Mt. San Jacinto Community College Business Services Departmental Goals

Transcription

1 Mt. San Jacinto Community College Departmental s Institutional Description Department Sector Description Action Plan/Outcome Measure Deliverable Student Success 3.4 Increase the assistance to students during the first two weeks of each semester Supply informational materials at the cashier s offices. Staff to wear name badges so that they are identified as staff to assist students finding their way on campus Production and distribution of student aid information Peak Registration periods Continue to process and distribute Financial Aid in a timely manner. Checks disbursed efficiently and timely to students; strive to get checks out in 3 days On going 3.4 & 3.5 Integrate learning, engagement, access, and teaching initiatives that support student academic growth Research alternative distribution methods for student Financial Aid Improve Student, Faculty, Staff, Administrative Access to Enterprise Computing Systems: Plan two presentations for consideration Decrease the number of ad hoc reporting requests to the IT Helpdesk by 10% June 2012 Migrate Datatel Colleague to new robust hardware Decrease time to provision web based student accounts by 33% Develop an implementation plan for a college wide document management Cost/benefit analysis and Total Cost of Ownership (TCO) model for a sustainable college wide paperless document management system approved by ICTC and EC. Page 1 of 8

2 Description Department Sector Description Action Plan/Outcome Measure Deliverable Implement Datatel Mobile Apps (MOX) for the locating of essential district departments and services. Deployment of Datatel Mobile Applications (MOX) January & 3.5 Integrate learning, engagement, access, and teaching initiatives that support student academic growth Improve Staff Efficiency: Implement a centralized system backup strategy Decrease staff time in managing system backups by 25% Fiscally Sound Position 3.5 Improve district wide campus signage & develop GPS mobile app to aid students in locating essential departments & services by learning site. Assess campus environment in order to identify areas which require new or enhanced signage, building identification and wayfinding assistance. Conduct district wide survey specific to campus environmental issues and overall safety on an annual basis. Use results to develop implementation plan. 20 signs per semester. / October 4.2 Build the capacity of the MSJC Foundation 5.1 Move closer to a paperless campus through the adoption of more electronic processes. Continue to take a lead role with the planning and executive of the Annual MSJC Foundation Gala. Develop and maintain an electronic procedure manual. Update and make available Office process mapping of forms. Increase the sponsors and donations to the event. Increase the number of procedures posted online by 25%. 3-5 forms completed and available online. June 2012 Increase the number of process that can be approved electronically. Implementation of online requisitioning for Foundation. Conference Attendance Requests (CAR) submitted and approved electronically. 30, January 1, 2012 Page 2 of 8

3 Description Department Sector Description Action Plan/Outcome Measure Deliverable 5.1 & 5.2 Become a greener campus at all four learning sites Improve Student, Faculty, Staff, Administrative Access to Enterprise Computing Systems: Develop an implementation plan for a college wide document management Cost/benefit analysis and Total Cost of Ownership (TCO) model for a sustainable college wide paperless document management system approved by ICTC and EC. Implement a print management solution in cooperation with Decrease printing cost 5.2 Reduce monthly energy costs by focusing on and pursuing energy-saving programs Systematic Planning & Assessment 6.1 Better facilitate end-user access to key district-wide internal and external statistical data for planning. Implement Datatel Mobile Apps (MOX) for the locating of essential district departments and services. Successful completion of current district wide lighting retrofit project. Assess current Energy Management System (EMS). Complete district wide controls of lighting & mechanical systems. Complete implementation of Print Management Systems. Decrease district overall usage of office printing and increase usage of district Print Shop usage. Update department website and add staff duties and responsibilities. Deployment of Datatel Mobile Apps (MOX) Evaluation of kilowatt-hour (kwh) usage fiscal year 11/12 in comparison to 10/11. Reduce electricity usage by 5-10%. Development a scope of work and cost proposal to fully integrate the District into the EMS system. Data measures of usage with Print Management Software. Anticipated increase of Print Shop Print Requests. Reduce number of desk top prints by 10%. Website will include staff name, contact information, duties and responsibilities. Office hours will be posted. January 2012 May 2012 October 31, Page 3 of 8

4 Description Department Sector Description Action Plan/Outcome Measure Deliverable Implementation of State-Wide All District travelers will utilize the January 1, 2012 Travel System State Travel System for major travel Improve Staff Efficiency: Implement a centralized system backup strategy Decrease staff time in managing system backups by 25% 6.1, 6.3 & 6.4 Emphasize College wide data driven assessment and decision making utilizing internal and external data Update department website and add statistical information of each area within the division. Improve Student, Faculty, Staff, Administrative Access to Enterprise Computing Systems: Website will include dashboard information of number of Purchase Order processed, number of Print Requests processed, number of Book Rentals, etc. Decrease the number of ad hoc reporting requests to the IT Helpdesk by 10% June 2012 Migrate Datatel Colleague to new robust hardware Decrease time to provision web based student accounts by 33% 6.4 Develop an assessment process for all programs, services, and departments with project prioritization Develop an implementation plan for a college wide document management Develop and maintain a fiscal services procedure manual to be accessed electronically Cost/benefit analysis and TCO model for a sustainable college wide paperless document management system approved by ICTC and EC. Increase the number of procedures posted online by 25%. Page 4 of 8

