OneDrive in Office 365

Transcription

1 OneDrive in Office 365 OneDrive is a universal tool that allows you to upload and share documents with others. You can upload Word Documents, PDFs, Excel spreadsheets, images, and other Office files. Contents Accessing Your OneDrive Account... 1 Creating a New Document... 2 Uploading a File... 3 Editing Files... 4 Sync OneDrive to Your Device... 6 Sharing Files... 9 Checking Your OneDrive Storage Accessing Your OneDrive Account Logging into your Knights account through Office 365 gives you access to 1 terabyte of storage on the cloud for your OneDrive. Login with your Knights and password (click here to sign in).

2 2 You ll be brought to your Outlook inbox in the Outlook Web App. Click on OneDrive to access your account with 1TB of storage. Creating a New Document To create a new file in OneDrive, click New in the upper left corner. Then choose which application of Microsoft Office you wish to create your new document.

3 3 Uploading a File To upload a file from your computer onto OneDrive, select Upload. Click Choose Files. This will open the documents folder on your computer, where you can find and select the file you wish to upload. Click OK and your selected file will upload to OneDrive.

4 4 Editing Files Click Edit at the top of your OneDrive or click the checkbox of a file to edit the document in the application it was created. If you click the button, you can choose to rename or delete the file from OneDrive.

5 5 In the upper left corner of your OneDrive, you can browse your documents and files that you ve followed, in addition to documents that only you can see and your recycle bin. Click on Files and you can choose to create, upload, or edit a document, as well as create a new folder to store your files in. Think of it as your editing station. The Library tool bar allows you to distribute your document as well as connect or export to specific applications.

6 6 Sync OneDrive to Your Device You can sync OneDrive to the device you are using as well. Click Sync. And then click Sync Now.

7 7 Type in your address. And password.

8 8 Once you ve entered the proper credentials, you will be brought to this alert box. Click Sync Now again. Your documents will show up in a synced OneDrive folder on your device.

9 9 Sharing Files In OneDrive, you also have the ability to share documents with others. Click on Share. Choose who you want to receive the file you wish to send in the Invite People section. Enter in the names or addresses you wish to send the file to or enter Everyone so that anyone can see it.

10 10 You can create a link for your document in the Get a Link section. This will allow you to encrypt your file so that if you choose to distribute the link, you can choose whether the recipients can have the authority to edit the file or only view it. The Shared With section will show who you have shared the document with.

11 11 Checking Your OneDrive Storage You are given 1 TB of storage on the cloud with OneDrive. To check how much space you have on your OneDrive. Click the Settings cog and Site Settings. Then click Storage Metrics.

12 12 Your OneDrive storage space will be displayed as a bar in the upper right corner. Note: For those that had Knights accounts prior to May 2013, the OneDrive (then known as SkyDrive) that was attached to the account was separated from our system. Knights now uses OneDrive for Business, which has 1TB of storage. The previous version of OneDrive that was separated from Knights will display only 15GB. The only way to access your 1TB in the cloud is by logging into Office 365 with your Knights credentials or downloading the OneDrive for Business app in the Apple Store (unfortunately, OneDrive for Business is not offered as an application yet for Android). Here is a link to the OneDrive login that will only contain 15GB of storage: Here is a link to the Office 365 login that syncs with the OneDrive account containing 1TB of storage: