San Jacinto College District Annual Priorities for Human Resources

Transcription

1 I Our People Accountable Department 1 Positioning for the Future Implement Work-Life Balance Program Steve Trncak Susan Temple (design) Sandra Ramirez (implementation) San Jacinto College District Annual Priorities for Human s Susan Temple (design) TBD (implementation) Ros Parker (design) TBD (implementation) All HRLT & SLT All employees Implement Flexible Work Schedule & Telecommuting Program 1. Program approved by SLT October Program rolled out by March Develop & publish a new iteration of the HR Dashboard in Argos Steve Trncak Sandra Ramirez Shanna Dement & HRIS ITS HR Expand upon existing dashboard to include additional information that more clearly supports the college's diversity initiatives and reporting metrics for the SLT. Updates to dashboard in production by March Compensation - Establish benchmark for jobs with a schedule for analysis Steve Trncak Sandra Ramirez Shanna Dement Jimmy Quinn SLT Define benchmark categories, assign jobs to category, and develop analysis schedule. 1. Define benchmark jobs by November Develop review schedule by December Benchmark jobs reviewed to market and conduct analysis by February Communicate outcome and any necessary adjustments to SLT by March Implement Employee Transfer and New Hire Workflow Steve Trncak Sandra Ramirez Shanna Dement & HRIS ITS Wayne Wauters Brandi Rhodes Anna Guevara SLT Work with IT to finish developing employee transfer workflow by July 2014 and develop New Hire Workflow May Employee transfer workflow go live by July 2014 New hire workflow go live by May Page 1 of 14 10/22/2014

2 Implement Success Factors Recruiting Management and Marketing Accountable Department Steve Trncak Sandra Ramirez Wayne Wauters Shanna Dement Brandi Rhodes Anna Guevara Erma Alvarez SLT Implement SaaS software through New system to be live Spring 2015 Aasonn based on timeline established in SOW. Page 2 of 14 10/22/2014

3 Accountable Department IV Our People 4 Talent & Organizational Development Professional development for employees, leaders, and teams Steve Trncak Susan Temple Gabe Rodriguez Sheila Wall Renee Human Jennifer Ramsey SLT members 1. Redesign team development program 2. Conduct team retreats. 3. Implement Leadership Development Module 3: Leading Others 1. Redesign completed by January As needed. 3. Implemented in June 2014; completed fall Page 3 of 14 10/22/2014

4 Central, North and South Campus San Jacinto College District Annual Priorities for Central, North and South Campuses /KPI Accountable SLT I Student Success 1 Positioning for the Future New Opportunities Laurel Williamson Brenda Jones, Bill Raffetto, Van Wigginton Instructional Deans, Administrative Deans, Workforce and Economic Development Council SLT Identify new opportunities that San Jacinto College may explore and develop proposals including but not limited to supporting a new vision for the expansion of facilities (e.g. North Pasadena Center, Generation Park, Extension Centers) or programs (Bachelor Degrees, additional Maritime programming, study abroad programs, workforce, etc.). Programming Proposals Facilities Vision/Plan Additional allocations may be necessary upon review and approval of proposals. Facilities Laurel Williamson, Brenda Jones, Bill Raffetto, Van Wigginton Brenda Jones, Bill Raffetto, Van Wigginton, Sallie Kay Janes Dean of SLT Administration, Instructional Deans, Department Chairs, Student Services, Enrollment Services Identify and prioritize need for new/renovated building and facilities that support established and developing programs as well as identify facilities needs for 2015 Building Program to optimize utilization. Address facility issues impacting non-credit (CPD) enrollment and offerings. Determine what needs were identified as recommendations for the 2015 Building program as well as what needs were identified as recommendations for the 2015 Building program. Meet with CPD leadership to understand and develop plan on expanding capabilities. Additional allocations may be necessary upon review and approval of proposals. II P-16 Pipeline Page 4 of 14 10/22/2014

5 Central, North and South Campus /KPI Accountable SLT Student Success Student Success Centers/Tutoring Laurel Williamson, Brenda Jones, Van Wigginton, Bill Raffetto Library Directors, Directors of Student Success Centers Instructional Deans, Department Chairs, Directors of EP/C, Department Chairs, Faculty Advisors, Scylla Lopez /Marketing Dept. Offices of EP/C, Faculty Department Chairs, FYE Coordinators, Faculty Support and provide more tutoring in AIM and Student Success Courses as well as enhance Student Success Center services capitalizing on new structure and new facilities including expansion of services to dual credit and ECHS students. Continue to advertise our services in order to aid students with course completion. Explore feasibility of conducting online study sessions for students before finals week. Implement analytics for tutoring services to promote proactive interventions for at risk students. Provide visibility of services to our students by attending more events around the campus as well as monthly summary reports of students served, courses supported, and student progress. Creation of online tutoring services and assessment of usage and effectiveness, relative to student success metrics. Increased A-C course completions for students using tutoring services. Covered with existing funds and use of existing software/hardware, such as Schools App. Increase Weekend Course offerings / Effective Scheduling Laurel Williamson, Brenda Jones, Van Wigginton, Bill Raffetto Instructional Deans, Department Chairs, Dean of Administration Offices of EP/C, Faculty Department Chairs, FYE Coordinators, Faculty Offices of EP/C, Analyze course schedule for efficiency and Faculty maximized enrollment to expedite graduation rates. Department Chairs, Identify both facility needs as well as overall gaps FYE Coordinators, in scheduling and student services for evening and Faculty weekend students to support student success. The extent to which weekend students reported a need for evening and weekend support services to attend classes. Development of Centers of Excellence in technical areas building on input from business partners and stakeholders Laurel Williamson, Allatia Harris, Brenda Jones, Van Wigginton, Bill Raffetto Tech Ed Deans / Dept. Deans and CPD WEDC Tech Ed faculty, Program Directors, Marketing, SLT, Student Development and Enrollment Assess current facilities and develop analysis of future needs predicated on expansion of programming to embrace new technologies and/or market demands Facilities Plan/Vision Additional allocations may be necessary upon review and approval of proposals. Page 5 of 14 10/22/2014

