderslie held July 14 th, Carried Resolution # That By-law No be taken as read a third and final time; to be signed, sealed and engrossed in the By-law Book. Carried Resolution # Adjournment Seconded by: Councillor Dudgeon That the meeting be adjourned to the call of the Mayor. Carried Resolution # The meeting was adjourned at 2:03 p.m. Original Signed by Paul Eagleson, Mayor Original Signed by Peggy Rouse, Clerk Page 10 of 10