5 Description Department Sector Description Action Plan/Outcome Measure Deliverable Conduct workshops and special work sessions during faculty convocation with additional attention placed on RAPs and the PAR for budget development (Planning Agenda Standard III. D.1.a) Training workshop held and evaluation after workshop August 15, 2012 Conduct additional training and attention to timely completion and submission of faculty census rosters during faculty convocation (Planning Agenda Standard III.D.2.a & IIID.2.d) Training workshop held and evaluation after workshop August 15, 2012 Refine the resource allocation process (RAP) to strengthen allocation to planning Create a sub-committee to delve into the process, identify strengths and weaknesses and assess how to move forward with the process. Provide feedback and ranking information to the division submitting the RAP. Develop Administrative Procedure for Resource Allocation Convene Physical Resources Committee. Evaluate Modification Form. The FMF is utilized to determine requirements related to facility and equipment needs. (Standard III. B.2.b) Develop Administrative Procedure for Safety Inspections for both on and off campus facilities. (Standard III.B.1) Approval of Administrative Procedure Develop departmental web page specific to meeting agendas/minutes AP to be developed by Physical Resources Committee, presented to shared-governance committees for approval. Accessed via the web. 30, Page 5 of 8

6 Description Department Sector Description Action Plan/Outcome Measure Deliverable Improve Transparency of Policies and Procedures by developing an annual IT Tactical Plan EC approval of IT Tactical Plan October Institutional Pride & Organizational Culture 7.1 Provide for increased faculty, staff, admin., interaction within & across learning sites 7.1 & 7.5 Promote quality institutional communication as a key College priority and practice. Improve Transparency of Policies and Procedures by developing an Initiative Prioritization Rubric Implement new policies and procedure to streamline processes across entire department. Hold College training sessions to educate staff on proper budget allocation Improve Transparency of Policies and Procedures by developing an annual IT Tactical Plan In order to improve District Support Structure for Students, Faculty, and Staff IT will convene a Virtual Shared Governance Committee to recommend functionality and resource allocation for MSJC s virtual presence. IPC approval of Initiative Prioritization Rubric Bookstore policy, procedure, and advertising plan for the promotion of the book rental program. Print shop update AP. Implementation of sample book and style book. Purchasing/Warehouse update AP and implement new processes for Surplus Property, Records Management, and Fixed Assets. Offer 3 training sessions a year and evaluate each training session. EC approval of IT Tactical Plan October Approval of VSC in the Shared Governance organizational structure. Posting of Committee charge, meeting minutes, and agendas. Page 6 of 8

7 Description Department Sector Description Action Plan/Outcome Measure Deliverable 7.5 Improve website user friendliness through redesign and training of web module leaders to administer and maintain their own website areas Update department website and add staff duties and responsibilities. Website will include staff name, contact information, duties and responsibilities. Office hours will be posted. 8.4 Encourage employees wearing MSJC logo apparel to increase visibility to students & the community. Community Partnerships & Evaluate current departmental website, identify deficiencies and ensure links are active. Develop a quarterly assessment process to keep information housed on website updated and accurate. Create web module to house pictures, project descriptions and related informational data. Bookstore to increase the availability of affordable logo merchandise. Departmental website evaluation conducted by peer groups. Partner with Public Office to ensure data is current and presentable. Offer staff discounts to encourage the use of logo merchandise by district employees. Have 25% of wearable merchandise $15.00 or less. Hold 2 employee discount sales per year. / October 1, 10.2 Develop and implement a strategic & comprehensive service area-wide MSJC branding, image, message/ advertising campaign (including electronic newsletter, banners, and signage material) 10.4 Create a charity volunteer team that is available to volunteer at local charity functions Cross Training will increase training for staff Outreach with other District departments Reach out to charity groups in sectors within district boundaries. Create a team of building trade skilled volunteers to assist with Habitat for Humanity & United Way projects. 25% of current positions will be cross-trained Conduct an open house for Publicize volunteer involvement on district and departmental websites. Attend city sponsored events representing the district. Hold one MSJC event per semester. March 1, 2012 October/ Page 7 of 8

8 Accreditation Planning Agenda Standard III.B.1 Master Plan Description Department Sector Description Action Plan/Outcome Measure Deliverable The district will develop an AP for Safety inspection for both on & off campus facilities. Further, the district will review the feasibility of adding a Compliance Officer to assist with annual inspection reports and compliance issues. Assist with the implementation of the Physical Resource Committee. Implement a district compliance office to allow for the central processing of administrative and facility compliance issues both internally and externally. Physical Resource Committee will set protocols and oversee the onsite and off-site Safety Inspections. Post Committee charge, meeting minutes, and agendas. Complete job description for district Compliance Officer. Centralize administrative and facility compliance issues to one central location. Write policy and procedures, create department website, create district calendar. Become compliant with mandated reporting deadlines. October 1, Job Description Improve Staff Efficiency Improve Staff Efficiency: Implement a centralized system backup strategy Decrease staff time in managing system backups by 25% Page 8 of 8