6 San Jacinto College District Fiscal Affairs Annual Priorities for /KPI II Workforce and Development 1 Anticipate and Respond to Workforce Demands Provide resources for interim construction priorities. Ken Lynn Ken Lynn Financial Advisor and Bond Counsel Chancellor and Board Develop plan for interim financing and provide resources to continue critical building projects prior to the bond referendum. Construction projects continue. Support procurement and facility needs associated with new or expanded programs. Ken Lynn Bryan Jones Ann Kokx-Templet Facilities staff Purchasing staff SLT Respond to facilities renovation requests for instructional program space and issue solicitations for purchase of equipment needed. New or expanded instructional programs are delivered on-time. III Our People Emergency Management Preparedness Ken Lynn Bill Taylor Emergency Management Director (TBD) SLT SLT *Put office in place and support in start up efforts. *EMD to assess systems and gaps in place during first 100 days. *EMD to inform SLT on plan moving forward. *Plan developed *Engagement in place Develop electronic workers compensation incident/injury reporting process. Ken Lynn Ginger Lambert ITS and Safety staff District Supervisors Implement electronic reporting system More complete records and files on employee injuries and safety needs. Lower workers compensation claim costs. IV Underlying Assumptions 1 Fiscal Accountability and responsibility Page 6 of 14 10/22/2014

7 Workforce and Development /KPI Investigate the capability to streamline and automate the Pcard expense approval process. Ken Lynn Ann Kokx-Templet Purchasing and Banner Improvement Team P Card users Utilize an online approval process once the new SDOL product is launched and implemented. More efficient process to approve P card approvals. Conduct a print/copy analysis to identify cost savings opportunities Ken Lynn Ann Kokx-Templet Purchasing Staff Departmental copy machine contacts Conduct analysis to determine strategic machine changes, relocations and usage practices to eliminate costly practices and maximize usage. More efficient use of copiers to lower costs per copy. Page 7 of 14 10/22/2014

8 Key Focus Area/Annual Priority Workforce and Economic Development San Jacinto College District Annual Priorities for Vice Chancellor of Strategic Initiatives III 1 Positioning for the Future Allatia Harris North Provost and Building Team Faculty and staff Work with faculty and staff to map plans for new facility. Building plan and progress. Page 8 of 14 10/22/2014

9 San Jacinto College District I Key Focus Area/Annual Priority Student Success Annual Priorities for Information Technology Services 1 Positioning for the Future Improve facility technology standards Rob Stanicic Jeff Tambrella Instructional Deans, Administrative Deans, ETS SLT, SLCC, Campus Building Committees Modify AV standards based on new requirements and technologies, and develop operational manuals for the use of facility technologies throughout the Institution for instructional and noninstructional purposes. 1) New AV standards are implemented in new construction and retrofits. 2) Improved utilization of technologies through improved employee knowledge and skills. By August 31, Support Banner revitalization project Rob Stanicic Suzanne DeBlanc SLT, SLCC, Student Services All employees Improve operating systems and processes to support student success and workplace efficiencies for employees. Phase 4 of this project includes: Complete improvements to recruiting services (Oct, 2014); Complete improvements to student services (Sept, 2014); Implement Course Signals software for student retention; Upgrade Degree Works; Upgrade to Banner XE; Implement Aid Like A Paycheck (Grant funded); Implement Student Grade Change workflow. By August 31, Improve ITS service levels for students and staff Rob Stanicic Suzanne DeBlanc SLT, SLCC, Student Services Revise internal ITS processes that include: ITS service level agreement revised. Service computer deployment cycle to classroomes, level improvements quantified through faculty, and staff; call handling at the surveys. By August 31, Contact Center and the Help Desk; information request lifecycle process. Page 9 of 14 10/22/2014

10 Key Focus Area/Annual Priority Student Success 2 Front Door to Completion 5 Fiscal Accountability & Responsibility Page 10 of 14 10/22/2014

11 II Key Focus Area/Annual Priority Student P-16 Pipeline Success 1 Positioning for the Future Page 11 of 14 10/22/2014

12 III Key Focus Area/Annual Priority Student Success Workforce and Economic Development 3 Anticipate & Respond to Workforce Demands Page 12 of 14 10/22/2014

13 IV Key Focus Area/Annual Priority Student Our People Success 5 Fiscal Accountability & Responsibility Update College's data backup processes Rob Stanicic Allen Bourque SLT, SLCC SLT Confirm the requirements for the College's backup strategy, documenting key systems/data, the frequency and types of backups taken, rotation scheme, offsite storage, the tools and systems used to backup data, the steps for backup and restoration, and the process of requesting data restoration. 1) A completed, reviewed, and approved DR document. 2) A successful limited test as defined by the document. By August 31, Update business continuity and disaster recovery requirements Rob Stanicic Allen Bourque SLT, SLCC SLT Develop a plan that defines: types of incidences, activation, and communication processes; applications supported during a DR event; architecture both network and server used in the DR; a test process; and a deactivation sequence after the event. 1) A completed, reviewed, and approved DR document. 2) A successful limited test as defined in the document. By August 31, Page 13 of 14 10/22/2014

14 V Key Focus Area/Annual Priority Student Underlying Success Assumptions 5 Fiscal Accountability & Responsibility Page 14 of 14 10/22/2014