MISSION To generate room nights for lodging facilities in the city of Billings by effectively marketing our region as a preferred travel destination.

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Barry Ramsey
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1 MISSION T generate rm nights fr ldging facilities in the city f Billings by effectively marketing ur regin as a preferred travel destinatin. TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD OF DIRECTORS MEETING Octber 8, 2015 BILLINGS CHAMBER BOARD ROOM 8:30 AM Other than the meeting starting time, any time listed is apprximate and agenda items may be rearranged. Actin may be taken n any item listed n the agenda. I. Call t Order Steve Wahrlich...8:30 II. III. IV. Public Cmment n Items Nt Included n the Agenda (Cmments limited t three (3) minutes per speaker) Apprval f August 13, 2015 Bard Minutes S. Wahrlich - Pages ACTION Apprval f August/September Financial & Variance Reprts - M. Stevensn - Pages ACTION V. New Business :40-9:30 a) Open Bard Seat/Ben Kerns Resignatin/Next Steps S. Wahrlich/S. Mann b) The Future f Billings/Lgan Air Service S. Wahrlich....ACTION c) FY16 Leisure Campaigns (Active/Upcming) - K. McCandless VI. VII. VIII. Old Business.. 9:30-9:50 a) GWRRA Pst Site Visit Update S. Cattarin b) Indian Relay Fllw Up/Plans fr 2016 A. Tysn c) Mving Billbards/Semi-Truck Advertisements Update A. Tysn/K. McCandless Staff & Partner Update :50-10:00 a) STR Data A. Tysn b) Team Updates All Staff c) Billings Chamber f Cmmerce Update G.Hart, Chamber/TBID Bard Liaisn Adjurnment.. ACTION Next Meeting: Thursday, Nvember 12, 2015 Managed by the Billings Chamber f Cmmerce

items may be rearranged. Actin may be taken n any item listed n the agenda. I. Call t Order Steve Wahrlich...8:30 II. III. IV.

2 BOARD OF DIRECTORS MINUTES August 13, 2015 Bard Members Present: Steve Wahrlich, Shelli Mann, Rn Spence, Ben Kerns, Jyce Bratland, Je Studiner, LaRell Baldwin Bard Members Absent: Ex-Offici member Present: Ginny Hart Staff Present: Alex Tysn, Kelly McCandless, Megan Stevensn, Alyssa Hall Others Present: Mr. Dn Kiesser, Kayla Freeman, Frank Mldecki Call t Order Steve Wahrlich called the meeting t rder at 8:30 a.m. in the Billings Chamber Bard Rm. Public Cmment Nne Apprval f Bard Minutes Request fr a mtin t apprve the July 9, 2015 Bard Minutes MOTION: Shelli mtined t apprve the minutes; Jyce secnded; Mtin carried Apprval f Financial and Variance Reprt Request fr a mtin t apprve the May Financial and Variance Reprts. MOTION: Rn mtined t apprve the financial reprts as well as the reserve accunt request; Je secnded; Mtin carried. New Business Welcme New Staff Member The Bard welcmed Mr. Stefan Cattarin t TBID. Mving Billbards/Semi-Truck Advertisements Dn Kiesser presented his idea f mving billbards t the TBID Bard. Frank Mldecki attend frm Diversified Transfer & Strage t talk abut the use f the Semi Trucks as a means t give back t the cmmunity. Dn Kiesser will get a better price estimate and reprt back t the TBID Bard fr apprval. Cnfidential Act MP/2017 Discussin Old Business Bylaws Review Bylaws were discussed but the bard decided t pstpne the final decisin due t needing mre time fr research. Fly Billings Campaign/Lgan Creative Investment Alex gave an update n the Lgan Airprt creative cst as well as the prs and cns. She als asked abut different creative ideas. CG Prep Update Stefan updated the Bard n the CG prep wrk and prcedures. Alyssa discussed what was being sent and hw the bth will be set up fr easy navigatin. BMW MOA Pst Alex updated the Bard and nted that the Visit Billings team is wrking n final details ahead f the July event. Alyssa explained hw the bth was ging t wrk t facilitate attendees as well as the vlunteer schedule. The vlunteers helping man the bth are a great asset. Psters, buttns, billbards, and flags are all part f the welcming plan fr this grup. Steve made a mtin t adjurn the meeting; Jyce secnded. Meeting adjurned at 10:15 a.m. Submitted by Alyssa Hall Page 2

Dn Kiesser, Kayla Freeman, Frank Mldecki Call t Order Steve Wahrlich called the meeting t rder at 8:30 a.m. in the Billings Chamber Bard Rm.

3 FINANCIAL STATEMENT VARIANCE REPORT TBID Bard f Directrs As f August 31, 2015 Revenue ver expenses is $19,978 under budget. **Withut the $42,000 BMW payment the revenue ver expense wuld be $22,022 ver budget. Revenue is $2,997 ver budget frm interest incme & assessments. Expenses are $22,975 ver budget. **Withut the $42,000 BMW payment the expenses wuld be $19,025 under budget. Staff Expenses are $5,100 under budget. Administrative Expenses are $1,053 under budget. Marketing Expenses are $29,128 ver budget frm the fllwing: Advertising is under budget $321 Opprtunity is $37,025 ver budget. $42,000 f the budget variance is frm payment fr the BMW MOA reserves Please nte that withut the BMW payment Opprtunity wuld be $4,975 under budget frm the Welcme Banners. Printed Materials is under budget $6,150 frm the Visit Billings vide. Website is under budget $1,271 due t timing f when wrk is perfrmed and necessary. Page 3

**Withut the $42,000 BMW payment the expenses wuld be $19,025 under budget. Staff Expenses are $5,100 under budget. Administrative Expenses are $1,053 under budget.

