DURHAM REGIONAL POLICE SERVICES BOARD BOARD MINUTES APRIL 10, 2007

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1 DURHAM REGIONAL POLICE SERVICES BOARD BOARD MINUTES 09:00h APRIL 10, 2007 Present: Terry Clayton, Chair Roger Anderson, Member Bruce Boyle, Member Joe Drumm, Member Dave Ryan, Member Vernon White, Chief of Police Deputy Chief C. Mercier Deputy Chief M. Ewles Fred Kaustinen, Executive Director Karen Beeson, Administrative Assistant Absent: Aisha Malik, Member Bert Dejeet, Vice-Chair I PUBLIC Call to Order Declarations of Interest None. Adoption of Minutes Moved by: Roger Anderson Seconded by: Dave Ryan THAT the minutes of the regular meeting of the Board held on Monday, March 12, 2007 be approved. Carried. M Presentations The Chair presented former Board Chair Doug Moffatt with a gift in appreciation of his service to the Board. Mr. Moffatt thanked the Board for their thoughtfulness and reviewed a few matters that he felt pleased about during his tenure.

2 Moe Pringle, Nancy Shaw and Virginia McColm provided a presentation on Pro-Action Cops and Kids. They outlined what this program was and that a chapter was currently being opened in the Durham Region. Overall the program provides a venue for police and youth to interact in venues like sports. They requested financial support as start up assistance and welcome anyone that wants to help in this program. The Chair thanked the group for attending. Chair s Monthly Brief Moved by: Bruce Boyle Seconded by: Roger Anderson THAT the Chair s public monthly brief be received. Carried. M Policy/By-law Review None Monitoring Reports Moved by: Joe Drumm Seconded by: Dave Ryan THAT the Board finds the Durham Regional Police Service report regarding Asset Protection as compliant with policy, and THAT the Regional Auditor be requested to include the auctioneer s computer printouts in future audits of the Unclaimed Goods Account. Carried. M Consent Items Moved by: Dave Ryan Seconded by: Bruce Boyle THAT the Board, pursuant to Section 31(1)(a) of the Police Services Act hereby appoints as members of the Durham Regional Police Service the following individuals: Name Reg. # Effective Lieah Crust Feb 07 THAT the following part-time appointments be accepted: Name Reg.# Effective Jenny Moore Feb 07 Beverly Sheppard Feb 07 Holly Mercieca Mar 07 THAT the following resignation be received:

3 Name Reg.# Effective Reece Thompson Mar 07 THAT the following retirements be received: Name Reg. # Effective David Palmer Mar 07 Danny Lloyd Mar 07. Carried. M Joe Drumm queried police involvement with the Ajax casino and if any agreement had been made regarding cost recovery. Roger Anderson advised that at this point it was not a police Board matter. Chief s Update The Chief updated the Board on various DRPS issues, notably: Restorative Justice; Thanked the Region for sending a letter to the Province regarding guns and gangs; Advised that a presentation had been made to Regional Council regarding the Bellamy report and Project 2007; A self-audit report has been done by the Quality Assurance Unit; The Human Resources Director made a presentation at dinner in Toronto regarding the DRPS being names one of the top 100 employers; The health and safety pilot project is ongoing; Recommendation that the Board present a request for project funding to the Region as discussed at the Regional F&A; The Policing Services Division of the Ministry will be doing an audit re: communicable diseases on 25 Apr 07; Out of the Shadows organizational awareness the importance of maintaining awareness of the path of moving forward need to continue the momentum that the Durham Police Service is one of the top services in the province if not in the country. Moved by: Bruce Boyle Seconded by: Joe Drumm THAT the Chief s Update be received. Carried. M Roger Anderson stated that he would not support a request of an additional million dollars to the police budget for projects most especially since the budget had just recently been approved. Joe Drumm noted he would support any request of additional funds.

4 New/Other Business Moved by: Roger Anderson Seconded by: Joe Drumm THAT the Board direct the Service to amend By-law as it pertains to criminal record checks from $20 to $15 incl. taxes for volunteer checks and $30 incl. taxes for an employment check, and THAT the public be made aware of the future change in the requirement for fingerprints noting that the extra cost of $25 is strictly for employment checks and will not impact volunteer checks once implemented. THAT a report be provided to the Board at the Oct 2007 meeting identifying any statistics that may have resulted due to this change. Carried. M Moved by: Joe Drumm Seconded by: Bruce Boyle THAT the Board endorse the direction of the Alarms Management Strategy, and THAT the reading of the proposed by-law be deferred until November 2007, by which time comprehensive consultations are to be concluded. Carried. M Superintendent Greg Mills and Sergeant Ed Beeton provided a comprehensive overview of the Durham Regional Police Service Strategic Plan. The official Strategic Plan will be finalized in the fall The Chair thanked these officers for their presentation and all those involved in getting to this stage of the plan. Moved by: Joe Drumm Seconded by: Bruce Boyle THAT the Board endorse the Durham Regional Police Service Strategic Plan as the strategic direction for the next three years. Carried. M Recessed at: 11:10 a.m Reconvened at: 11:28 am

5 Information from Bruce Boyle regarding the Federal tax on vehicles was discussed. The Chief stated that the office of Jim Flaherty had not given thought to this type of levy and would in fact be looking into the matter. Moved by: Roger Anderson Seconded by: Dave Ryan THAT the Board send a letter to the Government of Canada requesting exempt status for all emergency services regarding the new tax levy on vehicles with a copy to Regional Council and the Big 12. Carried. M The Chief discussed the relationship of Versaterm to the GPS System and the benefits to the Service. GPS allows officers to be mobile while accurately identifying where officers are at any given time. Calendar of Events Moved by: Bruce Boyle Seconded by: Roger Anderson THAT the Board approve the 2007 Calendar of Events, as amended. Carried. M Further to discussion at the March Board meeting regarding the revised paid duty policy, the Chief re-iterated that the policy had been changed to require 7 days notice and prepayment. The reasoning for this change was to ensure that the number of required officers were available and due to the number of delinquent payments. Exceptions are funerals and those who are not able to provide adequate notice (7 days) due to circumstances. He confirmed that the Service is pursuing all avenues of collection. Roger Anderson requested a confidential list of the names of the outstanding accounts. He felt that this information may be of assistance to the Service as each member of the Board may have contact with someone on the list. Task Logs Moved by: Bruce Boyle Seconded by: Joe Drumm THAT the Public Task Log of Incomplete Items be approved, as amended. Carried. M Letters of Appreciation (Available In-Camera to Board Members at meeting) Moved by: Joe Drumm Seconded by: Bruce Boyle THAT the letters of appreciation be received for information. Carried. M Moved by: Dave Ryan Seconded by: Joe Drumm THAT we move in-camera. Carried. M078-07

6 Moved by: Bruce Boyle Seconded by: Dave Ryan THAT we rise from in-camera. Carried. M Adjournment Moved by: Bruce Boyle Seconded by: Dave Ryan THAT the Board ratify all actions taken in-camera. Carried. M Moved by: Bruce Boyle Seconded by: Dave Ryan THAT the Board ratify all actions of today s date. Carried. M Moved by: Bruce Boyle Seconded by: Roger Anderson THAT the meeting be adjourned. Carried. M The meeting adjourned at approximately 2:45 p.m. Terry Clayton, Chair