Audit Status Report As of March 23, 2010

Transcription

1 Audit Status Reprt As f March 23, 2010 State Legislative Audit Activities Nne External Audit Reprts & Activities Final Reprts Issued: Nne Wrk in Prgress: University f Alaska TRS, PERS, and SSA (SOA Department f Administratin) FY07 Incurred Csts fr Fringe Benefits (DCAA) Natinal Science Fundatin Audit f UAA Grants (NSF OIG) \\Finsys1\data\Finance\Bard f Regents\BOR 2010\April\Audit\Reference_-_Audit_Status_Reprt.dc Audit Cmmittee Agenda: Page 1 f 5

2 FY2010 Annual Audit Plan Italic Items - have been cmpleted r are in prgress Special requests and investigatins are listed by their audit number in rder t maintain cnfidentiality KPMG External Audit Supprt Year-end cutff Inventry bservatin Cash disbursements & bank transfers Cash depsitries Auxiliary fund analysis Unexpended plant fund additin Search fr unrecrded liabilities Functin and System Reviews MAU Risk Assessments in prgress, this is an nging prject Cntinuus Cntrls Auditing in prgress, this is an nging prject UAA Prcurement (Cell Phne Prcurement) Departmental Review* (Facilities Maintenance & Operatins) Athletics Fllw up Audits* (Fllw up f UAA Facilities, Planning & Cnstructin) UAF Prcurement next in queue Departmental Review* next in queue Rural Campus Review* Cash Receipts* Fllw up Audits* (Fllw up f Cash Receipts) UAS Prcurement Departmental Review* Rural Campus Review* Infrmatin Systems Reviews Campus IT General Cntrls* Rural Campus Infrmatin Security* Banner Prgram Upgrade Fllw up Statewide Prcurement Audit Cmmittee Agenda: Page 2 f 5

3 Travel Fllw up Audits* Special Requests and Investigatins Reprts Issued: UAF Athletics and Campus Recreatin Fllw up (FY09) Preliminary reprt issued UAF Departmental Travel & Travel Card (FY09) Preliminary reprt issued Statewide Departmental Cash Receipts (FY09) Draft reprt issued Audits in Review: Nne FY2010 Audit Plan Prgress There are expected t be a few changes t the audits scheduled fr FY10. At this time, we d nt expect t cmplete the fllwing audits. They will be included n the FY11 audit plan, hwever. 1. UAF Rural Campus Review 2. UAS Rural Campus Review 3. UAA Athletics The majrity f the planned scpe fr this audit was cvered by the external audit NCAA Agreed upn Prcedures that was cnducted in December Statewide Fllw up 5. Campus IT general cntrls r Banner Upgrade We have hired a student intern fr spring 2010 and cntinue t be fully staffed. MAU Risk Assessments Update: We are scheduling t cnduct the wrkshp and risk assessment with UAF n April 12. A fllw up meeting was held with UAA in late February. The tw MAUs will present their results at the June Audit Cmmittee meeting. Backgrund: Audit Cmmittee Agenda: Page 3 f 5

4 In cnjunctin with the MAU risk assessments that ur department is facilitating, we are als wrking with the chief risk fficer t educate UA staff and leadership n enterprise risk management (ERM). It is apprpriate fr Internal Audit t assist with prmting this activity and lend advice n best practices fr ERM. The directr fr Internal Audit has been prviding this assistance with guidance frm the Institute f Internal Auditrs regarding apprpriate auditr rles in ERM. Our apprach has been multi step: cntact each MAU t schedule time with the chancellr and their direct reprts, use this time t hst a wrkshp t explain and discuss ERM, and facilitate an executive level risk assessment (ERA) with the attendees. Part f the ERA prcess is t assign a respnsible persn r psitin t the areas identified, and then t determine the best curse f actin r mitigatin. Suggested next steps fr each MAU include perfrming a risk assessment n the areas that have been identified as higher in risk. Typically this wuld be a mre detailed risk assessment cnducted by a single department s staff. Each MAUs ERA will be presented t the Audit Cmmittee during FY10. A cnslidated versin f the risk assessment results will be presented t the full bard at the June meeting. Internal Audit will als be able t use the results t assist with develpment f the FY11 audit plan. The ERM prcess will aid the Bard f Regents with their versight and fiduciary respnsibilities by presenting a list f risks, identified and priritized, by the psitins that are mst familiar with the business functins. We plan t cntinue this apprach in FY11 t assist the MAUs, individual departments, and extended sites with their risk assessments, as resurces allw. Other Department Activities Cntinuus Cntrls Mnitring This is an nging prject that invlves analytical tests which run autmatically n a prescheduled basis. An auditr has been assigned t the fllw up f results frm tests, refinement f tests, and develpment f new tests. Ptential Duplicate Payments by Accunts Payable Ptential Scheduled Payments (unauthrized) Representatinal expenditures with inapprpriate funding surces Gifts Exceeding $25 Threshld Ptential Duplicate Payrll Checks Terminated Emplyees n the Payrll Phantm Emplyees Quality Assessment Review (QAR) Prgress chart attached Audit Cmmittee Agenda: Page 4 f 5

5 Tl Tl 1 Tl 2 Title Cmpleted Date Ntes Preparatin and Planning fr Cnducting a QA 12/1/2008 Cmpleted Self-Assessment Guide Tl 3 Chief Audit Executive Questinnaire 5/13/2009 Cmpleted Tl 4 Audit Custmer Survey 7/24/2009 Cmpleted Tl 5 Internal Audit Activity Staff Survey 6/18/2009 Cmpleted Tl 6 Tl 7 Tl 8 Tl 8A Tl 9 Interview Guide - Bard (Audit Cmmittee) Member 12/16/09 Cmpleted with Regent Tim Brady Interview Guide Executive t Whm the CAE Reprts 5/21/2009 Cmpleted with Je Trubacz, CFO Cmpleted with Myrn Dsch, Cntrller; Mark Hamiltn, President; and scheduled Interview Guide Senir and fr Dan Julius, Vice President fr Academic Operating Management 11/6/2009 Affairs. Interview Guide Chief Infrmatin Officer 2/04/10 Cmpleted Interview Guide Chief Audit Executive Interview Guide Internal Audit Tl 10 Activity Staff 12/18/2009 Cmpleted Tl 11 Interview Guide External Auditr 1/5/2010 Cmpleted Tl 12 IA Activity Structure and Respnsibilities 1/12/2009 Cmpleted Tl 13 Risk Assessment and Audit Planning 1/20/2009 Cmpleted Tl 14 Staff Prfessinal Prficiency 2/2/2009 Cmpleted Tl 15 Infrmatin Technlgy 2/16/2009 Cmpleted Tl 16 Assessing Prductin and Value Added 3/9/2009 Cmpleted Tl 17 Planning and Cnducting the Engagement, Wrk Paper Review, Audit Reprt, and Mnitring Prgress 1/22/2010 Cmpleted Tl 18 Tl 19 Observatins and Issues Wrksheet Standards Cmpliance Evaluatin Summary This is where we describe the exceptins nted in the ther tls. This is the summary f all the wrk papers. Tl 20 Reprts Explanatry Infrmatin Audit Cmmittee Agenda: Page 5 f 5