4 Turism Business Imprvement District Prfit & Lss Budget vs. Actual August 2015 CURRENT MONTH YEAR TO DATE LAST YEAR August 2015 August Annual August 2014 Acutal Budget Actual Budget Budget Actual Incme TBID Assessments 85, , , , ,788, , Miscellaneus Incme Carryver frm , Ttal Incme 85, , , , ,873, , Expense Staff Expenses Wages 20, , , , , , FICA Expense 1, , , , , , Unemplyment Expense , Health & Accident Expense 2, , , , , , Retirement Expense , , , , , Wrkers Cmpensatin Expense , Staff Emplyment Expense Ttal Staff Expenses 25, , , , , , Administrative Expenses Cmputers , , , Equipment & Repair Expense 1, , , Liability Insurance - - 1, , , , Meeting Expenses , New sletter Expenses , Office Supplies 1, , , , , , Pstage 3, , , , , , Prfessinal Training 1, , , , , , Legal and Accunting , , , Telephne/Wireless Eqiupment , , Ttal Administrative Expenses 10, , , , , , Marketing Expenses Advertising 47, , , , , , Film Recruitment Opprtunity 11, , , , , , BMW MOA Reserves 22, , Printed Materials 7, , , , , , Publicity , , , , , Sales Expenses 34, , , , , , Tradeshw s/cnventins , , , , Visitr Infrmatin Center , Web Site , , , , Ttal Marketing Expenses 125, , , , ,437, , Ttal Expense 161, , , , ,873, , (75,889.19) (64,157.00) 560, , , Cash Current Mnth Last Mnth Last Year Unrestricted 723, , ,159 BMW Reserves - 22,000 20,000 Restricted 150, , ,000 Ttal Cash 873, , ,159 Page 4

00 896,882.12 894,222.00 1,788,444.00 764,739.03 4001500 Miscellaneus Incme 215.18-336.98 - - 266.40 Carryver frm 2013-2014 85,000.00 - Ttal Incme 85,581.30 83,222.00 897,219.10 894,222.00 1,873,444.

5 FINANCIAL STATEMENT VARIANCE REPORT TBID Bard f Directrs As f September 30, 2015 Year-t-Date revenue ver expenses is $35,482 under budget. **Withut the $42,000 BMW payment the revenue ver expense wuld be $6,518 ver budget. Revenue is $3,205 ver budget frm interest incme & assessments. Expenses are $38,687 ver budget. **Withut the $42,000 BMW payment the expenses wuld be $3,313 under budget. Staff Expenses are $12,052 under budget frm staffing changes. Administrative Expenses are $1,396 under budget. Cmputer expenses are under budget $2,065 frm new cmputer purchases and sftware. Pstage is ver budget $2,047 frm the large demand f visitr guides and CVB mailings. Legal & Accunting is ver budget $1,217 frm legal fees. Marketing Expenses are $52,134 ver budget frm the fllwing: Advertising is ver budget $2,008 frm reginal leisure advertising. Opprtunity is $37,025 ver budget. $42,000 f the budget variance is frm payment fr the BMW MOA reserves Please nte that withut the BMW payment Opprtunity wuld be $4,975 under budget frm the Welcme Banners. Printed Materials is under budget $6,516 frm the Visit Billings vide. Publicity is under budget $1,785 frm spnsrship pprtunities. Sales Expense is ver budget $25,702 frm Attendance Building fr Gld Wing and cnventin incentives. Website is under budget $3,520 due t timing f when wrk is perfrmed and necessary. Page 5

**Withut the $42,000 BMW payment the expenses wuld be $3,313 under budget. Staff Expenses are $12,052 under budget frm staffing changes. Administrative Expenses are $1,396 under budget.

6 Turism Business Imprvement District Prfit & Lss Budget vs. Actual September 2015 CURRENT MONTH YEAR TO DATE LAST YEAR September 2015 September Annual September 2014 Acutal Budget Actual Budget Budget Actual Incme TBID Assessments , , ,788, , Miscellaneus Incme Carryver frm , Ttal Incme , , ,873, , Expense Staff Expenses Wages 23, , , , , , FICA Expense 2, , , , , , Unemplyment Expense , , Health & Accident Expense 2, , , , , , Retirement Expense 1, , , , , , Wrkers Cmpensatin Expense , Staff Emplyment Expense Ttal Staff Expenses 29, , , , , , Administrative Expenses Cmputers , , Equipment & Repair Expense , , , , Liability Insurance - - 1, , , , Meeting Expenses , , , New sletter Expenses , Office Supplies , , , , Pstage 2, , , , , , Prfessinal Training , , , , Legal and Accunting 1, , , , Telephne/Wireless Eqiupment , , , , Ttal Administrative Expenses 6, , , , , , Marketing Expenses Advertising 55, , , , , , Film Recruitment Opprtunity , , , , BMW MOA Reserves , Printed Materials , , , , Publicity 1, , , , , , Sales Expenses 32, , , , , , Tradeshw s/cnventins - - 1, , , , Visitr Infrmatin Center , , Web Site 2, , , , , , Ttal Marketing Expenses 92, , , , ,437, , Ttal Expense 128, , , , ,873, , (128,520.49) (113,016.00) 432, , , Cash Current Mnth Last Mnth Last Year Unrestricted 595, , ,092 BMW Reserves ,000 Restricted 150, , ,000 Ttal Cash 745, , ,092 Page 6

896,882.12 894,222.00 1,788,444.00 764,739.03 4001500 Miscellaneus Incme 207.90-544.88 - - 446.92 Carryver frm 2013-2014 85,000.00 - Ttal Incme 207.90-897,427.00 894,222.00 1,873,444.00 765,185.

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